Section one: Contracting authority
one.1) Name and addresses
THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED
Clive House,70 Petty France
LONDON
SW1H9EX
Contact
Systems Transformation Team
Country
United Kingdom
NUTS code
UKI32 - Westminster
Companies House
02693163
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.wfd.org/vacancy-supplier/invitation-tender-systems-development
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Democracy support
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WFD Systems Development
Reference number
WFD_Ops_Systems Development
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
WFD is seeking a technology service provider that can partner with WFD to manage a systems transformation and design and deliver the improvements or new solutions required.
The key features of the transformation programme and target architecture will be:
• A new data strategy and single data warehouse;
• Robust requirements-gathering framework;
• Standardised application development;
• Effective change management processes;
• Redeveloped application(s) for managing new opportunities, programmes during implementation, and monitoring risks, activities, outputs, and outcomes associated across the portfolio;
• Designing and delivering a single reporting tool; and
• Developing a new contact/stakeholder management application.
Please read through the Invitation to Tender document on WFD's website for further details on how to apply.
two.1.5) Estimated total value
Value excluding VAT: £50,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72220000 - Systems and technical consultancy services
- 72230000 - Custom software development services
- 72260000 - Software-related services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
Following a recent systems architecture review, WFD has decided to initiate a transformation programme to transition its current cloud-based corporate systems architecture powered by the Microsoft 365 platform and other external systems to a target architecture that ensures applications are able to efficiently integrate, adapt with the organisation, and provide the level of organisational reporting required at all levels. WFD is seeking a technology service provider that can partner with WFD to manage this transformation and design and deliver the improvements or new solutions required.
The key features of the transformation programme and target architecture will be:
• A new data strategy and single data warehouse;
• Robust requirements-gathering framework;
• Standardised application development;
• Effective change management processes;
• Redeveloped application(s) for managing new opportunities, programmes during implementation, and monitoring risks, activities, outputs, and outcomes associated across the portfolio;
• Designing and delivering a single reporting tool; and
• Developing a new contact/stakeholder management application.
We are expecting the new target architecture to be built on the Microsoft 365 platform, including but not limited to leveraging M365 capabilities available through:
• Microsoft Power Platform, in particular PowerApps, PowerBI and Power Automate
• Azure App service
• Python
• SharePoint
• Outlook
• Dynamics Business Central
• Jet Reports
The transformation programme will adopt an incremental and agile approach and be delivered between April 2024 to September 2025.
The selected supplier will project manage each change project as part of the transformation programme, supporting/validating requirements gathering and performing all design, development, testing, and deployment tasks. A copy of the Systems Architecture Review, referenced in the 'Objective' section will be made available.
It is anticipated that the winning provider will also need to take on the ongoing maintenance and support of Microsoft Dynamics Business Central, with an initial 12 month term.
Internal change management activities will be led by nominated WFD staff, with the support of the supplier.
Please read through the Invitation to Tender document on WFD's website for further details on how to apply.
two.2.5) Award criteria
Cost criterion - Name: Quality of Bid document / Weighting: 15
Cost criterion - Name: Service offer and fit to specification / Weighting: 30
Cost criterion - Name: Value for money / Weighting: 30
Cost criterion - Name: Professional profile, social value, track record and experience, and references / Weighting: 25
two.2.6) Estimated value
Value excluding VAT: £50,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 April 2024
End date
30 September 2025
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Following a recent systems architecture review, WFD has decided to initiate a transformation programme to transition its current cloud-based corporate systems architecture powered by the Microsoft 365 platform and other external systems to a target architecture that ensures applications are able to efficiently integrate, adapt with the organisation, and provide the level of organisational reporting required at all levels. WFD is seeking a technology service provider that can partner with WFD to manage this transformation and design and deliver the improvements or new solutions required.
The key features of the transformation programme and target architecture will be:
• A new data strategy and single data warehouse;
• Robust requirements-gathering framework;
• Standardised application development;
• Effective change management processes;
• Redeveloped application(s) for managing new opportunities, programmes during implementation, and monitoring risks, activities, outputs, and outcomes associated across the portfolio;
• Designing and delivering a single reporting tool; and
• Developing a new contact/stakeholder management application.
We are expecting the new target architecture to be built on the Microsoft 365 platform, including but not limited to leveraging M365 capabilities available through:
• Microsoft Power Platform, in particular PowerApps, PowerBI and Power Automate
• Azure App service
• Python
• SharePoint
• Outlook
• Dynamics Business Central
• Jet Reports
The transformation programme will adopt an incremental and agile approach and be delivered between April 2024 to September 2025.
The selected supplier will project manage each change project as part of the transformation programme, supporting/validating requirements gathering and performing all design, development, testing, and deployment tasks. A copy of the Systems Architecture Review, referenced in the 'Objective' section will be made available.
It is anticipated that the winning provider will also need to take on the ongoing maintenance and support of Microsoft Dynamics Business Central, with an initial 12 month term.
Internal change management activities will be led by nominated WFD staff, with the support of the supplier.
Please read through the Invitation to Tender document on WFD's website for further details on how to apply.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
6 March 2024
Local time
11:59pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
7 March 2024
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
Westminster Foundation for Democracy London
London
Country
United Kingdom