Section one: Contracting authority
one.1) Name and addresses
Staffordshire County Council
Staffordshire Place 2, Tipping Street
Stafford
ST16 2DH
Contact
Sharon Bowers
sharon.bowers@staffordshire.gov.uk
Telephone
+44 1785277493
Country
United Kingdom
NUTS code
UKG2 - Shropshire and Staffordshire
Internet address(es)
Main address
http://www.staffordshire.gov.uk
Buyer's address
https://supplierlive.proactisP2P.com/default.aspx
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://supplierlive.proactisP2P.com/default.aspx
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://supplierlive.proactisP2P.com/default.aspx
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
IA2127 Road Sweeping Services
Reference number
DN1226
two.1.2) Main CPV code
- 90610000 - Street-cleaning and sweeping services
two.1.3) Type of contract
Services
two.1.4) Short description
The Council invites Suppliers to tender for the contract of Road Sweeping Services on behalf of South Staffordshire District Council.
two.1.5) Estimated total value
Value excluding VAT: £400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 34144430 - Road-sweeping vehicles
- 90610000 - Street-cleaning and sweeping services
two.2.3) Place of performance
NUTS codes
- UKG2 - Shropshire and Staffordshire
two.2.4) Description of the procurement
South Staffordshire District Council (SSDC or The Council) is proposing to enter into a contract with a Contractor for the Highway Sweeping of Roads within South Staffordshire. This is to ensure that the visual amenity and road safety of the District highways are maintained as required by the Environmental Protection Act, 1990.
This contract will be based on a 3-year contract period with the option by the Council to extend this contract period by up to a further 2 years if the Council is satisfied with the performance and services provided by the appointed Contractor.
The contract will be based on hours sweeping per day carried out by the Contractor in accordance with the Software set out below and referenced in the Tender Documents within the District of South Staffordshire rather than a fixed schedule of work. Sweeping will be carried out based on a rolling Schedule of work.
Please refer to Specification for all information
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 40
Price - Weighting: 60
two.2.6) Estimated value
Value excluding VAT: £400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
4 October 2021
End date
30 October 2026
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
This is an electronic tender.
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
In the Procurement Documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
23 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
23 August 2021
Local time
12:05pm
Place
SCC Offices
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
This is an electronic tender. All submissions must be made via the formal Contracting Authority electronic
tendering platform.
All requests for information to be sent through the electronic tendering portal and message facility on the
Proactis electronic tendering system.
How to register - follow the link to Proactis electronic tendering:
— https://supplierlive.proactisp2p.com/Account/Login
If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the
Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please
immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk
This procurement is for a Framework Agreement between the appointed providers(s) and the Contracting
Authority, to supply predominately services on an ad-hoc call-off basis, as and when required.
The Contracting Authority or its public sector partners/Customers makes no guarantee as to the volume of
business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide.
There is no commitment at the time of tendering from any parties outside of the Contracting Authority and this
should be taken into consideration when bidding.
All framework management, post-tender, will be in accordance with the Public Contracts Regulations 2015. The
call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for
further details.
The Contracting Authority also reserves the right to operate a public tender or quotations outside of the
framework where so required.
As part of the Governments National Procurement Strategy, collaborative working and supporting other
Authorities now forms part of the Contracting Authority's procurement remit. This agreement may be made
available to other Contracting Authorities including without limitation Councils and Public Bodies within
Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These
will include Health and NHS Bodies, Local Authorities, Contracting Authorities, any other Government
Department of,Defence, Police and Emergency Services, Metropolitan / District Councils, Utilities, Educational
establishments, and Utilities, including the Contracting Authorities named in this notice. These organisations wil
be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate.
six.4) Procedures for review
six.4.1) Review body
Staffordshire County Council
Staffordshire Place 2, Tipping Street
Stafford
ST16 2DH
sharon.bowers@staffordshire.gov.uk
Telephone
+44 1785277493
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
As Above
Stafford
Country
United Kingdom
six.4.4) Service from which information about the review procedure may be obtained
As above
stafford
Country
United Kingdom