Scope
Reference
04/25/001
Description
The Council invites response to this Invitation to Tender (ITT) from suitably qualified suppliers ("Suppliers") for the provision of cleaning services to the Councils 7 public conveniences.
Key objective of the Tender is to appoint a competent supplier to provide high quality cleaning services to the Councils public convenience with provide a positive image of the area, both for local service users as well as visitors and tourists.
The current contract commenced in 2020.
The Tender is for the delivery of the Public Toilet cleaning contract for the seven facilities operated by Council:
Wherrytown (including fountain)
Alexandra Playpark
South Pier
TIC Toilets
Penalverne
Princess May
Newlyn
Full details around the Tender can be found in the accompanying documentation.
Total value (estimated)
- £708,000 excluding VAT
- £849,600 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 October 2025 to 30 September 2027
- Possible extension to 30 September 2030
- 5 years
Description of possible extension:
The Contract period is for an initial two-year period with the option of three further annual extensions for a total tender period of five years.
Options
The right to additional purchases while the contract is valid.
Option to increase or decrease scope of the contract.
Main procurement category
Services
CPV classifications
- 90910000 - Cleaning services
Contract locations
- UKK3 - Cornwall and Isles of Scilly
Participation
Legal and financial capacity conditions of participation
Refer to accompanying documentation.
Technical ability conditions of participation
Refer to accompanying documentation.
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Tender submission deadline
28 May 2025, 12:00pm
Submission address and any special instructions
Tenders to be returned to:
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
24 June 2025
Award criteria
| Name | Description | Type | Weighting |
|---|---|---|---|
| Quality | Please refer to accompanying documentation |
Quality | 60% |
| Price | Please refer to accompanying documentation |
Cost | 40% |
Other information
Payment terms
Please refer to accompanying documentation
Description of risks to contract performance
Please refer to accompanying documentation
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Documents
Associated tender documents
Tender Instructions_(Part A)_vFinal_16.04.2025.pdf
Tender Instructions_(Part A)_vFinal_16.04.2025
Tender Response document (Part B) _v0.2_07.04.2025.docx
Tender Response document (Part B) _v0.2_07.04.2025
Schedule 1 - Premise details vFINAL_11.04.2025.xlsx
Schedule 1 - Premise details vFINAL_11.04.2025
Schedule 2 - Cleaning Frequency_vFINAL_11..04.2025.xlsx
Schedule 2 - Cleaning Frequency_vFINAL_11..04.2025
Schedule 3 - Pricing_vFINAL_11.04.2025.xlsx
Schedule 3 - Pricing_vFINAL_11.04.2025
Schedule 4 - Specification_vFINAL_11.04.2025.docx
Schedule 4 - Specification_vFINAL_11.04.2025
Appendix 1- PTC TCs Services vIssued.doc
Appendix 1- PTC TCs Services vIssued
Clarification Log_v0.1.xlsx
Clarification Log_v0.1
Clarifications will be published against the Contract Notice on Find a Tender
If interested in tendering for this project please ensure you add a "watch this notice" for alerts as from time to time additional information or clarifications may be published related to this tender.
It will be the responsibility of Bidders to ensure they are aware of all published clarifications and ensure that their bid has taken these into account.
Contracting authority
Penzance Town Council
- Public Procurement Organisation Number: PYNG-4641-RJNQ
Penlee Centre
Penzance
TR18 4HE
United Kingdom
Contact name: Ben Brosgall
Telephone: +441736363405
Email: INFO@penzance-tc.gov.uk
Website: https://www.penzance-tc.gov.uk/
Region: UKK30 - Cornwall and Isles of Scilly
Organisation type: Public authority - sub-central government