Section one: Contracting authority
one.1) Name and addresses
GOVERNMENT PROPERTY AGENCY
23 Stephenson Street
BIRMINGHAM
B24BH
Contact
Naomi Clarke
Telephone
+44 7707147361
Country
United Kingdom
Region code
UKG31 - Birmingham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.gov.uk/government/organisations/government-property-agency
one.3) Communication
Additional information can be obtained from the above-mentioned address
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
GovPrint Cloud
Reference number
C1000862
two.1.2) Main CPV code
- 72212772 - Print utility software development services
two.1.3) Type of contract
Services
two.1.4) Short description
GovPrint Cloud Prior Information Notice
Short Description of the Contract
The Government Property Agency (GPA), an executive agency of the Cabinet Office, is responsible for making great places for Civil Servants to work. Part of the GPA's objectives is to deploy interoperable office technology across the Civil Service office estate.
One of these technologies is GovPrint, a cloud based follow me print and scan service enabling Civil Servants to easily print in any building GovPrint is deployed in.
GovPrint is a critical part of the GPA's interoperable technology suite of products, along with GovWifi, GovPass, Audio Visual, and Shared Networks.
To enable GovPrint to scale across the Civil Servant office estate, the GPA are intending to procure GovPrint in two parts:
Devices and Associated Services - Procured via upcoming Crown Commercial Service (CCS) Framework RM6174 GovPrint Specific Lot (see PIN 2023/S 000-033968)
Cloud Software as a Service (SaaS) - Procured via GPA that this Prior Information Notice (PIN) is providing notification for.
The GovPrint Cloud service will be procured via a two stage Restricted Procedure Competition. The contract is for an initial term of 3 years and five extension options of 1 year each (3+1+1+1+1+1), for a maximum contract length of 8 years and a maximum contract value of £9.75m.
Industry Engagement
The GPA will be holding a market engagement session on 21 May 2024 at 13:00 PM to provide a history of GovPrint, an overview of the GovPrint Cloud requirements, and details regarding the procurement.
If you would like to join the market engagement webinar please email naomi.clarke@gpa.gov.uk by Friday 17th May 2024 at 17:00 PM stating your company name, name of participants you would like to join and their email addresses.
Procurement Timeline
An indicative timeline of the GovPrint Cloud Procurement is below:
PIN Publication 8th May 2024
Market Engagement Webinar - 21st May 2024
Selection Questionnaire Published - 17th June 2024
Selection Questionnaire Responses Due - 16th July 2024
Responses evaluation and successful Suppliers Invited to Tender (ITT) - 29th July 2024
ITT responses Due - 2nd September 2024
Preferred Supplier selected and Standstill Begins - September 2024
Contract Award - October 2024
Caveat
In issuing this PIN and engaging with the market, the GPA is not committing to conduct any procurement in relation to the strategy stated in this PIN. Equally non-participation in this Market Engagement will not be taken into account in any future procurement activities and will not preclude any organisation from submitting a tender in any future competitions.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 30100000 - Office machinery, equipment and supplies except computers, printers and furniture
- 48000000 - Software package and information systems
- 72212311 - Document management software development services
- 72212781 - System management software development services
- 72212782 - Storage management software development services
- 72220000 - Systems and technical consultancy services
- 72512000 - Document management services
- 79800000 - Printing and related services
- 79999100 - Scanning services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
The Government Property Agency (GPA), an executive agency of the Cabinet Office, is responsible for making great places for Civil Servants to work. Part of the GPA's objectives is to deploy interoperable office technology across the Civil Service office estate.
One of these technologies is GovPrint, a cloud based follow me print and scan service enabling Civil Servants to easily print in any building GovPrint is deployed in.
GovPrint is a critical part of the GPA's interoperable technology suite of products, along with GovWifi, GovPass, Audio Visual, and Shared Networks.
To enable GovPrint to scale across the Civil Servant office estate, the GPA are intending to procure GovPrint in two parts:
Devices and Associated Services - Procured via upcoming Crown Commercial Service (CCS) Framework RM6174 GovPrint Specific Lot (see PIN 2023/S 000-033968)
Cloud Software as a Service (SaaS) - Procured via GPA that this Prior Information Notice (PIN) is providing notification for.
The GovPrint Cloud service will be procured via a two stage Restricted Procedure Competition. The contract is for an initial term of 3 years and five extension options of 1 year each (3+1+1+1+1+1), for a maximum contract length of 8 years and a maximum contract value of £9.75m.
two.3) Estimated date of publication of contract notice
17 June 2024
Section four. Procedure
four.1) Description
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes