Section one: Contracting authority
one.1) Name and addresses
ESPO
Barnsdale Way, Grove Park, Enderby
LEICESTER
LE19 1ES
Contact
Place & Environment Procurement Team
Country
United Kingdom
NUTS code
UKF22 - Leicestershire CC and Rutland
Internet address(es)
Main address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.eastmidstenders.org/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.eastmidstenders.org/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
Local Authority Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
231B_22 Asphalt, Aggregates, Premixed Concrete and Related Materials
Reference number
231B_22
two.1.2) Main CPV code
- 34929000 - Highway materials
two.1.3) Type of contract
Supplies
two.1.4) Short description
ESPO is working on behalf of Leicestershire County Council and Leicester City Council (the Customers) to undertake a procurement process to identify and appoint a number of Suppliers for supply and delivery/collection of roadstone, aggregates, topsoil, chippings, re-processing of chippings and premixed concrete.
To tender: (a) Go to https://www.eastmidstenders.org/; (b) Register (if not already registered on ProContract); (c) Search for tender opportunity '231B_22' (via "View Opportunities" from the 'EastMidsTenders' Portal); (d) Express an interest; (e) Download the tender from the website.
Note: This is a retender of 231_22 Asphalt, Aggregates, Premixed Concrete and Related Materials (see previous Contract Notice reference: 2022/S 000-001904).
Changes to the previous documents are noted for reference, as follows:
ITT Part A
- Procurement dates have been updated throughout
- Service Specification / 1. Pricing - price adjustment mechanism has been removed
- Delivery of materials / f) - notice period has changed from 24 hours to 48 hours
- Delivery of materials / g) - the time window orders may be cancelled or amended has changed from up to 4 hours to up to 3:00pm of the working day
- Sub-lots 1A & 1B / part b) small load charge - tenderers are no longer required to price 10 tonne loads
- Sub-lots 1A & 1B / part c ) waiting time - tenderers are no longer required to price 10 tonne loads
- Sub-lot 1C - the estimated annual quantities of 55, 60, 63 & 65PSV chippings in 6mm and 10mm has changed
ITT Part B
- Procurement dates have been updated throughout
- The sustainability questions (MS3, MS8 & MS12) have been amended
Appendix C
- Sub-lots 1A & 1B / part b) small load charge and part c) waiting time - instructions and tables amended to reflect the removal of 10 tonne loads
- Sub-lot 1D - The table has been amendment to reflect the requirement being divided out
Appendix A
- Please see 'Amendments to Appendix A' document for a schedule of amendments to 'Appendix A - Terms and Conditions of Framework Agreement' document
two.1.5) Estimated total value
Value excluding VAT: £8,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Supply and delivery/collection of asphalt, roadstone, aggregates, topsoil, chippings, re-processing of chippings and premixed concrete to Leicestershire County Council and Leicester City Council
Lot No
1
two.2.2) Additional CPV code(s)
- 14200000 - Sand and clay
- 44111000 - Building materials
- 44113140 - Roadstone
- 44113300 - Coated materials
- 44113310 - Coated road materials
- 44113320 - Coated roadstone
- 44113330 - Coating materials
- 44113600 - Bitumen and asphalt
- 44113610 - Bitumen
- 44113620 - Asphalt
- 44113700 - Road-repair materials
- 44113800 - Road-surfacing materials
- 44113810 - Surface dressing
- 44113900 - Road-maintenance materials
- 44113910 - Winter-maintenance materials
- 44114000 - Concrete
- 44140000 - Products related to construction materials
- 44190000 - Miscellaneous construction materials
- 44420000 - Goods used in construction
- 44912100 - Granite
- 44912200 - Sandstone
- 44920000 - Limestone, gypsum and chalk
two.2.3) Place of performance
NUTS codes
- UKF21 - Leicester
- UKF22 - Leicestershire CC and Rutland
two.2.4) Description of the procurement
Tenders are invited for a framework agreement allowing for the supply of asphalt materials, roadstone, concrete aggregates and topsoil materials, surface dressing chippings, aftercare of surface dressing chippings and premixed concrete for delivery within the County of Leicestershire/City of Leicester and/or collection of small loads by Leicestershire County Council/Leicester City Council.
This lot is further divided into 5 sub-lots and whilst essentially a direct award, call-off arrangement, it is also enabled for the use of further competitions.
- Sub-lot 1A - Asphalt materials
- Sub-lot 1B - Stone, aggregates and topsoil materials
- Sub-lot 1C - Surface dressing chippings (Leicestershire County Council only)
- Sub-lot 1D - Reprocessing of recovered surface dressing chippings (Leicestershire County Council only)
- Sub-lot 1E - Premixed concrete
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £8,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 October 2022
End date
30 September 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
ESPO shall monitor the financial stability of the awarded Suppliers during the period of the Framework Agreement by reference to credit ratings agency reports. ESPO shall obtain a credit score for the Suppliers on or before the Framework start date as a base score and where a significant change in the credit score is identified over the life of the Framework Agreement, ESPO reserves the right to investigate the reasons for this significant change and at its discretion, take appropriate action in liaison with Leicestershire County Council and Leicester City Council.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Originally published as:
Date
8 August 2022
Local time
12:00pm
Changed to:
Date
12 August 2022
Local time
12:00pm
See the change notice.
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 August 2022
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
The Royal Court of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
ESPO will incorporate a minimum 10 calendar day standstill period at the point information on the award of the contract is communicated to tenderers. Applicants who are unsuccessful shall be informed by ESPO as soon as possible after the decision has been made as to the reasons why the applicant was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, The Public Contracts Regulations 2015 (SI 2105 No. 102) provide for aggrieved parties who have been harmed or are at risk of harm by breach of the rules to take legal action. Any such action must be brought within the applicable limitation period. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order for any document to be amended and may award damages, make a declaration of ineffectiveness, order for a fine to be paid, and/or order the duration of the contract be shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.