Section one: Contracting authority
one.1) Name and addresses
British Council
1 Redman Place
London
E20 1JQ
Contact
Brian D'Mello
brian.dmello@britishcouncil.org
Telephone
+44 02073894646
Country
United Kingdom
NUTS code
UK - United Kingdom
Internet address(es)
Main address
Buyer's address
https://in-tendhost.co.uk/britishcouncil
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/britishcouncil
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/britishcouncil
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Other activity
Registered Charity
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
UK_2022_British Pavilion Management and Exhibition Production Services
Reference number
BC/02436
two.1.2) Main CPV code
- 79950000 - Exhibition, fair and congress organisation services
two.1.3) Type of contract
Services
two.1.4) Short description
The British Council is tendering for the supply of an integrated management service to support its operations at the British Pavilion in Venice. The service will cover general building management and maintenance, stewarding management and invigilation, as well as exhibition production and installation for the International Art and Architecture exhibitions held each year at the British Pavilion for La Biennale di Venezia. The British Council requires a supplier with expertise in exhibition production, exhibition design, fabrication and installation, with the ability to respond to a brief with creativity, and work with the British Council and appointed Artist / Curator to deliver high quality solutions and value for money the available resources. The Service Provider will ensure that we are meeting all EU regulations with regards to building management and health and safety and will build excellent working relationships with the Biennale di Venezia, as well as the British Council extende
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 79950000 - Exhibition, fair and congress organisation services
- 79960000 - Photographic and ancillary services
- 98910000 - Services specific to international organisations and bodies
- 79993000 - Building and facilities management services
- 45212300 - Construction work for art and cultural buildings
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
Main site or place of performance
This contract will be managed from the United Kingdom, but the services will be delivered in Venice.
two.2.4) Description of the procurement
The British Council is tendering for the supply of an integrated management service to support its operations at the British Pavilion in Venice. The service will cover general building management and maintenance, stewarding management and invigilation, as well as exhibition production and installation for the International Art and Architecture exhibitions held each year at the British Pavilion for La Biennale di Venezia. The British Council requires a supplier with expertise in exhibition production, exhibition design, fabrication and installation, with the ability to respond to a brief with creativity, and work with the British Council and appointed Artist / Curator to deliver high quality solutions and value for money the available resources. The Service Provider will ensure that we are meeting all EU regulations with regards to building management and health and safety and will build excellent working relationships with the Biennale di Venezia, as well as the British Council extended Venice project team to deliver outstanding exhibitions at the British Pavilion for la Biennale di Venezia. Acting as the main point of contact in Venice for the British Council, the Service Provider will be responsible for planning, overseeing and managing all works at the pavilion including exhibition production and installation, building maintenance and repair works in line with specifications. The Service Provider will ensure that relationships in Venice are managed effectively, contracts with suppliers are in place and payments are processed efficiently.The Service Provider will be responsible for keyholding, planned preventative maintenance, developing and maintaining a Facilities Report, identifying health and safety risks and hazards to the public and staff in the British Pavilion, undertaking risk assessments for hazards and supporting the British Council to continue business in the event of any act or emergency which presents a risk to the British Pavilion. The British Council is responsible for appropriate security and visitor engagement ("stewarding") at the British Pavilion during both the Art and Architecture Biennale. The Pavilion Management Company will oversee onsite stewarding through a combination of an appropriately trained Stewarding Manager and a team of Fellows, who are participating in the Venice Fellowships Programme. The British Council manages the Venice Fellowships Programme, in partnership with art and architecture schools and institutions from across the UK and internationally. Successful candidates will spend approximately 30 days in Venice as part of a group of up to ten individuals responsible for stewarding the British Pavilion and conducting a dedicated research or creative project. All selected candidates will attend an induction course in early March each year.The Service Provider will work closely with the British Council and appointed Artist / Curator to design and deliver an integrated exhibition installation to budget and within the appropriate legal and logistical constraints. The Service Provider will provide specialist support to the British Council for the production, preparation, fabrication, installation and de-installation of the exhibitions at the British Pavilion for the International Art and Architecture Exhibitions in Venice, open to the public between April and November each year as part of la Biennale di Venezia. The British Council must obtain permits from relevant authorities in Venice to participate as a National Pavilion for the International Art and Architecture Biennale each year and comply with local laws both when constructing exhibitions and opening them to the public.The role of the Pavilion Management Company also includes commissioning work, selecting subcontractors, running invitations to quote and mini-tenders where appropriate (in accordance with budget) as well as dealing with any issues in performance or quality, billing, management, access, defects and approvals. For
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The contract will be for 24 months with an option to extend for a further 24 month period
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
The contract value is estimated at £300K for two years; with extension of two years so total advertised contract value is £600K
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 July 2022
Local time
11:59pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
27 July 2022
Local time
9:00am
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
If you are interested in expressing an interest and/or bidding for this project, please go to https://in-tendhost.co.uk/britishcouncil . You may then have to register your company before you can express an interest for this project and get access the documents.
six.4) Procedures for review
six.4.1) Review body
The High Court
The Royal Courts of Justice, Strand
London
WC2A 2LL
Country
United Kingdom