Section one: Contracting authority
one.1) Name and addresses
Atrium Homes
Atrium House, 14 Central Avenue
Kilmarnock
KA1 4PS
Contact
Barry Lees / Neil Stirling
Telephone
+44 1563528816
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19462
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Gas Central Heating Servicing and Reactive Maintenance Contract/Audit/Out of Hours Call-out Service
Reference number
19/1294
two.1.2) Main CPV code
- 50720000 - Repair and maintenance services of central heating
two.1.3) Type of contract
Services
two.1.4) Short description
The service comprises the annual service and maintenance to all Association owned appliances of gas heating systems and appliances following manufacturer's requirements and shall include everything necessary for this check, including but not restricted to all labour, parts etc of all gas installations, including appliances and flues.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £226,969.57 / Highest offer: £382,119.54 taken into consideration
two.2) Description
two.2.2) Additional CPV code(s)
- 39715200 - Heating equipment
- 09121200 - Mains gas
- 50720000 - Repair and maintenance services of central heating
- 42160000 - Boiler installations
- 44620000 - Central-heating radiators and boilers and parts
- 44621000 - Radiators and boilers
- 44621200 - Boilers
- 24961000 - Radiator fluids
- 42131110 - Central-heating radiator valves
- 44621110 - Central-heating radiators
- 50800000 - Miscellaneous repair and maintenance services
- 39721410 - Gas appliances
- 50531200 - Gas appliance maintenance services
- 39715210 - Central-heating equipment
- 44621220 - Central-heating boilers
- 45331100 - Central-heating installation work
- 50721000 - Commissioning of heating installations
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
two.2.4) Description of the procurement
The Service comprises annual gas central heating servicing; a reactive maintenance service, following manufacturer's requirements and shall include everything necessary for this check, including but not restricted to all labour, parts, etc of all gas installations including appliances and flues. The contract also includes an emergency call out repairs service including out of hours; audit of annual services and new/replacement heating installations. Atrium proposes that the contract will be for an initial period of 1 year with the option to extend on an annual basis, subject to performance and cost certainty, for up to a further 3 years. If the successful bidder does not perform to Atrium’s requirements, the contract may not continue after the first year.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 60
Price - Weighting: 40
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-034057
Section five. Award of contract
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 March 2024
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 0
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
James Frew Ltd
James Frew Ltd, 83 New Street
Stevenston
KA20 3HD
Telephone
+44 1294468113
Country
United Kingdom
NUTS code
- UKM - Scotland
Internet address
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Lowest offer: £226,969.57 / Highest offer: £382,119.54 taken into consideration
Section six. Complementary information
six.3) Additional information
Further information is contained in the Contract Brief and Tender documents attached to the Contract Notice, which includes how responses would be assessed.
Under the terms of this contract the successful supplier is required to deliver Community Benefits in support of the organisation's economic and social objectives.
Atrium proposes that the contract will be for an initial period of 1 year with the option to extend on an annual basis, subject to performance and cost certainty, for up to a further 3 years. If the successful bidder does not perform to Atrium’s requirements, the contract may not continue after the first year.
(SC Ref:618662)
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
Under the terms of this contract, Atrium will require the successful supplier to deliver Community Benefits as part of the delivery of the works, in support of the organisation’s economic and social objectives. Community enhancement, targeted recruitment and training, promotion of subcontracting opportunities to SMEs and social enterprises, community consultation, community outreach and education opportunities.
(SC Ref:768817)
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
St Marnock Street
Kilmarnock
KA1 1ED
Telephone
+44 1563550024
Country
United Kingdom