Scope
Reference
CA18/05594
Description
Following Pre Market Engagement that took place in 2024, the Buyer is seeking a Supplier to provide a third-party digital resource contract is required to provide resources for the ongoing development and maintenance of the organisation's bespoke enterprise mining information systems and main data platform (Inferis) as well as supporting the wider digital needs of the organisation and development and implementation of emerging technologies.
Total value (estimated)
- £19,500,000 excluding VAT
- £23,400,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 February 2026 to 31 January 2031
- Possible extension to 31 January 2034
- 8 years
Description of possible extension:
The proposed contract term is an initial period of 5 years with an option to extend for up to an additional 3 years (2+1) giving a maximum contract length of 8 years. The extensions will allow the organisation to review any changes in the market, review contract performance to date and assess if the contract still offers best value for money including where possible benchmarking costs.
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UK - United Kingdom
Submission
Publication date of tender notice (estimated)
6 May 2025
Submission type
Requests to participate
Deadline for requests to participate
31 May 2025, 4:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
1 December 2025
Award criteria
| Name | Type | Weighting |
|---|---|---|
| Technical Capability | Quality | 80% |
| Social Value | Quality | 10% |
| Sustainability | Quality | 5% |
| Fraud | Quality | 5% |
Other information
Payment terms
Invoices are to be presented monthly in arrears by the Supplier and submitted to the Buyer within 5 working days of month end for review, verification and payment.
In support of the invoicing process, a Chargeable Work Record will be completed on a monthly basis at the end of each calendar month detailing the total time booked against each work package or resource drawdown. In addition Supplier staff will book time in the Buyer time recording system against each activity performed.
The Chargeable Work Record will be submitted to the Buyer's Project Sponsor at the end of the month for review and approval. The Chargeable Work Record will be used as evidence of work completed for submitting invoices to the Buyer.
The rates for the above will be in line with the agreed Schedule of Rates and will be verified against these each month.
Procedure
Procedure type
Competitive flexible procedure
Competitive flexible procedure description
Stage 1: Conditions of Participation plus 4 scored technical quality questions with written response.
Stage 2: 4 scored technical quality questions with written response. Social value, sustainability and fraud questions with written response. Price evaluation using Price per Quality Point.
Stage 3: Face to face presentation response to a case study work package scenario.
Documents
Associated tender documents
InBye Registration Information.docx
Instructions on how to register on our e-tendering portal.
Appendix G Structure and Architecture.pptx
Structure and Architecture
Documents to be provided after the tender notice
Contracting authority
Mining Remediation Authority
- Public Procurement Organisation Number: PRPD-5825-QDVY
200 Lichfield Lane
Nottinghamshire
NG18 4RG
United Kingdom
Email: digitalprocurement@coal.gov.uk
Website: https://www2.groundstability.com/
Region: UKF15 - North Nottinghamshire
Organisation type: Public authority - central government