Section one: Contracting authority
one.1) Name and addresses
Torbay Council
Torbay Council Town Hall, Castle Circus
Torquay
TQ1 3DR
Contact
Mrs Joanna Pascoe
Telephone
+44 1803208517
Country
United Kingdom
NUTS code
UKK42 - Torbay
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Design, Supply, Installation and Storage of Winter Festival Lighting
Reference number
DN559030
two.1.2) Main CPV code
- 31000000 - Electrical machinery, apparatus, equipment and consumables; lighting
two.1.3) Type of contract
Supplies
two.1.4) Short description
As part of the English Riviera events strategy there is a need to attract new and exciting events to the bay. The desire is to create exceptional events that appeal to visitors and our local community year-round. As such, we wish to explore the possibility of developing a family focussed Winter Festival Event based on a light-show experience running from mid-November 2021 through to the end of December 2021/January 2022. The event will be similar in format to the Bournemouth Wonderland Experience which attracts 2.2m people to the town annually. Although the level of investment in Year One will be less than that for Bournemouth, the aspiration is to achieve this level in due course.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 92130000 - Motion picture projection services
- 50232110 - Commissioning of public lighting installations
two.2.3) Place of performance
NUTS codes
- UKK42 - Torbay
two.2.4) Description of the procurement
As part of the English Riviera events strategy there is a need to attract new and exciting events to the bay. The desire is to create exceptional events that appeal to visitors and our local community year-round. As such, we wish to explore the possibility of developing a family focussed Winter Festival Event based on a light-show experience running from mid-November 2021 through to the end of December 2021/January 2022. The event will be similar in format to the Bournemouth Wonderland Experience which attracts 2.2m people to the town annually. Although the level of investment in Year One will be less than that for Bournemouth, the aspiration is to achieve this level in due course.
two.2.5) Award criteria
Quality criterion - Name: Method Statements / Weighting: 75
Quality criterion - Name: Technical Questions / Weighting: 15
Quality criterion - Name: Social Value / Weighting: 10
Price - Weighting: 0
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
Accelerated procedure
Justification:
Initially it was proposed that the Authority would collaborate with a third party to provide ‘winter lights’ from mid-November 2020 to the end of January 2021 in various areas of Torquay. The third party were taking responsibility for sourcing a suitable supplier to provide a design service, installation of the lights and storage of the supplies when not on display. The first year was to be run as a trial period. Over three years, the contract value was potentially £300k if successful in Year 1.
The third party then lately made a decision not to lead on this project, but offered to contribute financially if the Authority were to lead on the procurement. By this stage there was a risk that the successful Contractor from the procurement process would not have time to secure the lighting, possibly from an overseas supplier, in order for the installation in October/November 2021 to take place for the current winter season, due to the lead-in time required.
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-018253
Section five. Award of contract
A contract/lot is awarded: No
five.1) Information on non-award
The contract/lot is not awarded
Other reasons (discontinuation of procedure)
Section six. Complementary information
six.3) Additional information
The procedure was discontinued because the third party funding was withdrawn at short notice.
six.4) Procedures for review
six.4.1) Review body
Legal Services, Torbay Council
Torquay
Country
United Kingdom