Scope
Reference
UWE/003/2025
Description
The University of the West of England (UWE) is issuing this Planned Procurement Notice (PPN) to invite specialist cleaning companies to participate in the early market engagement for the upcoming requirements for the provision of Cleaning Services. The University employs approx. 140 in-house cleaning personnel across 3 campuses, Frenchay Campus, Glenside Campus, and City Campus (Bower Ashton, Spike Island, Arnolfini & Bush House) Please note this is not a re tender of UWE's in house cleaning provisions. Our Cleaning Services aim to deliver an outstanding level of cleaning across the 3 sites, this is achieved through training, supervision, and innovation. We use agency staff to support busy periods and to cover vacant areas, we are looking for cleaning contractors to cover Frenchay Campus, Arnolfini & Bush House, Spike Island and Bower Ashton plus adhoc cleaning when required.
Total value (estimated)
- £800,000 excluding VAT
- £960,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 September 2025 to 1 September 2027
- Possible extension to 1 September 2029
- 4 years, 1 day
Description of possible extension:
The initial contract will have a 2 year term with the potential for x2 annual 12 month extensions bringing the maximum contract length to 4 years and will be reviewed on an annual basis. Options to extend will be based on satisfactory supplier performance and the business needs of the University.
Main procurement category
Services
CPV classifications
- 90910000 - Cleaning services
Lot LOT-0001. Lot 1: Cleaning Centre for Sport spaces
Description
Cleaning of all Centre for Sport spaces, includes routine cleaning, heavy usage of communal/sporting areas, specialist sports hall, gym facilities, plus Christmas & Summer deep cleans.
Lot value (estimated)
- £400,000 excluding VAT
- £480,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0002. Lot 2: Frenchay Campus
Description
Frenchay Campus cleaning of Halley Nursery, Subcontractor site offices, Morrisons shop floor & Onezone servery.
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0003. Lot 3: Bower Ashton & Spike Island Campus
Description
Bower Ashton & Spike Island Campus, Cleaning of gallery area, classrooms, computer rooms, office areas, communal areas, refectory areas, toilets and workshops.
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0004. Lot 4: Arnolfini & Bush House
Description
Arnolfini & Bush House includes cleaning of toilets, auditorium, light studio, dark studio, galleries 2, 3 and 4, dressing rooms and back stage.
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Lot LOT-0005. Lot 5: Adhoc University Cleaning
Description
Adhoc University Cleaning at all sites across the University Estate, includes cleaning of all spaces across the university campuses.
Lot value (estimated)
- £100,000 excluding VAT
- £120,000 including VAT
Same for all lots
CPV classifications and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Particular suitability
Lot LOT-0001. Lot 1: Cleaning Centre for Sport spaces
Lot LOT-0002. Lot 2: Frenchay Campus
Lot LOT-0003. Lot 3: Bower Ashton & Spike Island Campus
Lot LOT-0004. Lot 4: Arnolfini & Bush House
Lot LOT-0005. Lot 5: Adhoc University Cleaning
Small and medium-sized enterprises (SME)
Submission
Publication date of tender notice (estimated)
3 July 2025
Tender submission deadline
31 July 2025, 12:59am
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
30 August 2025
Recurring procurement
Publication date of next tender notice (estimated): 7 June 2029
Procedure
Procedure type
Open procedure
Contracting authority
University of the West of England
- UK Register of Learning Providers (UKPRN number): 10007164
Frenchay Campus, Coldharbour Lane
Bristol
BS16 1QY
United Kingdom
Email: purchasing@uwe.ac.uk
Region: UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Organisation type: Public authority - sub-central government