Section one: Contracting authority
one.1) Name and addresses
Kent Fire and Rescue Service
The Godlands, Straw Mill Hill, Tovil
Maidstone
ME15 6XB
Contact
Mrs Amanda Richardson-Jess
amanda.richardson-jess@kent.fire-uk.org
Telephone
+44 16226921218142
Country
United Kingdom
Region code
UKJ4 - Kent
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Other activity
fire & rescue service
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ASSET TAGGING & SOFTWARE FOR OPERATIONAL EQUIPMENT ASSET MANAGEMENT
Reference number
DN676082
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority are tendering for an asset management solution to record and manage its operational equipment (on fire appliances and other technical support units*). The solution must provide testing functionality, and track all aspects of a defined item from cradle to grave. The supplier will need to provide the initial physical asset tagging and data collection services for the implementation phase (20k+ items). Therefore, we will only consider suppliers who are able to provide this full end-to-end service, whether it be in-house or via a 3rd party partner (preferably under sub-contract and with a single point of contact for account management acting as a main contractor). *(56 stations and 75 front line fire engines and a range of specialist operational support vehicles. For more information go to: https://www.kent.fire-uk.org/our-buildings-fleet-and-equipment )
two.1.5) Estimated total value
Value excluding VAT: £350,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
The Authority are tendering for an asset management solution to record and manage its operational equipment (on fire appliances and other technical support units*). The solution must provide testing functionality, and track all aspects of a defined item from cradle to grave. The supplier will need to provide the initial physical asset tagging and data collection services for the implementation phase (20k+ items). Therefore, we will only consider suppliers who are able to provide this full end-to-end service, whether it be in-house or via a 3rd party partner (preferably under sub-contract and with a single point of contact for account management acting as a main contractor). *(56 stations and 75 front line fire engines and a range of specialist operational support vehicles. For more information go to: https://www.kent.fire-uk.org/our-buildings-fleet-and-equipment )
Software Solution
The preferred way forward to improve asset management would be to procure an online solution. An online solution will provide all the essential features that we require to track and correctly name all the defined operational assets that the Service currently has. By having an online solution, it will eliminate the need for separate spreadsheets, and allow all the information to be stored in one reliable place. Therefore, by having all the information in one place, it will be easier to know when assets/equipment are due to be serviced, and also if anything has been lost and needs to be replaced. It will also ensure that all assets are serviced correctly throughout the year.
An online solution will have the ability to create custom bespoke reports for the Service, making it simple and easy to manage the defined assets and make the recording of all assets consistent. It will be a more efficient way of asset management for the Service, and it will also allow us to reduce corporate and personal risk by achieving compliance.
Initial Physical Tagging of Assets & Data collection
The Authority lack the resources to undertake the work of initially bulk tagging assets and if it were to be undertaken in-house would significantly extend the timeline of the project. Therefore, we are including this work in the scope of the tender.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £350,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
Initial Contract Term 5 Years + 5 optional extensions of 1 year each
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 August 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
10 August 2023
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Kent Fire and Rescue Service
Maidstone
ME15 6XB
Country
United Kingdom