Section one: Contracting authority
one.1) Name and addresses
Kent Fire and Rescue Service
The Godlands, Straw Mill Hill, Tovil
Maidstone
ME15 6XB
Contact
Mrs Amanda Avron-Cotton
Amanda.Avron-Cotton@kent.fire-uk.org
Telephone
+44 7875214471
Country
United Kingdom
Region code
UKJ4 - Kent
Internet address(es)
Main address
Buyer's address
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
ASSET TAGGING & SOFTWARE FOR OPERATIONAL EQUIPMENT ASSET MANAGEMENT
Reference number
DN676082
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
ASSET TAGGING & SOFTWARE FOR OPERATIONAL EQUIPMENT ASSET MANAGEMENT
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £305,880
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKJ4 - Kent
two.2.4) Description of the procurement
The Authority are tendering for an asset management solution to record and manage its operational equipment (on fire appliances and other technical support units*). The solution must provide testing functionality, and track all aspects of a defined item from cradle to grave. The supplier will need to provide the initial physical asset tagging and data collection services for the implementation phase (20k+ items). Therefore, we will only consider suppliers who are able to provide this full end-to-end service, whether it be in-house or via a 3rd party partner (preferably under sub-contract and with a single point of contact for account management acting as a main contractor). *(56 stations and 75 front line fire engines and a range of specialist operational support vehicles. For more information go to: https://www.kent.fire-uk.org/our-buildings-fleet-and-equipment )
Software Solution
The preferred way forward to improve asset management would be to procure an online solution. An online solution will provide all the essential features that we require to track and correctly name all the defined operational assets that the Service currently has. By having an online solution, it will eliminate the need for separate spreadsheets, and allow all the information to be stored in one reliable place. Therefore, by having all the information in one place, it will be easier to know when assets/equipment are due to be serviced, and also if anything has been lost and needs to be replaced. It will also ensure that all assets are serviced correctly throughout the year.
An online solution will have the ability to create custom bespoke reports for the Service, making it simple and easy to manage the defined assets and make the recording of all assets consistent. It will be a more efficient way of asset management for the Service, and it will also allow us to reduce corporate and personal risk by achieving compliance.
Initial Physical Tagging of Assets & Data collection
The Authority lack the resources to undertake the work of initially bulk tagging assets and if it were to be undertaken in-house would significantly extend the timeline of the project. Therefore, we are including this work in the scope of the tender.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 57
Price - Weighting: 43
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-017865
Section five. Award of contract
Contract No
C22026
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 October 2023
five.2.2) Information about tenders
Number of tenders received: 11
Number of tenders received from SMEs: 10
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 11
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Innaxys Limited
53 Wilmot Street
Heanor, Derbyshire
DE75 7EF
Country
United Kingdom
NUTS code
- UKJ4 - Kent
Internet address
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £305,880
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Kent Fire & Rescue Service
Maidstone
Country
United Kingdom