Section one: Contracting authority
one.1) Name and addresses
THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED
Clive House,70 Petty France
LONDON
SW1H9EX
Contact
Luke Commander
Telephone
+44 2077991311
Country
United Kingdom
Region code
UKI32 - Westminster
Companies House
02693163
Internet address(es)
Main address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Democracy support
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WFD Systems Development
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
WFD is seeking a technology service provider that can partner with WFD to manage a systems transformation and design and deliver the improvements or new solutions required.
The key features of the transformation programme and target architecture will be:
• A new data strategy and single data warehouse;
• Robust requirements-gathering framework;
• Standardised application development;
• Effective change management processes;
• Redeveloped application(s) for managing new opportunities, programmes during implementation, and monitoring risks, activities, outputs, and outcomes associated across the portfolio;
• Designing and delivering a single reporting tool; and
• Developing a new contact/stakeholder management application.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £42,180 / Highest offer: £496,850 taken into consideration
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Following a recent systems architecture review, WFD has decided to initiate a transformation programme to transition its current cloud-based corporate systems architecture powered by the Microsoft 365 platform and other external systems to a target architecture that ensures applications are able to efficiently integrate, adapt with the organisation, and provide the level of organisational reporting required at all levels. WFD is seeking a technology service provider that can partner with WFD to manage this transformation and design and deliver the improvements or new solutions required.
The key features of the transformation programme and target architecture will be:
• A new data strategy and single data warehouse;
• Robust requirements-gathering framework;
• Standardised application development;
• Effective change management processes;
• Redeveloped application(s) for managing new opportunities, programmes during implementation, and monitoring risks, activities, outputs, and outcomes associated across the portfolio;
• Designing and delivering a single reporting tool; and
• Developing a new contact/stakeholder management application.
We are expecting the new target architecture to be built on the Microsoft 365 platform, including but not limited to leveraging M365 capabilities available through:
• Microsoft Power Platform, in particular PowerApps, PowerBI and Power Automate
• Azure App service
• Python
• SharePoint
• Outlook
• Dynamics Business Central
• Jet Reports
The transformation programme will adopt an incremental and agile approach and be delivered between April 2024 to September 2025.
The selected supplier will project manage each change project as part of the transformation programme, supporting/validating requirements gathering and performing all design, development, testing, and deployment tasks. A copy of the Systems Architecture Review, referenced in the 'Objective' section will be made available.
It is anticipated that the winning provider will also need to take on the ongoing maintenance and support of Microsoft Dynamics Business Central, with an initial 12 month term.
Internal change management activities will be led by nominated WFD staff, with the support of the supplier.
two.2.5) Award criteria
Quality criterion - Name: Quality of Bid document / Weighting: 15
Quality criterion - Name: Service offer and fit to specification / Weighting: 30
Quality criterion - Name: Professional profile, social value, track record and experience, and references / Weighting: 25
Cost criterion - Name: Value for money / Weighting: 30
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-005368
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
5 June 2024
five.2.2) Information about tenders
Number of tenders received: 9
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
ElysianIT
Basingstoke
Country
United Kingdom
NUTS code
- UK - United Kingdom
Companies House
09245203
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £139,440
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Westminster Foundation for Democracy
London
Country
United Kingdom