Section one: Contracting authority
one.1) Name and addresses
University of Newcastle upon Tyne t/a Newcastle University
King's Gate
Newcastle upon Tyne
NE1 7RU
Contact
Mr Steven Hogg
Telephone
+44 1912086476
Country
United Kingdom
NUTS code
UKC22 - Tyneside
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Login
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Login
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
(NU/1709) - Maintenance and Expansion of Existing Salto Access Control System and Associated Hardware
Reference number
DN562633
two.1.2) Main CPV code
- 42961100 - Access control system
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University wishes to appoint a suitable Contractor to provide planned and reactive maintenance, and repairs on its Salto access control system and associated hardware installed within its properties, and future expansion of the system and hardware as required.
Since 2014 the University has invested in a Salto central door access control system across Campus, which is integrated with the master University accommodation data system Kinetics, in order to standardise systems and improve efficiencies managing the University student accommodation.
Contractors must be an accredited Salto Gold Partner, as a minimum. The majority of installations are in student rooms so if there is an issue we need to resolve quickly and efficiently. Gold Partner accreditation ensure the Contractor can support the Salto application directly, with the support of Salto at no additional cost to the University if the Contractor has application issues they cannot resolve, and it allows the University to contact Salto directly if we have technical issues.
Due to the operation of the University, the majority of the refurbishment works in student accommodation take place over the summer vacation, this can lead to a high demand during this period.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC22 - Tyneside
two.2.4) Description of the procurement
The University wishes to appoint a suitable Contractor to provide planned and reactive maintenance, and repairs on its Salto access control system and associated hardware installed within its properties, and future expansion of the system and hardware as required.
Since 2014 the University has invested in a Salto central door access control system across Campus, which is integrated with the master University accommodation data system Kinetics, in order to standardise systems and improve efficiencies managing the University student accommodation.
Contractors must be an accredited Salto Gold Partner, as a minimum. The majority of installations are in student rooms so if there is an issue we need to resolve quickly and efficiently. Gold Partner accreditation ensure the Contractor can support the Salto application directly, with the support of Salto at no additional cost to the University if the Contractor has application issues they cannot resolve, and it allows the University to contact Salto directly if we have technical issues.
Due to the operation of the University, the majority of the refurbishment works in student accommodation take place over the summer vacation, this can lead to a high demand during this period.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
This contract will be renewed as required, and dependant on options to extend / expiry of the previous contract.
Should the value of the contract awarded as a result of this tender be exceeded before the end of the contract term, the University reserve the right to end the contract and re-tender at this point.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: Yes
Description of options
Options to extend for a further 2 periods of 12 months
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Contractors must be an accredited Salto Gold Partner, as a minimum. The majority of installations are in student rooms so if there is an issue we need to resolve quickly and efficiently. Gold Partner accreditation ensure the Contractor can support the Salto application directly, with the support of Salto at no additional cost to the University if the Contractor has application issues they cannot resolve, and it allows the University to contact Salto directly if we have technical issues.
three.1.3) Technical and professional ability
List and brief description of selection criteria
Mandatory, Discretionary and Qualitative Exclusion Questions are included separately on the e-tender system. These are Pass/Fail questions. A submission that fails on any of the Mandatory or Discretionary Exclusion questions will automatically be excluded from the tender process unless the Contractor can demonstrate they have taken remedial actions to ensure there is no reoccurrence of the offence. A Contractor who fails any of the Qualitative Exclusion question will automatically be excluded from the tender process. Contractors who have passed the requirements will have their tenders assessed against the criteria stated in the Invitation to Tender.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 September 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
13 September 2021
Local time
12:15pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.3) Additional information
Expressions of interest in this project can be made by registering via the University e-tender system at:
https://procontract.due-north.com/Login
The deadline for expressing an interest is Friday 10th September 2021 at 12:00.
six.4) Procedures for review
six.4.1) Review body
University of Newcastle upon Tyne t/a Newcastle University
Newcastle upon Tyne
NE1 7RU
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The University will incorporate a standstill period at the point information on the award of the contract is communicated to tenderers. That notification will provide full information on the award decision. The standstill period, which will be for a minimum of 10 calendar days, provides time for unsuccessful tenderers to challenge the award decision before the contract is entered into.
The Public Contracts Regulations 2015 (SI 2015 No 102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland) within 30 days of knowledge or constructive knowledge of breach.