Section one: Contracting authority
one.1) Name and addresses
Maritime and Coastguard Agency
Spring Place, 105 Commercial Road
Southampton
SO15 1EG
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency
Buyer's address
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
one.4) Type of the contracting authority
Ministry or any other national or federal authority
one.5) Main activity
Other activity
Maritime Safety and Standards. HM Coastguard.
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
HM COASTGUARD VOLUNTEER OPERATIONAL MANAGEMENT SYSTEM (SAAS)
Reference number
TCA 3/7/1278
two.1.2) Main CPV code
- 72500000 - Computer-related services
two.1.3) Type of contract
Services
two.1.4) Short description
HM Coastguard requires a ‘Software as a Service’ (SaaS) solution to maintain and manage CRS Activity records. Records include training records, records of rescues undertaken including actions/decisions taken, secure patient/casualty record storage, records of routine maintenance on station being undertaken.
The solution must be capable of allowing Coastguard Rescue Officers to be submit expenses.
The system must provide administration tools for key MCA personnel to be able to construct our own data capture forms, create new planner event types and assign business rules around remuneration.
two.1.5) Estimated total value
Value excluding VAT: £280,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
HM Coastguard requires a ‘Software as a Service’ (SaaS) solution to maintain and manage CRS Activity records. Records include training records, records of rescues undertaken including actions/decisions taken, secure patient/casualty record storage, records of routine maintenance on station being undertaken.
Some CRS Activity (such as rescues, training, patrols etc) allows Coastguard Rescue Officers (volunteers) to submit expenses such as time, hours and some minor receipted expenses. The solution must be capable of allowing Coastguard Rescue Officers to be submit expenses. These expenses will be triaged and approved by either an administrative officer or where required by a member of the local management team. Approved expenses are then exported to the MCA payroll provider who will process remuneration into bank/building societies.
The system must provide administration tools for key MCA personnel to be able to construct our own data capture forms, create new planner event types and assign business rules around remuneration.
To view the tender documents and submit your bid, please visit the Department for Transport's procurement portal using this link: https://dft.app.jaggaer.com and navigate to ITT number 980.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The requirement is likely to extend beyond 48 months and procurement options will be analysed in advance of the contract end date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 August 2022
Local time
10:00am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 2 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
8 August 2022
Local time
10:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Maritime and Coastguard Agency
Spring Place, 105 Commercial Road
Southampton
SO15 1EG
Country
United Kingdom
Internet address
https://www.gov.uk/government/organisations/maritime-and-coastguard-agency