- Scope of the procurement
- Lot 1. New/Replacement Memorials and Memorial Plaques and Sundries
- Lot 2. Renovation of Plaques and Additional Inscriptions on Existing Memorials
- Lot 3. Book of Remembrance
- Lot 4. Memorial Inspections and Repairs/Remedial Works Following Safety Inspection and Damage
- Lot 5. Flower Pots and Sundry Items
- Lot 6. Grave Excavation and Preparation Equipment
Section one: Contracting authority
one.1) Name and addresses
Sandwell Metropolitan Borough Council
Sandwell Council House, Freeth Street
Oldbury
B69 3DB
Contact
Shanara Begum
Country
United Kingdom
NUTS code
UKG37 - Sandwell
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/sandwellmbc
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/sandwellmbc
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Tender for the Supply of Goods and Provision of Bereavement Related Services
Reference number
SMBC 22029
two.1.2) Main CPV code
- 98371000 - Funeral services
two.1.3) Type of contract
Services
two.1.4) Short description
Sandwell MBC ("the Council") has two crematoria and eight cemeteries for which it is responsible. The Crematoria act as key functional services in meeting Environmental Health Regulations as well as providing a local service to the residents of Sandwell, where they can access appropriate means for the cremation of the deceased. The Crematoria and Cemeteries also act as places where bereaved families and friends can have various lasting memorials erected in a peaceful and respectful setting to commemorate their loved ones.The Council has an on-going requirement for the supply of goods and services to support its front-line service delivery in relation to the performing of cremations and for memorial products.
two.1.5) Estimated total value
Value excluding VAT: £500,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
New/Replacement Memorials and Memorial Plaques and Sundries
Lot No
Lot 1
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
- 98371100 - Cemetery services and cremation services
- 42350000 - Cremators
- 98371110 - Cemetery services
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
Please refer to the ITT Documents
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £342,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2022
End date
31 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Renovation of Plaques and Additional Inscriptions on Existing Memorials
Lot No
Lot 2
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
- 98371100 - Cemetery services and cremation services
- 42350000 - Cremators
- 98371110 - Cemetery services
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
Please refer to the ITT Documents
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2022
End date
31 October 2026
This contract is subject to renewal
Yes
Description of renewals
Please refer to the ITT Documents
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Book of Remembrance
Lot No
Lot 3
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
- 98371100 - Cemetery services and cremation services
- 42350000 - Cremators
- 98371110 - Cemetery services
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
Please refer to the ITT Documents
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £38,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2022
End date
31 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Memorial Inspections and Repairs/Remedial Works Following Safety Inspection and Damage
Lot No
Lot 4
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
- 98371100 - Cemetery services and cremation services
- 42350000 - Cremators
- 98371110 - Cemetery services
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
Please refer to the ITT Documents
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £48,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2022
End date
31 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Flower Pots and Sundry Items
Lot No
Lot 5
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
- 98371100 - Cemetery services and cremation services
- 42350000 - Cremators
- 98371110 - Cemetery services
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
Please refer to the ITT Documents
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £40,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2022
End date
31 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Grave Excavation and Preparation Equipment
Lot No
Lot 6
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
- 98371000 - Funeral services
- 98371100 - Cemetery services and cremation services
- 42350000 - Cremators
- 98371110 - Cemetery services
two.2.3) Place of performance
NUTS codes
- UKG37 - Sandwell
two.2.4) Description of the procurement
Please refer to the ITT Documents
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £26,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 November 2022
End date
31 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to the ITT Document
three.1.2) Economic and financial standing
List and brief description of selection criteria
Please refer to the ITT Document
Minimum level(s) of standards possibly required
Please refer to the ITT Document
three.1.3) Technical and professional ability
List and brief description of selection criteria
Please refer to the ITT Document
Minimum level(s) of standards possibly required
Please refer to the ITT Document
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 18
In the case of framework agreements, provide justification for any duration exceeding 4 years:
Not Applicable
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
22 August 2022
Local time
3:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
22 August 2022
Local time
3:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
The Council will be using the In-tend e-Tendering System for this Procurement exercise, please visit https://in-tendhost.co.uk/sandwellmbc to access the Sandwell MBC In-tend Supplier Portal. From here you will be able to register your company, express an interest in the opportunity, and gain immediate access to the ITT and other related documents. In Order to View the On-Line Questionnaire and Submit a Tender, you will be required to` Opt-In`. For a Step by Step user guide to the Sandwell MBC In-tend Supplier Portal please click on the `Guidance for Suppliers` section of the website. All procurement responses must be carried out via the Sandwell MBC In-tend Supplier Portal. If you require further assistance in respect of the system, please contact the In-tend support team on 0844 272 8810.
six.4) Procedures for review
six.4.1) Review body
The High Court of England
Royal Courts of Justice The Strand
London
WC2A 2LL
Country
United Kingdom