Section one: Contracting authority
one.1) Name and addresses
N/A
Charles Stewart House, 9-16 Chambers Street
Edinburgh
EH1 1HT
Contact
Laura Harkins
Telephone
+44 1316502508
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00107
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Electronic Point of Sale & Kitchen Display Units
Reference number
EC1003
two.1.2) Main CPV code
- 72212110 - Point of sale (POS) software development services
two.1.3) Type of contract
Services
two.1.4) Short description
ACE require a flexible software and hardware solution to ensure the continued efficiency of a complex catering operation encompassing: EPoS tills, Digital Ordering and Kitchen Display Systems to operate across the catering estate which currently totals 49 EPoS tills across 26 geographical locations.
This will offer customers a choice of journey: to pay at the till, order at a self-service kiosk in the style of high street Quick Service Restaurants (QSR) such as Leon, Itsu & McDonalds or to order via cashless app for click and collect, delivery and order & pay at table.
two.1.5) Estimated total value
Value excluding VAT: £750,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
The contracting authority reserves the right to award contracts combining the following lots or groups of lots:
Lot 1 and Lot 2
two.2) Description
two.2.1) Title
Lot 2: Self Service Kiosks, Merchant Services, Kitchen Display System (KDS)
Lot No
2
two.2.2) Additional CPV code(s)
- 72212110 - Point of sale (POS) software development services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
The University of Edinburgh
two.2.4) Description of the procurement
ACE require a flexible software and hardware solution to ensure the continued efficiency of a complex catering operation encompassing: EPoS tills, Digital Ordering and Kitchen Display Systems to operate across the catering estate which currently totals 49 EPoS tills across 26 geographical locations.
This will offer customers a choice of journey: to pay at the till, order at a self-service kiosk in the style of high street Quick Service Restaurants (QSR) such as Leon, Itsu & McDonalds or to order via cashless app for click and collect, delivery and order & pay at table.
two.2.5) Award criteria
Quality criterion - Name: Functional Business Requirements / Weighting: 37.50
Quality criterion - Name: Technical Business Requirements / Weighting: 37.50
Price - Weighting: 25
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
24 months + 12 months + 12 months + 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Further information can be found within the Invitation to Tender documents on PCS-T.
two.2) Description
two.2.1) Title
Lot 1 - EPOS Tills, Digital Ordering (click & collect, delivery and order & pay at table), Merchant Services
Lot No
1
two.2.2) Additional CPV code(s)
- 72212110 - Point of sale (POS) software development services
two.2.3) Place of performance
NUTS codes
- UKM75 - Edinburgh, City of
Main site or place of performance
The University of Edinburgh
two.2.4) Description of the procurement
ACE require a flexible software and hardware solution to ensure the continued efficiency of a complex catering operation encompassing: EPoS tills, Digital Ordering and Kitchen Display Systems to operate across the catering estate which currently totals 49 EPoS tills across 26 geographical locations.
This will offer customers a choice of journey: to pay at the till, order at a self-service kiosk in the style of high street Quick Service Restaurants (QSR) such as Leon, Itsu & McDonalds or to order via cashless app for click and collect, delivery and order & pay at table.
two.2.5) Award criteria
Quality criterion - Name: Functional Business Requirements / Weighting: 37.50
Quality criterion - Name: Technical Business Requirements / Weighting: 37.50
Price - Weighting: 25
two.2.6) Estimated value
Value excluding VAT: £750,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
24 months + 12 months + 12 months + 12 months
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Further details can be found within the Invitation to Tender documentation on PCS-T.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
As detailed within the Invitation to Tender documents.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
8 August 2023
Local time
12:00pm
Changed to:
Date
10 August 2023
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 August 2023
Local time
12:30pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
All additional information is detailed within the Invitation to Tender Documentation located on PCS-T.
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 24648. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
As detailed within the Invitation to Tender Documents located on PCS-T.
(SC Ref:738145)
six.4) Procedures for review
six.4.1) Review body
The University Court of the University of Edinburgh
Old College, South Bridge
Edinburgh
EH8 9YL
Country
United Kingdom