- Scope of the procurement
- Lot 1 - Fleet and surrounding area of Hampshire
- Lot 2 - Basingstoke and surrounding area of Hampshire
- Lot 3 - Andover and surrounding area of Hampshire
- Lot 4: Bordon and surrounding area of Hampshire
- Lot 5 - Alresford and surrounding area of Hampshire
- Lot 6 - Bishops Waltham and surrounding area of Hampshire
- Lot 7 - Eastleigh and surrounding area of Hampshire
- Lot 8 - New Milton and surrounding area of Hampshire
Section one: Contracting authority
one.1) Name and addresses
HAMPSHIRE COUNTY COUNCIL
The Castle
WINCHESTER
SO238UJ
procurement.support@hants.gov.uk
Country
United Kingdom
NUTS code
UKJ3 - Hampshire and Isle of Wight
Internet address(es)
Main address
Buyer's address
http://www.in-tendhost.co.uk/hampshire/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/hampshire/aspx/Home/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/hampshire/aspx/Home/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Framework for the hire of vehicles (self-drive) 2021
Reference number
CC16557
two.1.2) Main CPV code
- 60000000 - Transport services (excl. Waste transport)
- CB17 - Self-drive
- MA07 - For motor vehicles
- PA01 - Hire
two.1.3) Type of contract
Services
two.1.4) Short description
Hampshire County Council invites applications from suitable organisations who wish to tender for a multi-supplier framework suppling hire vehicles on a self-drive basis, predominately within the county of Hampshire. Call-offs from the framework will be made as and when required for vehicles ranging from small, medium to large cars, vans, people movers, 4 x 4's and shall include 17 seat Minibuses. The full requirements of this framework are set out within the procurement documents which are downloadable free of charge from In-Tend. The framework will commence on 1st September 2021 and will be for a period of 3 years with the option to extend for a further 1 year. Interested parties should register their interest in the project via the In-Tend website https://in-tendhost.co.uk/hampshire and complete and submit the tender return document together with any supporting information requested by 12.00 on 20th August 2021
two.1.5) Estimated total value
Value excluding VAT: £1,720,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Fleet and surrounding area of Hampshire
Lot No
1
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- CB17 - Self-drive
- MA07 - For motor vehicles
- PA01 - Hire
two.2.3) Place of performance
NUTS codes
- UKJ37 - North Hampshire
Main site or place of performance
Aldershot, Farnborough, Fleet and Yateley area of Hampshire.
two.2.4) Description of the procurement
Hire of vehicles on a self-drive basis to be delivered and collected within the geographical area of Aldershot, Farnborough, Fleet and Yateley in Hampshire.
To apply, please register at https://in-tendhost.co.uk/hampshire/
We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on
'Information for Suppliers' at the top of the In-Tend home page.
If your organisation is not registered on the Hampshire In-tend portal, please go to the website stated above and
click on the 'Register' tab - registration is free.
Logging into In-Tend (once registered)
- To view this opportunity please click on 'Tenders' then 'Current' and then scroll down to the project - Framework for the hire of vehicles (self-drive) 2021'
- Selecting 'View Details' on the relevant opportunity
- Clicking the 'Express Interest' tab
- Following the on-screen instructions
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain '@intend.co.uk' to your Safe Senders list.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £215,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 September 2021
End date
14 September 2024
This contract is subject to renewal
Yes
Description of renewals
Up to 12 months from expiry date.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 2 - Basingstoke and surrounding area of Hampshire
Lot No
2
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- CB17 - Self-drive
- MA07 - For motor vehicles
- PA01 - Hire
two.2.3) Place of performance
NUTS codes
- UKJ37 - North Hampshire
Main site or place of performance
Basingstoke, Hook and Tadley area of Hampshire.
two.2.4) Description of the procurement
Hire of vehicles on a self-drive basis including delivery and collection in the Basingstoke, Hook and Tadley area of Hampshire.
To apply, please register at https://in-tendhost.co.uk/hampshire/
We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on
'Information for Suppliers' at the top of the In-Tend home page.
If your organisation is not registered on the Hampshire In-tend portal, please go to the website stated above and
click on the 'Register' tab - registration is free.
Logging into In-Tend (once registered)
- To view this opportunity please click on 'Tenders' then 'Current' and then scroll down to the project - Framework for the hire of vehicles (self-drive) 2021'
- Selecting 'View Details' on the relevant opportunity
- Clicking the 'Express Interest' tab
- Following the on-screen instructions
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain '@intend.co.uk' to your Safe Senders list.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £215,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 September 2021
End date
14 September 2024
This contract is subject to renewal
Yes
Description of renewals
Up to 12 months from expiry
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 3 - Andover and surrounding area of Hampshire
Lot No
3
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- CB17 - Self-drive
- MA07 - For motor vehicles
- PA01 - Hire
two.2.3) Place of performance
NUTS codes
- UKJ36 - Central Hampshire
- UKJ37 - North Hampshire
Main site or place of performance
Andover, Micheldever, Whitchurch and Winchester area of Hampshire
two.2.4) Description of the procurement
Hire of vehicles including delivery and collection in the Andover, Micheldever, Whitchurch and Winchester area of Hampshire.
To apply, please register at https://in-tendhost.co.uk/hampshire/
We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on
'Information for Suppliers' at the top of the In-Tend home page.
If your organisation is not registered on the Hampshire In-tend portal, please go to the website stated above and
click on the 'Register' tab - registration is free.
Logging into In-Tend (once registered)
- To view this opportunity please click on 'Tenders' then 'Current' and then scroll down to the project - Framework for the hire of vehicles (self-drive) 2021'
- Selecting 'View Details' on the relevant opportunity
- Clicking the 'Express Interest' tab
- Following the on-screen instructions
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain '@intend.co.uk' to your Safe Senders list.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £215,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 September 2021
End date
14 September 2024
This contract is subject to renewal
Yes
Description of renewals
Up to 12 months from expiry
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 4: Bordon and surrounding area of Hampshire
Lot No
4
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- CB17 - Self-drive
- MA07 - For motor vehicles
- PA01 - Hire
two.2.3) Place of performance
NUTS codes
- UKJ36 - Central Hampshire
- UKJ37 - North Hampshire
Main site or place of performance
Alton, Bordon, Farnham and Liphook area of Hampshire
two.2.4) Description of the procurement
Hire of vehicles on a self-drive basis including delivery and collection in the Alton, Bordon, Farnham and Liphook area of Hampshire.
To apply, please register at https://in-tendhost.co.uk/hampshire/
We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on
'Information for Suppliers' at the top of the In-Tend home page.
If your organisation is not registered on the Hampshire In-tend portal, please go to the website stated above and
click on the 'Register' tab - registration is free.
Logging into In-Tend (once registered)
- To view this opportunity please click on 'Tenders' then 'Current' and then scroll down to the project - Framework for the hire of vehicles (self-drive) 2021'
- Selecting 'View Details' on the relevant opportunity
- Clicking the 'Express Interest' tab
- Following the on-screen instructions
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain '@intend.co.uk' to your Safe Senders list.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £215,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 September 2021
End date
14 September 2024
This contract is subject to renewal
Yes
Description of renewals
Up to 12 months from expiry
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 5 - Alresford and surrounding area of Hampshire
Lot No
5
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- CB17 - Self-drive
- MA07 - For motor vehicles
- PA01 - Hire
two.2.3) Place of performance
NUTS codes
- UKJ36 - Central Hampshire
Main site or place of performance
In the Alresford, Micheldever and Winchester area of Hampshire.
two.2.4) Description of the procurement
Hire of vehicles on a self-drive basis including delivery and collection in the Alresford, Micheldever and Winchester area of Hampshire.
To apply, please register at https://in-tendhost.co.uk/hampshire/
We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on
'Information for Suppliers' at the top of the In-Tend home page.
If your organisation is not registered on the Hampshire In-tend portal, please go to the website stated above and
click on the 'Register' tab - registration is free.
Logging into In-Tend (once registered)
- To view this opportunity please click on 'Tenders' then 'Current' and then scroll down to the project - Framework for the hire of vehicles (self-drive) 2021'
- Selecting 'View Details' on the relevant opportunity
- Clicking the 'Express Interest' tab
- Following the on-screen instructions
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain '@intend.co.uk' to your Safe Senders list.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £215,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 September 2021
End date
14 September 2024
This contract is subject to renewal
Yes
Description of renewals
Up to 12 months from expiry.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 6 - Bishops Waltham and surrounding area of Hampshire
Lot No
6
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- CB17 - Self-drive
- MA07 - For motor vehicles
- PA01 - Hire
two.2.3) Place of performance
NUTS codes
- UKJ35 - South Hampshire
Main site or place of performance
In the Bishop Waltham, Fareham, Havant, Petersfield and Portsmouth area of Hampshire.
two.2.4) Description of the procurement
Hire of vehicles on a self-drive basis, including delivery and collection in the Bishop Waltham, Fareham, Havant, Petersfield and Portsmouth area of Hampshire.
To apply, please register at https://in-tendhost.co.uk/hampshire/
We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on
'Information for Suppliers' at the top of the In-Tend home page.
If your organisation is not registered on the Hampshire In-tend portal, please go to the website stated above and
click on the 'Register' tab - registration is free.
Logging into In-Tend (once registered)
- To view this opportunity please click on 'Tenders' then 'Current' and then scroll down to the project - Framework for the hire of vehicles (self-drive) 2021'
- Selecting 'View Details' on the relevant opportunity
- Clicking the 'Express Interest' tab
- Following the on-screen instructions
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain '@intend.co.uk' to your Safe Senders list.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £215,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 September 2021
End date
14 September 2024
This contract is subject to renewal
Yes
Description of renewals
Up to 12 months from expiry.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 7 - Eastleigh and surrounding area of Hampshire
Lot No
7
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- CB17 - Self-drive
- MA07 - For motor vehicles
- PA01 - Hire
two.2.3) Place of performance
NUTS codes
- UKJ35 - South Hampshire
Main site or place of performance
In the Eastleigh, Fareham, Southampton and Romsey area of Hampshire.
two.2.4) Description of the procurement
Hire of vehicles on a self-drive basis, including delivery and collection in the Eastleigh, Fareham, Southampton and Romsey area of Hampshire.
To apply, please register at https://in-tendhost.co.uk/hampshire/
We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on
'Information for Suppliers' at the top of the In-Tend home page.
If your organisation is not registered on the Hampshire In-tend portal, please go to the website stated above and
click on the 'Register' tab - registration is free.
Logging into In-Tend (once registered)
- To view this opportunity please click on 'Tenders' then 'Current' and then scroll down to the project - Framework for the hire of vehicles (self-drive) 2021'
- Selecting 'View Details' on the relevant opportunity
- Clicking the 'Express Interest' tab
- Following the on-screen instructions
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain '@intend.co.uk' to your Safe Senders list.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £215,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 September 2021
End date
14 September 2024
This contract is subject to renewal
Yes
Description of renewals
Up to 12 months from expiry.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Lot 8 - New Milton and surrounding area of Hampshire
Lot No
8
two.2.2) Additional CPV code(s)
- 60000000 - Transport services (excl. Waste transport)
- CB17 - Self-drive
- MA07 - For motor vehicles
- PA01 - Hire
two.2.3) Place of performance
NUTS codes
- UKJ35 - South Hampshire
Main site or place of performance
In the Fordingbridge, New Milton, Ringwood and Totton area of Hampshire.
two.2.4) Description of the procurement
Hire of vehicles on a self-drive basis, including delivery and collection in the Fordingbridge, New Milton, Ringwood and Totton area of Hampshire.
To apply, please register at https://in-tendhost.co.uk/hampshire/
We recommend that you refer to the e-tendering guidance for suppliers which can be found by clicking on
'Information for Suppliers' at the top of the In-Tend home page.
If your organisation is not registered on the Hampshire In-tend portal, please go to the website stated above and
click on the 'Register' tab - registration is free.
Logging into In-Tend (once registered)
- To view this opportunity please click on 'Tenders' then 'Current' and then scroll down to the project - Framework for the hire of vehicles (self-drive) 2021'
- Selecting 'View Details' on the relevant opportunity
- Clicking the 'Express Interest' tab
- Following the on-screen instructions
Receiving Notification Emails
To ensure you receive email alerts and notifications from our system, please add the email domain '@intend.co.uk' to your Safe Senders list.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £215,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
15 September 2021
End date
14 September 2024
This contract is subject to renewal
Yes
Description of renewals
Up to 12 months from expiry.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 - 62 of Directive 2014/24/EC and Regulation 57 of the Public Contracts Regulations 2015. Organisations are advised it is a condition of this contract that all managers and operatives (including subcontractors) are suitably competent to execute all trades and operations encompassed by these Contracts in full compliance with UK legislation.
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
Information and formalities necessary for evaluating if the requirements are met:
In accordance with Articles 57 - 62 of Directive 2014/24/EC and Regulation 58 of the Public Contracts Regulations 2015, and set out in the Tender documentation.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 081-210063
four.2.2) Time limit for receipt of tenders or requests to participate
Date
20 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
20 August 2021
Local time
2:00pm
Place
Via In-tend
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
This Framework is open to Hampshire County Council's internal departments and Staff, Hampshire Isle of Wight Fire and Rescue Service, Hampshire Constabulary, Office for the Police and Crime Commissioner for Hampshire, Hampshire based Schools, Colleges and Universities. This shall also include Hampshire based Academies, charities and voluntary organisations who work with the Council. The total Framework value set out in Section II.1.5 of this notice includes all potential spend for the named organisations mentioned above.
six.4) Procedures for review
six.4.1) Review body
High Court of England and Wales
London
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
The Contracting Authority will incorporate a minimum ten (10) calendar days standstill period at the point that information on the conclusion of the Contract is communicated to all tenderers. This period allows any unsuccessful tenderer(s) to seek further debriefing information from the Contracting Authority before the conclusion of the Contract. Such additional information should be requested from the address at I.1 of this notice. If an appeal regarding the conclusion of the Contract has not been successfully resolved, then the Public Contracts Regulations 2015 (SI 2015/102) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be started within thirty (30) days beginning with the date when the aggrieved party first knew or ought to have known that grounds for starting such proceedings had arisen. The Court may extend the time-limit for starting proceedings where the Court considers that there is good reason for doing so, but not so as to permit proceedings to be started more than three (3) months after that date. Where the Contract has not been concluded, the Court may set aside the decision to award the Contract or order the Contracting Authority to amend any document and may award damages. If the Contract has been concluded, the Court may only award damages, or where the award procedures have not been followed correctly, declare the Contract to be ineffective.