Section one: Contracting authority
one.1) Name and addresses
GOVERNMENT PROPERTY AGENCY
23 Stephenson Street
BIRMINGHAM
B24BH
Contact
Naomi Clarke
Telephone
+44 7707147361
Country
United Kingdom
Region code
UKG31 - Birmingham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.gov.uk/government/organisations/government-property-agency
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.contractsfinder.service.gov.uk/Notice/63bbf648-806b-4e71-b2f6-3dccd79bbdf4
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
C1000862 GovPrint Cloud
Reference number
C1000862
two.1.2) Main CPV code
- 72212772 - Print utility software development services
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority is looking for a supplier to deliver GovPrint Cloud, a shared cloud print management service for its future Authority hubs, other Authority locations and non Authority locations. This approach enables the Authority to have a single cloud solution that devices from multiple print suppliers connect to, to support interoperability between devices from multiple suppliers.
The GovPrint Cloud service will be procured via a two stage Restricted Procedure Competition. The contract is for an initial term of 3 years and six extension options of 1 year each (3+1+1+1+1+1+1), for a maximum contract length of 9 years and a maximum contract value of £9.75m.
To enable GovPrint to scale across the Civil Servant office estate, the GPA are intending to procure GovPrint in two parts:
Devices and Associated Services - Procured via upcoming Crown Commercial Service (CCS) Framework RM6174 GovPrint Specific Lot (see PIN 2023/S 000-033968)
Cloud Software as a Service (SaaS) - procured via GPA that this Opportunity Notice is for.
The first stage of the procurement will require respond to the SQ letter attached. Following your review of the SQ Letter, you are invited to submit a response answering all the questions in Appendix 1 of the SQ Letter ("SQ Response") by 12 noon (London time) on 31st July 2024 (the "Submission Deadline").
We will commence our assessment of the SQ Responses submitted by the Submission Deadline only once the Submission Deadline has passed. We will assess your SQ Response in accordance with the selection criteria set out in Appendix 2 of the SQ letter.
The documents available at this stage attached are the following: Attachment 1_GovPrint Cloud SQ letter, Attachment 2_GovPrint Cloud SQ for completion, Attachment 3_Statement of Requirements, Attachment 4_FVRA Tool, Attachment 5_Award Form and Contract Schedules. If you are successful at this stage you will be invited to tender for the Project where you will receive the ITT and Price Schedule.
Procurement Timeline
An updated indicative timeline of the GovPrint Cloud Procurement is below:
PIN Publication 8th May 2024
Market Engagement Webinar - 21st May 2024
Selection Questionnaire Published - 1st July 2024
Selection Questionnaire Responses Due - 31st July 2024
Responses evaluation and successful Suppliers Invited to Tender (ITT) - 12th August 2024
ITT responses Due - 16th September 2024
Preferred Supplier selected and Standstill Begins - September 2024
Contract Award - October 2024
two.1.5) Estimated total value
Value excluding VAT: £9,750,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 48000000 - Software package and information systems
- 72212311 - Document management software development services
- 72212781 - System management software development services
- 72212782 - Storage management software development services
- 72220000 - Systems and technical consultancy services
- 72512000 - Document management services
- 79800000 - Printing and related services
- 79999100 - Scanning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Authority is looking for a supplier to deliver GovPrint Cloud, a shared cloud print management service for its future Authority hubs, other Authority locations and non Authority locations. This approach enables the Authority to have a single cloud solution that devices from multiple print suppliers connect to, to support interoperability between devices from multiple suppliers.
The GovPrint Cloud service will be procured via a two stage Restricted Procedure Competition. The contract is for an initial term of 3 years and six extension options of 1 year each (3+1+1+1+1+1+1), for a maximum contract length of 9 years and a maximum contract value of £9.75m.
To enable GovPrint to scale across the Civil Servant office estate, the GPA are intending to procure GovPrint in two parts:
Devices and Associated Services - Procured via upcoming Crown Commercial Service (CCS) Framework RM6174 GovPrint Specific Lot (see PIN 2023/S 000-033968)
Cloud Software as a Service (SaaS) - procured via GPA that this Opportunity Notice is for.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2024
End date
31 October 2027
This contract is subject to renewal
Yes
Description of renewals
The contract is for an initial term of 3 years and six extension options of 1 year each (3+1+1+1+1+1+1).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-014734
four.2.2) Time limit for receipt of tenders or requests to participate
Date
31 July 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Government Property Agency
Birmingham
Country
United Kingdom