Section one: Contracting authority/entity
one.1) Name and addresses
the Education Authority
40 Academy Street
Belfast
BT1 2NQ
Country
United Kingdom
Region code
UK - United Kingdom
Internet address(es)
Main address
https://etendersni.gov.uk/epps
Buyer's address
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
TRN-23-010 - Vehicle Maintenance and Repairs Services – East Tyrone
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKN - Northern Ireland
two.2.4) Description of the procurement at the time of conclusion of the contract:
The provision of a vehicle maintenance service, ensuring that all vehicles are kept in safe and roadworthy condition.
The EA requires that all vehicles will be always maintained in accordance with manufacturers’ recommendations, and to ensure compliance with relevant UK, Northern Ireland and European Union Legislations and Regulations to meet the standards set under the DVA Guide to Maintaining Roadworthiness Commercial Goods and Passenger Carrying Vehicles.
two.2.7) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.2) Administrative information
four.2.1) Contract award notice concerning this contract
Notice number: 2025/S 000-019830
Section five. Award of contract/concession
Contract No
1
Title
Vehicle Maintenance and Repairs Services – East Tyrone
five.2) Award of contract/concession
five.2.1) Date of conclusion of the contract/concession award decision:
28 March 2024
five.2.2) Information about tenders
The contract/concession has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor/concessionaire
Loughshore Autos T/A Quinns Coach Hire Ltd
40 Killycanavan Road
Dungannon
BT71 5BP
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
http://www.loughshoreautosltd.com/contact/
The contractor/concessionaire is an SME
Yes
five.2.4) Information on value of the contract/lot/concession (at the time of conclusion of the contract;excluding VAT)
Total value of the procurement: £209,100
Section six. Complementary information
six.3) Additional information
EA originally awarded contract TRN-23-010 for period 01/04/2024 – 30/06/2023 which included the built in optional 3-month extension taken between 01/04/2023 – 30/06/2025. EA now propose a further 3-month extension to run from 01/07/2025 – 30/09/2025 which requires an additional contract value to the current contract (an additional £69,700.00) (overall revised contract value will then be £278,800.. . Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area. The additional value is required to cover the unanticipated volume of repairs required under the framework as well as the additional spend required to cover the period of the extension..
six.4) Procedures for review
six.4.1) Review body
The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
Belfast
Country
United Kingdom
Section seven: Modifications to the contract/concession
seven.1) Description of the procurement after the modifications
seven.1.1) Main CPV code
- 50000000 - Repair and maintenance services
seven.1.3) Place of performance
NUTS code
- UKN - Northern Ireland
seven.1.4) Description of the procurement:
The provision of a vehicle maintenance service, ensuring that all vehicles are kept in safe and roadworthy condition.
The EA requires that all vehicles will be always maintained in accordance with manufacturers’ recommendations, and to ensure
compliance with relevant UK, Northern Ireland and European Union Legislations and Regulations to meet the standards set under the DVA Guide to Maintaining Roadworthiness Commercial Goods and Passenger Carrying Vehicles.
seven.1.5) Duration of the contract, framework agreement, dynamic purchasing system or concession
Duration in months
12
seven.1.6) Information on value of the contract/lot/concession (excluding VAT)
Total value of the contract/lot/concession:
£209,100
seven.1.7) Name and address of the contractor/concessionaire
Loughshore Autos T/A Quinns Coach Hire Ltd
40 Killycanavan Road
Dungannon
BT71 5BP
Country
United Kingdom
NUTS code
- UKN - Northern Ireland
Internet address
http://www.loughshoreautosltd.com/contact/
The contractor/concessionaire is an SME
Yes
seven.2) Information about modifications
seven.2.1) Description of the modifications
Nature and extent of the modifications (with indication of possible earlier changes to the contract):
EA originally awarded contract TRN-23-010 for period 01/04/2024 – 30/06/2023 which included the built in optional 3-month extension taken between 01/04/2023 – 30/06/2025. EA now propose a further 3-month extension to run from 01/07/2025 – 30/09/2025 which requires an additional contract value to the current contract (an additional £69,700.00) (overall revised contract value will then be £278,800. Modification to the Framework is required due to delays in the procurement process which could not have been anticipated and is necessary to ensure ongoing service provision of Vehicle Maintenance and Repair of EA Vehicles in the East Tyrone Area. The additional value is required to cover the unanticipated volume of repairs required under the framework as well as the additional spend required to cover the period of the extension.
seven.2.2) Reasons for modification
Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee.
Description of the circumstances which rendered the modification necessary and explanation of the unforeseen nature of these circumstances:
The modification is permitted by Regulation 72(1)(c) of The Public Contacts Regulations 2015. Namely, the following conditions have been
fulfilled:
(i) the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen;
Framework Period Extension - This modification is required due to delays in the procurement process which could not have been anticipated. The re-tender of this framework is anticipated to be published May 2025.
Modification of framework value – This modification is required to cover the spend over the extended framework period. There has also been an increased demand for the maintenance services which was higher than estimated at the time of award of the framework.
(ii) the modification does not alter the overall nature of the contract.
The proposed modification does not impact the overall nature of the framework which will continue for the Maintenance and Repair of EA vehicles in the East Tyrone Area as detailed in the original specification.
(iii) any increase in price does not exceed 50% of the value of the original contract or framework agreement.
The increase in value will not exceed 50% of the original contract value.
seven.2.3) Increase in price
Updated total contract value before the modifications (taking into account possible earlier contract modifications, price adaptions and average inflation)
Value excluding VAT: £209,100
Total contract value after the modifications
Value excluding VAT: £278,800