Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
https://etendersni.gov.uk/epps
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Vehicle Maintenance and Repairs Services – East Tyrone
Reference number
TRN-23-010
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
Provision of Vehicle Maintenance and Repairs Services for East Tyrone
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £278,800
two.2) Description
two.2.1) Title
Passenger Carrying Vehicles
Lot No
1
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50111100 - Vehicle-fleet management services
- 50111110 - Vehicle-fleet-support services
- 48190000 - Educational software package
- 50113000 - Repair and maintenance services of buses
- 50113200 - Bus maintenance services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Contractor for the provision of a vehicle maintenance service, ensuring that all vehicles are kept in safe and roadworthy condition.
The EA requires that all vehicles will be always maintained in accordance with manufacturers’ recommendations, and to ensure compliance with relevant UK, Northern Ireland and European Union Legislations and Regulations to meet the standards set under the DVA Guide to Maintaining Roadworthiness Commercial Goods and Passenger Carrying Vehicles.
two.2.5) Award criteria
Quality criterion - Name: Business Continuity and Contract Management / Weighting: 15
Quality criterion - Name: Service Delivery and Quality of Work / Weighting: 15
Cost criterion - Name: Cost / Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
The framework was awarded for an initial one-year period with the option to extend for a further three months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
EA originally awarded contract TRN-23-010 for period 01/04/2024 – 30/06/2025 which included the built in optional 3-month extension taken between 01/04/2023 – 30/06/2025. EA now propose a further 3-month extension to run from 01/07/2025 – 30/09/2025 which requires an additional contract value to the current contract (an additional £69,700.00) (overall revised contract value will then be £278,800.. . Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area. The additional value is required to cover the unanticipated volume of repairs required under the framework as well as the additional spend required to cover the period of the extension.
two.2) Description
two.2.1) Title
Other EA Vehicles
Lot No
2
two.2.2) Additional CPV code(s)
- 50000000 - Repair and maintenance services
- 50100000 - Repair, maintenance and associated services of vehicles and related equipment
- 50110000 - Repair and maintenance services of motor vehicles and associated equipment
- 50111000 - Fleet management, repair and maintenance services
- 50111100 - Vehicle-fleet management services
- 50111110 - Vehicle-fleet-support services
- 48190000 - Educational software package
- 50113000 - Repair and maintenance services of buses
- 50113200 - Bus maintenance services
- 50116100 - Electrical-system repair services
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement
Contractor for the provision of a vehicle maintenance service, ensuring that all vehicles are kept in safe and roadworthy condition.
The EA requires that all vehicles will be always maintained in accordance with manufacturers’ recommendations, and to ensure compliance with relevant UK, Northern Ireland and European Union Legislations and Regulations to meet the standards set under the DVA Guide to Maintaining Roadworthiness Commercial Goods and Passenger Carrying Vehicles.
two.2.5) Award criteria
Quality criterion - Name: Business Continuity and Contract Management / Weighting: 15
Quality criterion - Name: Service Delivery and Quality of Work / Weighting: 15
Cost criterion - Name: Cost / Weighting: 70
two.2.11) Information about options
Options: Yes
Description of options
The framework was awarded for an initial one-year period with the option to extend for a further three months.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
EA originally awarded contract TRN-23-010 for period 01/04/2024 – 30/06/2025 which included the built in optional 3-month extension taken between 01/04/2023 – 30/06/2025. EA now propose a further 3-month extension to run from 01/07/2025 – 30/09/2025 which requires an additional contract value to the current contract (an additional £69,700.00) (overall revised contract value will then be £278,800.. . Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area. The additional value is required to cover the unanticipated volume of repairs required under the framework as well as the additional spend required to cover the period of the extension.. Standstill period to be in place for a period of 10 days.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Award of a contract without prior publication of a call for competition in the cases listed below
- The procurement falls outside the scope of application of the regulations
Explanation:
The modification is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been fulfilled:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
Framework Period Extension - This modification is required due to delays in the procurement process which could not have been anticipated. This is due to the re-structuring of the specification and financial response as delays while dealing with poor supplier performance. The re-tender of this framework is anticipated to be published May 2025.
Modification of framework value – This modification is required to cover the spend over the extended framework period. There has also been an increased demand for the maintenance services which was higher than estimated at the time of award of the framework.
(ii) the modification does not alter the overall nature of the contract.
The proposed modification does not impact the overall nature of the framework which will continue for the Maintenance and Repair of EA vehicles in the East Tyrone Area as detailed in the original specification.
(iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement.
The increase in value will not exceed 50% of the original contract value.
four.1.3) Information about a framework agreement
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
Section five. Award of contract/concession
A contract/lot is awarded: Yes
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract
28 March 2024
five.2.2) Information about tenders
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Loughshore Autos T/A Quinns Coach Hire Ltd
40 Killycanavan Road
Dungannon
BT71 5BP
Country
United Kingdom
NUTS code
- UK - United Kingdom
Internet address
http://www.loughshoreautosltd.com/contact/
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of contract/lot/concession (excluding VAT)
Initial estimated total value of the contract/lot/concession: £139,400
Total value of the contract/lot/concession: £278,800
Section six. Complementary information
six.3) Additional information
EA originally awarded contract TRN-23-010 for period 01/04/2024 – 30/06/2025 which included the built in optional 3-month extension taken between 01/04/2023 – 30/06/2025. EA now propose a further 3-month extension to run from 01/07/2025 – 30/09/2025 which requires an additional contract value to the current contract (an additional £69,700.00) (overall revised contract value will then be £278,800.. . Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area. The additional value is required to cover the unanticipated volume of repairs required under the framework as well as the additional spend required to cover the period of the extension.. Standstill period will be for a period of 10 days.
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom