- Scope of the procurement
- Lot 1 - Supplementary Maintenance and Repair to Grounds Maintenance Machinery
- Lot 2. Grounds Maintenance Mower Parts
- Lot 3 - Batteries for Grounds Maintenance Equipment
- Lot 4 - Tyres and Tubes for Grounds Maintenance Equipment
- Lot 5 - Hydraulic Pipes & Connections to Grounds Maintenance Equipment
Section one: Contracting authority
one.1) Name and addresses
Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
Southend on Sea
SS2 6ER
Contact
Ms Liz Green
procurementops@southend.gov.uk
Country
United Kingdom
NUTS code
UKH3 - Essex
National registration number
N/A
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.contractsfinder.service.gov.uk/Notice/ad4ba4d1-6e3c-4958-9c8a-82f1ab40fe05
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.contractsfinder.service.gov.uk/Notice/ad4ba4d1-6e3c-4958-9c8a-82f1ab40fe05
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision to Supply Spare Parts and a Maintenance and Repair Service for Grounds Maintenance Machinery
Reference number
DN547696
two.1.2) Main CPV code
- 16800000 - Parts of agricultural and forestry machinery
two.1.3) Type of contract
Supplies
two.1.4) Short description
Southend on Sea Borough Council ('the Council') is seeking to engage suppliers of grounds maintenance equipment spare parts to supply the Council's workshops based at several sites within the Borough. The Council is also seeking to engage experienced and appropriately qualified companies who can provide a repair and maintenance service to grounds maintenance machinery, particularly larger plant and tractors. The length of the contract is 3 years with an option to extend for a further 2 years.
The opportunity is being split into Lots to reflect each element of the requirements. A Framework Agreement will be set up for each Lot, with up to five companies:
Lot 1 Repair and Servicing of Machinery
Lot 2 Mower Parts
Lot 3 Batteries
Lot 4 Tyres and Tubes
Lot 5 Hydraulic Pipes & Connections
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Lot 1 - Supplementary Maintenance and Repair to Grounds Maintenance Machinery
Lot No
1
two.2.2) Additional CPV code(s)
- 50530000 - Repair and maintenance services of machinery
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 1 – Maintenance and Repair of Grounds Maintenance Equipment within the Borough of Southend on Sea to provide supplementary repairs and maintenance support to the exiting in-house workshop particularly repairs to larger plant and tractors. The successful tenderers will have the capacity and expertise to offer a quality customer service with sufficient tools, equipment and resources and have proven experience in the field of grounds maintenance machinery repair and maintenance.
This will be a Framework Agreement with up to five Companies on this Lot.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £50,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial contract is for 3 years with an option to extend for a further 24 months. Prior to the final contract end date (18/09/26) we will publish a new tender for the requirement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
For more information and to respond to this opportunity please go to https://procontract.due-north.com; id no. DN547696
two.2) Description
two.2.1) Title
Grounds Maintenance Mower Parts
Lot No
2
two.2.2) Additional CPV code(s)
- 16810000 - Parts of agricultural machinery
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 2 – Mower Parts for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment.
This will be a Framework Agreement with up to five Companies on this Lot.
The indicative spend for this lot is £100,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £500,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial contract is for 3 years with an option to extend for a further 24 months. Prior to the final contract end date (18/09/26) we will publish a new tender for the requirement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
For more information and to respond to this opportunity please go to https://procontract.due-north.com; id no. DN547696
two.2) Description
two.2.1) Title
Lot 3 - Batteries for Grounds Maintenance Equipment
Lot No
3
two.2.2) Additional CPV code(s)
- 31440000 - Batteries
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 3 – Batteries for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment.
This will be a Framework Agreement with up to five Companies on this Lot.
The indicative spend for this lot is £2,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £10,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial contract is for 3 years with an option to extend for a further 24 months. Prior to the final contract end date (18/09/26) we will publish a new tender for the requirement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
For more information and to respond to this opportunity please go to https://procontract.due-north.com; id no. DN547696
two.2) Description
two.2.1) Title
Lot 4 - Tyres and Tubes for Grounds Maintenance Equipment
Lot No
4
two.2.2) Additional CPV code(s)
- 34350000 - Tyres for heavy/light-duty vehicles
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 4 – Tyres and Tubes for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment.
This will be a Framework Agreement with up to five Companies on this Lot.
The indicative spend for this lot is £3,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial contract is for 3 years with an option to extend for a further 24 months. Prior to the final contract end date (18/09/26) we will publish a new tender for the requirement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
For more information and to respond to this opportunity please go to https://procontract.due-north.com; id no. DN547696
two.2) Description
two.2.1) Title
Lot 5 - Hydraulic Pipes & Connections to Grounds Maintenance Equipment
Lot No
5
two.2.2) Additional CPV code(s)
- 42124000 - Parts of pumps, compressors, engines or motors
- 42141000 - Plain gears, gearing and driving elements
- 42410000 - Lifting and handling equipment
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 5 – Hydraulic Pipes and Connections for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment.
This will be a Framework Agreement with up to five Companies on this Lot.
The indicative spend for this lot is £5,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £25,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
60
This contract is subject to renewal
Yes
Description of renewals
The initial contract is for 3 years with an option to extend for a further 24 months. Prior to the final contract end date (18/09/26) we will publish a new tender for the requirement.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
For more information and to respond to this opportunity please go to https://procontract.due-north.com; id no. DN547696
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
10 August 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review services
London
Country
United Kingdom