Section one: Contracting authority
one.1) Name and addresses
Manchester City Council
Manchester Central, Petersfield
Manchester
M2 3GX
Contact
Mr Luke Sheldon
l.sheldon@manchestercentral.co.uk
Telephone
+44 16183427003245
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Audio Visual Services 062-2022 at MCCCL
Reference number
DN639730
two.1.2) Main CPV code
- 50340000 - Repair and maintenance services of audio-visual and optical equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Manchester Central is currently looking for a Contractor to provide a range of Audio-Visual
Services at Manchester Central. The Contract will be for a period of three (3) years with the
option to extend for a further two (2) years from the commencement date of services. The
potential revenue to the contractor is estimated at £1 million per year.
Site visits are available upon request. Please email l.sheldon@manchestercentral.co.uk to
book an appointment
The successful bidder will be the sole supplier of:
Provision of AV services within Exchange Auditorium. The successful bidder will invoice
Manchester Central directly for the provision of Exchange Auditorium AV. The successful
bidder will purchase the fixed auditorium AV equipment from Manchester Central upon
commencement of the Contract and will be responsible for the management and upkeep of
the equipment thereafter (as detailed in Appendix 6). At the end of the Contract, the
successful bidder will offer Manchester Central, or other successful bidding participant, the
opportunity to acquire the fixed Exchange Auditorium equipment at market value.
Provision of AV services for basic Client packages relative to current fixed rates, such basic
packages will be included into the venue sale by Manchester Central (Appendix 2). The
successful bidder will invoice Manchester Central directly for the provision of basic Client
packages.
Provision of free AV services for a number of Manchester Central’s events, including annual
staff conferences, client sales visits and basic internal meetings, including use of any fixed
equipment. To the value of £25k
The successful bidder will be Manchester Central’s preferred supplier for:
Provision of AV services for bespoke Client packages, of which prices have been directly
agreed with Manchester Central’s Clients. The successful bidder will invoice Clients directly
for bespoke packages. Audio Visual Services are deemed those such as sound vision and
lighting equipment; set and staging; graphics; digital media; and theatre; including the
labour and transport necessary to provide these Services.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £960,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD3 - Greater Manchester
two.2.4) Description of the procurement
Manchester Central is currently looking for a Contractor to provide a range of Audio-Visual
Services at Manchester Central. The Contract will be for a period of three (3) years with the
option to extend for a further two (2) years from the commencement date of services. The
potential revenue to the contractor is estimated at 1million per year.
The successful bidder will be the sole supplier of:
• Provision of AV services within Exchange Auditorium. The successful bidder will invoice
Manchester Central directly for the provision of Exchange Auditorium AV. The successful
bidder will purchase the fixed auditorium AV equipment from Manchester Central upon
commencement of the Contract and will be responsible for the management and upkeep of
the equipment thereafter (as detailed in Appendix 6). At the end of the Contract, the
successful bidder will offer Manchester Central, or other successful bidding participant, the
opportunity to acquire the fixed Exchange Auditorium equipment at market value.
• Provision of AV services for basic Client packages relative to current fixed rates, such basic
packages will be included into the venue sale by Manchester Central (Appendix 2). The
successful bidder will invoice Manchester Central directly for the provision of basic Client
packages.
• Provision of free AV services for a number of Manchester Central’s events, including annual
staff conferences, client sales visits and basic internal meetings, including use of any fixed
equipment. To the value of £25k
The successful bidder will be Manchester Central’s preferred supplier for:
• Provision of AV services for bespoke Client packages, of which prices have been directly
agreed with Manchester Central’s Clients. The successful bidder will invoice Clients directly
for bespoke packages. Audio Visual Services are deemed those such as sound vision and
lighting equipment; set and staging; graphics; digital media; and theatre; including the
labour and transport necessary to provide these Services.
Service Provision
Management
The Contractor shall offer Manchester Central internal and external Clients a professional
and effective level of management, with regard to the fulfilment of the services, including
but not limited to the following key responsibilities:
• To provide an Operations Manager to oversee the team, delivering exceptional customer
service and expertise at the level expected by Manchester Central and clients, in conjunction
with Manchester Central event management teams.
• The Contractor will provide Client professional services for the creation of safe and secure
environments for their guests. It must be of sufficient standard, quality and type expected by
Manchester Central.
• The provision of trained staff as may be necessary to operate the event at the appropriate
operational times on days of events to reasonably meet event needs.
• Given the dynamic nature of the event industry, the Contractor will be expected to react
and respond to service provision queries or operational demands at short notice.
• The Contractor will be responsible for providing all staff with the following uniform; black t-shirt with logo, black trousers, and black shoes.
• The Contractor will be responsible for providing all staff with sufficient safety / PPE
(Personal Protective Equipment) where applicable.
•The Operations Manager and onsite team must work alongside the Manchester Central
event management team to ensure a cultural fit.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Presentation / Weighting: 10
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-012012
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
29 June 2023
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Sterling Event Group Limited
UNIT 1B & 2 RINGWAY TRADING ESTATE, SHADOWMOSS ROAD
MANCHESTER
M22 5LH
Telephone
+44 01614364444
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £960,000
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Manchester Central Convention Complex Limited
Manchester Central, Windmill Street
Manchester
M2 3GX
l.sheldon@manchestercentral.co.uk
Telephone
+44 01618342700
Country
United Kingdom