Section one: Contracting authority
one.1) Name and addresses
University of Dundee
Estates & Campus Services, Ewing Building
Dundee
DD1 4HN
Contact
Colin Girdwood
Telephone
+44 7791603208
Country
United Kingdom
NUTS code
UKM71 - Angus and Dundee City
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00105
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Boiler Plant Operation & Maintenance
Reference number
UoD-EFM094-TC-2023
two.1.2) Main CPV code
- 65410000 - Operation of a power plant
two.1.3) Type of contract
Services
two.1.4) Short description
Operation and maintenance of boiler plant including all
necessary risk assessments, repairs and the like at 3 plant rooms within the university Campus.
two.1.5) Estimated total value
Value excluding VAT: £750,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 50500000 - Repair and maintenance services for pumps, valves, taps and metal containers and machinery
- 50510000 - Repair and maintenance services of pumps, valves, taps and metal containers
- 50530000 - Repair and maintenance services of machinery
two.2.3) Place of performance
NUTS codes
- UKM71 - Angus and Dundee City
Main site or place of performance
Energy Centre, WTB & Matthew Building, University of Dundee
two.2.4) Description of the procurement
The University of Dundee have three independent boiler plant systems operating at its City Campus in Dundee.
The University of Dundee are seeking an external contractor to:
- Manage the operations and maintenance of the Energy Centre and other boiler assets in Matthew Building and The Wellcome Trust Biocentre as outlined above.
- This provision should include 24/7 coverage including planned preventative maintenance, servicing and reactive maintenance including out of hours provision.
two.2.5) Award criteria
Quality criterion - Name: Experience / Weighting: 12
Quality criterion - Name: Delivery team / Weighting: 6
Quality criterion - Name: Management of sub-contractors / Weighting: 9
Quality criterion - Name: Challenges / Weighting: 5
Quality criterion - Name: Contingency planning / Weighting: 8
Quality criterion - Name: Business continuity plan / Weighting: 8
Quality criterion - Name: Reference / Weighting: 8
Quality criterion - Name: Community benefits / Weighting: 4
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
There will be an option to extend annually (up to a maximum of 5 years).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
10 August 2023
Local time
12:00pm
Changed to:
Date
31 August 2023
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 August 2023
Local time
2:00pm
Place
Dundee
Information about authorised persons and opening procedure
Tenders will be opened electronically via PCS by the UoD Procurement & Frameworks Manager
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=738299.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:738299)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=738299
six.4) Procedures for review
six.4.1) Review body
Dundee Sheriff Court
Sheriff Court House, 6 West Bell Street
Dundee
Country
United Kingdom