Section one: Contracting authority
one.1) Name and addresses
Atrium Homes
Atrium House, 14 Central Avenue
Kilmarnock
KA1 4PS
Contact
Celia Taylor / Barry Lees / Rae Wilson
Telephone
+44 1563528816
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA19462
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
Access to the procurement documents is restricted. Further information can be obtained at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Housing and community amenities
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Gas Central Heating Servicing and Reactive Maintenance Contract/Audit/Out of Hours Call-out Service
Reference number
19/1294
two.1.2) Main CPV code
- 50720000 - Repair and maintenance services of central heating
two.1.3) Type of contract
Services
two.1.4) Short description
The service comprises the annual service and maintenance to all Association owned appliances of gas heating systems and appliances following manufacturer's requirements and shall include everything necessary for this check, including but not restricted to all labour, parts etc of all gas installations, including appliances and flues.
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 39715200 - Heating equipment
- 09121200 - Mains gas
- 50720000 - Repair and maintenance services of central heating
- 42160000 - Boiler installations
- 44620000 - Central-heating radiators and boilers and parts
- 44621000 - Radiators and boilers
- 44621200 - Boilers
- 24961000 - Radiator fluids
- 42131110 - Central-heating radiator valves
- 44621110 - Central-heating radiators
- 50800000 - Miscellaneous repair and maintenance services
- 39721410 - Gas appliances
- 50531200 - Gas appliance maintenance services
- 39715210 - Central-heating equipment
- 44621220 - Central-heating boilers
- 45331100 - Central-heating installation work
- 50721000 - Commissioning of heating installations
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
East Ayrshire
two.2.4) Description of the procurement
The Service comprises annual gas central heating servicing; a reactive maintenance service, following manufacturer's requirements and shall include everything necessary for this check, including but not restricted to all labour, parts, etc of all gas installations including appliances and flues. The contract also includes an emergency call out repairs service including out of hours; audit of annual services and new/replacement heating installations. Atrium proposes that the contract will be for an initial period of 1 year with the option to extend on an annual basis, subject to performance and cost certainty, for up to a further 3 years. If the successful bidder does not perform to Atrium’s requirements, the contract may not continue after the first year.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2020
End date
31 March 2021
This contract is subject to renewal
Yes
Description of renewals
Option to extend the contract annually for a period of up to 36 months, subject to contractor performance and cost certainty.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
The Main Contractor will be expected to hold membership and accreditation with the following or an equivalent organisation: Gas Safe / NICEIC or SELECT / BS OHSAS 18001 or equivalent. Bidders must use only Gas Safe Registered Engineers.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.1) Information about a particular profession
Execution of the service is reserved to a particular profession
three.2.2) Contract performance conditions
In addition to the requirement to satisfy the SPD selection criteria, Key Performance Indicators (KPIs) will be developed from the Quality Assessment in addition to the standard response times. These will be used to measure how well the contractor is performing to ensure strategic and operational objectives are met.
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
8 January 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
9 January 2024
Local time
12:00pm
Place
Atrium House, Shortlees, Kimarnock
Information about authorised persons and opening procedure
Authorised person in line with Atrium's Procurement Policy
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: Between 2025 and 28 dependent on extensions applied to this contract.
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
Please refer to the Contract Brief and SPD attached to this notice.
Under the terms of this contract the successful supplier will be required to deliver Community Benefits in support of the organisation's economic and social objectives.
A quality questionnaire is attached to the Contract Brief and responses to it, along with the 3 completed references on the proforma template attached to the contract notice should be returned by the deadline AND UPLOADED IN A SEPARATE FOLDER FROM THE PRICED DOCUMENT.
The tenders will assessed on both Service + Repairs; and/or Service + Full 12 month reactive maintenance.
Please note that pricing documents attached are available in both excel and pdf format.
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=750743.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/
A summary of the expected community benefits has been provided as follows:
CB requirements may include but are not limited to:
Local employment/apprenticeship
Participating in career events in local schools
Participating in community improvements
Sponsorship of local organisations.
(SC Ref:750743)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=750743
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court
Marnock Street
Kilmarnock
KA1 1ED
Telephone
+44 1563550024
Country
United Kingdom