Scope
Reference
P2503-1
Description
The ECITB wishes to appoint a provider to fulfil its requirement for the services of a Project Management Consultant for the ECITB's general ledger (GL) refresh project this summer. The initial contract term will be for 12 months, with an optional extension of 12 months.
We envisage the initial programme to only last for 6-8 weeks due to its low complexity, commencing implementation ideally in June 2025. The deadline for go live with our new GL software, including full implementation and testing phases is August/September 2025.
Full details can be found within the Specification.
**If you are interested in bidding on this opportunity, please register your interest via email at procurement@ecitb.org.uk after download of the documents from Find a Tender Service (FTS).**
About the ECITB
The Engineering Construction Industry Training Board (ECITB) is the employer-led skills, standards and qualifications body for the development of the engineering construction workforce of Great Britain. An arms-length body of the UK Government, the ECITB reports to the Department for Education. Our vision is a trailblazing Engineering Construction Industry where critical infrastructure, energy security and net zero ambitions are achieved.
The ECITB works with employers and training providers to attract, develop and qualify the engineering construction workforce in a wide range of craft, technical and professional disciplines. We invest about £28 million each year to support skills development within the industry.
Total value (estimated)
- £30,000 excluding VAT
- £36,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 2 June 2025 to 1 June 2026
- Possible extension to 1 June 2027
- 2 years
Description of possible extension:
The contract of one year with extensions provides the ECITB with the option for additional support under the agreed terms during the first 1-2 years of the software's use.
At the ECITB's discretion, we may request additional, related services during both the initial term and any optional extension, such as:
1. Implementation of additional bolt-on modules
2. Development of system reporting requirements
3. Additional system and reporting needs in line with business changes, efficiencies and improvement or wider regulation or directives
For the optional extension, rates should be pre-agreed with the ECITB including the scope of services.
Options
The right to additional purchases while the contract is valid.
The contract of one year with extensions provides the ECITB with the option for additional support under the agreed terms during the first 1-2 years of the software's use.
At the ECITB's discretion, we may request additional, related services during both the initial term and any optional extension, such as:
1. Implementation of additional bolt-on modules
2. Development of system reporting requirements
3. Additional system and reporting needs in line with business changes, efficiencies and improvement or wider regulation or directives
For the optional extension, rates should be pre-agreed with the ECITB including the scope of services.
Main procurement category
Services
CPV classifications
- 66170000 - Financial consultancy, financial transaction processing and clearing-house services
Contract locations
- UKC - North East (England)
- UKD - North West (England)
- UKE - Yorkshire and the Humber
- UKF - East Midlands (England)
- UKG - West Midlands (England)
- UKH - East of England
- UKI - London
- UKJ - South East (England)
- UKK - South West (England)
Participation
This procurement is reserved for
- UK suppliers
- Small and medium-sized enterprises (SMEs) and voluntary, community and social enterprises (VCSEs)
Particular suitability
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
5 May 2025, 5:00pm
Tender submission deadline
12 May 2025, 5:00pm
Submission address and any special instructions
Tenders should be submitted via the following email address please:
Tenders may be submitted electronically
Yes
Award criteria
The aim of the ITT process is to identify the Most Advantageous Tender that attracts the highest, weighted score.
This will include criteria in the following categories:
Information Only
Mandatory pass/fail criteria
Scored Criteria
For the Scored Criteria, evaluation weightings will be applied as follows:
75% Quality / Technical
25% Pricing
Full details of the award and evaluation criteria are within the ITT.
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
P2503-1 PA23 ITT GL Consultant PM V1.1.docx
Invitation to Tender (ITT) - For your review and response
20241212 ECITB Service Provision Agreement P2503-1 PM Consultant v1.1.docx
Contract: Service Provision Agreement
Appendix A - Schedule of Prices P2503-1 V1.1.xlsx
Appendix A: Schedule of Prices - For completion please
ECITB Specification - P2503-1 GL Refresh Project Manager V1.1.docx
ECITB Specification P2503-1
Contracting authority
ENGINEERING CONSTRUCTION INDUSTRY TRAINING BOARD
- Charity Commission (England and Wales): 264506
- Public Procurement Organisation Number: PPPJ-1399-NBBQ
Office F15, Kings House Business Center, Home Park Business Estate, Station Road
Kings Langley
WD4 8LZ
United Kingdom
Email: procurement@ecitb.org.uk
Website: https://www.ecitb.org.uk/
Region: UKH23 - Hertfordshire
Organisation type: Public authority - sub-central government