Section one: Contracting authority
one.1) Name and addresses
Torbay Council
Torbay Council Town Hall, Castle Circus
Torquay
TQ1 3DR
Contact
Mrs Joanna Pascoe
Telephone
+44 1803208517
Country
United Kingdom
NUTS code
UKK42 - Torbay
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/Advert/Index?advertId=940ae4ae-1af1-eb11-810d-005056b64545
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/Advert/Index?advertId=940ae4ae-1af1-eb11-810d-005056b64545
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Design, Supply, Installation and Storage of Winter Festival Lighting
Reference number
DN559030
two.1.2) Main CPV code
- 92000000 - Recreational, cultural and sporting services
two.1.3) Type of contract
Services
two.1.4) Short description
As part of the English Riviera events strategy there is a need to attract new and exciting events to the bay. The desire is to create exceptional events that appeal to visitors and our local community year-round. As such, we wish to explore the possibility of developing a family focussed Winter Festival Event based on a light-show experience running from mid-November 2021 through to the end of December 2021/January 2022. The event will be similar in format to the Bournemouth Wonderland Experience which attracts 2.2m people to the town annually. Although the level of investment in Year One will be less than that for Bournemouth, the aspiration is to achieve this level in due course.
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 92130000 - Motion picture projection services
- 50232110 - Commissioning of public lighting installations
two.2.3) Place of performance
NUTS codes
- UKK42 - Torbay
two.2.4) Description of the procurement
As part of the English Riviera events strategy there is a need to attract new and exciting events to the bay. The desire is to create exceptional events that appeal to visitors and our local community year-round. As such, we wish to explore the possibility of developing a family focussed Winter Festival Event based on a light-show experience running from mid-November 2021 through to the end of December 2021/January 2022. The event will be similar in format to the Bournemouth Wonderland Experience which attracts 2.2m people to the town annually. Although the level of investment in Year One will be less than that for Bournemouth, the aspiration is to achieve this level in due course.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
It is intended that this will be a rolling 12 month Contract for up to 5 years. Renewal will be dependant on member approval and budgetary constraints.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
The commissioning department has only very recently received informal Cabinet approval and confirmation of funding to proceed with a Winter Festival event in 2021 on a trial basis. It is understood that the market with capacity to provide this Lighting is limited. There will be a lead-in time required in order to ensure that luminaires or ordered and received in time for the 2021 winter season. Depending on the success of the event the Contract may be renewed on a rolling 12 month basis.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
17 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
17 August 2021
Local time
12:00pm
Information about authorised persons and opening procedure
Tenders are sealed electronically on the e-tendering portal www.supplyingthesouthwest.org.uk. Following the submission deadline tenders are unsealed and verified by an independent officer in the presence of a member of the procurement team.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
Full Access to Documents
In order to provide unrestricted, full, direct and free of charge access to the Tender Documents the Authority is providing the Documents in PDF format in the Opportunities Area of the ProContract e-Tendering portal at www.supplyingthesouthwest.org.uk
In order to access amendable versions of the Documents and to submit a response Applicants must be registered as Suppliers on ProContract. Applicants should then express an interest in the opportunity and download the Word and Excel format Documents for completion and submission.
six.4) Procedures for review
six.4.1) Review body
Legal Services, Torbay Council
Torquay
Country
United Kingdom