Section one: Contracting authority
one.1) Name and addresses
Ayrshire College
Main Campus, Hill Street
Kilmarnock
KA1 3HY
Contact
Kathleen Harper
kathleen.harper@ayrshire.ac.uk
Telephone
+44 1563523501
Fax
+44 1563538182
Country
United Kingdom
NUTS code
UKM93 - East Ayrshire and North Ayrshire mainland
National registration number
SC021177
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00456
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Delivery of Fresh Foods to Ayrshire College
Reference number
2021-PS-12
two.1.2) Main CPV code
- 15000000 - Food, beverages, tobacco and related products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The College is seeking contractor/contractors to supply a range of ambient, fresh, chilled and frozen foodstuffs to the Catering and Hospitality departments of Ayrshire College at its Ayr, Kilmarnock, Kilwinning campuses.
There will be 4 lots: Lot 1 Meat, Meat Products and Poultry; Lot 2 Fresh Fruit & Vegetables; Lot 3 Bakery Goods and Lot 4 Dairy Products.
Tenderers can bid for one or more lots.
There will be up to 3 contractors per lot. The contractors will be ranked with orders placed with the top-ranked contractor unless they are unable to deliver the goods within the required timescales. The order will then go to the second ranked supplier to fulfil and so forth.
two.1.5) Estimated total value
Value excluding VAT: £200,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Supply and Delivery of Fruit and Vegetables
Lot No
2
two.2.2) Additional CPV code(s)
- 15300000 - Fruit, vegetables and related products
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
Ayrshire College campuses at Ayr, Kilmarnock and Kilwinning.
two.2.4) Description of the procurement
Lot 2 is for fruit and vegetables and related products for the College's catering and hospitality departments at the College's Ayr, Kilmarnock and Kilwinning campuses.
There will be up to 3 contractors per lot. The contractors will be ranked with orders placed with the top-ranked contractor unless they are unable to deliver the goods within the required timescales. The order will then go to the second ranked supplier to fulfil and so forth.
Tenderers can bid for one or more lots.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Management of the Contract / Weighting: 10
Quality criterion - Name: Product Specific / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The contract is for 2 years with the options to extend for 2 further one-year periods.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Tenderers are asked to price a core range of products per lot and also to include details of their relevant remaining product range and discount.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply and Delivery of Bakery Goods
Lot No
3
two.2.2) Additional CPV code(s)
- 15612500 - Bakery products
- 15811200 - Rolls
- 15813000 - Morning goods
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
Ayrshire College campuses at Ayr, Kilmarnock and Kilwinning.
two.2.4) Description of the procurement
Lot 3 is for the supply and delivery of bakery products such as rolls and other morning goods to The College's Ayr, Kilmarnock and Kilwinning campuses.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Management of the Contract / Weighting: 10
Quality criterion - Name: Product Specific / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The contract is for 2 years with the option to extend for a further 2 one-year periods.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Tenderers are asked to price a core range of products per lot and also to include details of their relevant remaining product range and discount.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply and Delivery of Meat, Meat Products and Poultry
Lot No
1
two.2.2) Additional CPV code(s)
- 15110000 - Meat
- 15130000 - Meat products
- 15131100 - Sausage-meat products
- 15131220 - Bacon
- 15112100 - Fresh poultry
- 15131500 - Poultry products
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
Ayrshire College campuses at Ayr, Kilmarnock and Kilwinning
two.2.4) Description of the procurement
Lot 1 is for the supply and delivery of catering and hospitality meat, meat products and poultry to Ayrshire College's campuses at Ayr, Kilmarnock and Kilwinning.
There will be up to 3 contractors per lot and the contractors will be ranked with orders placed with the top-ranked contractor unless they are unable to deliver the goods within the required timescales. The order will then go to the second ranked supplier to fulfil and so forth.
Tenderers can bid for one or more lots.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Management of Contract / Weighting: 10
Quality criterion - Name: Product Specific / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The contract is for 2 years with the option to extend for a further 2 one-year periods.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Tenderers are asked to price a core range of products per lot and also to include details of their relevant remaining product range and discount.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Supply and Delivery of Diary Products
Lot No
4
two.2.2) Additional CPV code(s)
- 15500000 - Dairy products
- 15550000 - Assorted dairy products
- 15511000 - Milk
two.2.3) Place of performance
NUTS codes
- UKM93 - East Ayrshire and North Ayrshire mainland
Main site or place of performance
Ayrshire College campuses at Ayr, Kilmarnock and Kilwinning.
two.2.4) Description of the procurement
Lot 4 is for the supply and delivery of milk and other associated diary products to the College's campuses at Ayr, Kilmarnock and Kilwinning.
There will be up to 3 contractors per lot. The contractors will be ranked with orders placed with the top-ranked contractor unless they are unable to deliver the goods within the required timescales. The order will then go to the second ranked supplier to fulfil and so forth.
Tenderers may bid for one or more lots.
two.2.5) Award criteria
Quality criterion - Name: Service Delivery / Weighting: 20
Quality criterion - Name: Management of the Contract / Weighting: 10
Quality criterion - Name: Product Specific / Weighting: 30
Price - Weighting: 40
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
24
This contract is subject to renewal
Yes
Description of renewals
The contract is for 2 years with the option to extend for a further 2 one-year periods.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
Tenderers are asked to price a core range of products per lot and also to include details of their relevant remaining product range and discount.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 12
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-009465
four.2.2) Time limit for receipt of tenders or requests to participate
Date
9 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 90 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
9 August 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=660501.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:660501)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=660501
six.4) Procedures for review
six.4.1) Review body
Kilmarnock Sheriff Court and Justice of the Peace Court
St Marnock Street
Kilmarnock
KA1 1ED
Country
United Kingdom