Section one: Contracting authority
one.1) Name and addresses
Manchester City Council
Manchester Central, Petersfield
Manchester
M2 3GX
Contact
Mr Luke Sheldon
procurement@manchestercentral.co.uk
Telephone
+44 16183427003245
Country
United Kingdom
Region code
UKD3 - Greater Manchester
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Audio Visual Services 062-2022 at MCCCL
Reference number
DN639730
two.1.2) Main CPV code
- 50340000 - Repair and maintenance services of audio-visual and optical equipment
two.1.3) Type of contract
Services
two.1.4) Short description
Manchester Central is currently looking for a Contractor to provide a range of Audio-Visual Services at Manchester Central. The Contract will be for a period of three (3) years with the option to extend for a further two (2) years from the commencement date of services. The potential revenue to the contractor is estimated at £1 million per year.
Site visits are available upon request. Please email l.sheldon@manchestercentral.co.uk to book an appointment
The successful bidder will be the sole supplier of:
Provision of AV services within Exchange Auditorium. The successful bidder will invoice Manchester Central directly for the provision of Exchange Auditorium AV. The successful bidder will purchase the fixed auditorium AV equipment from Manchester Central upon commencement of the Contract and will be responsible for the management and upkeep of the equipment thereafter (as detailed in Appendix 6). At the end of the Contract, the successful bidder will offer Manchester Central, or other successful bidding participant, the opportunity to acquire the fixed Exchange Auditorium equipment at market value.
Provision of AV services for basic Client packages relative to current fixed rates, such basic packages will be included into the venue sale by Manchester Central (Appendix 2). The successful bidder will invoice Manchester Central directly for the provision of basic Client packages.
Provision of free AV services for a number of Manchester Central’s events, including annual staff conferences, client sales visits and basic internal meetings, including use of any fixed equipment. To the value of £25k
The successful bidder will be Manchester Central’s preferred supplier for:
Provision of AV services for bespoke Client packages, of which prices have been directly agreed with Manchester Central’s Clients. The successful bidder will invoice Clients directly for bespoke packages. Audio Visual Services are deemed those such as sound vision and lighting equipment; set and staging; graphics; digital media; and theatre; including the labour and transport necessary to provide these Services.
two.1.5) Estimated total value
Value excluding VAT: £5,000,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD3 - Greater Manchester
two.2.4) Description of the procurement
Manchester Central is currently looking for a Contractor to provide a range of Audio-Visual Services at Manchester Central. The Contract will be for a period of three (3) years with the option to extend for a further two (2) years from the commencement date of services. The potential revenue to the contractor is estimated at 1million per year.
The successful bidder will be the sole supplier of:
•Provision of AV services within Exchange Auditorium. The successful bidder will invoice Manchester Central directly for the provision of Exchange Auditorium AV. The successful bidder will purchase the fixed auditorium AV equipment from Manchester Central upon commencement of the Contract and will be responsible for the management and upkeep of the equipment thereafter (as detailed in Appendix 6). At the end of the Contract, the successful bidder will offer Manchester Central, or other successful bidding participant, the opportunity to acquire the fixed Exchange Auditorium equipment at market value.
•Provision of AV services for basic Client packages relative to current fixed rates, such basic packages will be included into the venue sale by Manchester Central (Appendix 2). The successful bidder will invoice Manchester Central directly for the provision of basic Client packages.
•Provision of free AV services for a number of Manchester Central’s events, including annual staff conferences, client sales visits and basic internal meetings, including use of any fixed equipment. To the value of £25k
The successful bidder will be Manchester Central’s preferred supplier for:
•Provision of AV services for bespoke Client packages, of which prices have been directly agreed with Manchester Central’s Clients. The successful bidder will invoice Clients directly for bespoke packages. Audio Visual Services are deemed those such as sound vision and lighting equipment; set and staging; graphics; digital media; and theatre; including the labour and transport necessary to provide these Services.
Service Provision
Management
The Contractor shall offer Manchester Central internal and external Clients a professional and effective level of management, with regard to the fulfilment of the services, including but not limited to the following key responsibilities:
•To provide an Operations Manager to oversee the team, delivering exceptional customer service and expertise at the level expected by Manchester Central and clients, in conjunction with Manchester Central event management teams.
•The Contractor will provide Client professional services for the creation of safe and secure environments for their guests. It must be of sufficient standard, quality and type expected by Manchester Central.
•The provision of trained staff as may be necessary to operate the event at the appropriate operational times on days of events to reasonably meet event needs.
•Given the dynamic nature of the event industry, the Contractor will be expected to react and respond to service provision queries or operational demands at short notice.
•The Contractor will be responsible for providing all staff with the following uniform; black t-shirt with logo, black trousers, and black shoes.
•The Contractor will be responsible for providing all staff with sufficient safety / PPE (Personal Protective Equipment) where applicable.
•The Operations Manager and onsite team must work alongside the Manchester Central event management team to ensure a cultural fit.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 August 2023
End date
31 July 2026
This contract is subject to renewal
Yes
Description of renewals
The Contract period will be for three (3) years with the option to extend for a further two (2) years. It is intended for the contract to commence in August 2023.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 June 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
2 June 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Manchester Central Convention Complex Limited
Manchester
Country
United Kingdom