- Scope of the procurement
- Lot 1 - Supplementary Maintenance and Repair to Grounds Maintenance Machinery
- Lot 2. Grounds Maintenance Mower Parts
- Lot 3 - Batteries for Grounds Maintenance Equipment
- Lot 4 - Tyres and Tubes for Grounds Maintenance Equipment
- Lot 5 - Hydraulic Pipes & Connections to Grounds Maintenance Equipment
Section one: Contracting authority
one.1) Name and addresses
Southend-on-Sea Borough Council
Civic Centre, Victoria Avenue
Southend on Sea
SS2 6ER
Contact
Ms Liz Green
Telephone
+44 1702215459
Country
United Kingdom
NUTS code
UKH3 - Essex
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
SBC - Provision to Supply Spare Parts and a Maintenance and Repair Service for Grounds Maintenance Machinery
Reference number
DN547696
two.1.2) Main CPV code
- 16800000 - Parts of agricultural and forestry machinery
two.1.3) Type of contract
Supplies
two.1.4) Short description
Southend on Sea Borough Council ('the Council') is seeking to engage suppliers of grounds maintenance equipment spare parts to supply the Council's workshops based at several sites within the Borough. The Council is also seeking to engage experienced and appropriately qualified companies who can provide a repair and maintenance service to grounds maintenance machinery, particularly larger plant and tractors. The length of the contract is 3 years with an option to extend for a further 2 years.
The opportunity is being split into Lots to reflect each element of the requirements. A Framework Agreement will be set up for each Lot, with up to five companies:
Lot 1 Repair and Servicing of Machinery
Lot 2 Mower Parts
Lot 3 Batteries
Lot 4 Tyres and Tubes
Lot 5 Hydraulic Pipes & Connections
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Lowest offer: £600,000 / Highest offer: £650,000 taken into consideration
two.2) Description
two.2.1) Title
Lot 1 - Supplementary Maintenance and Repair to Grounds Maintenance Machinery
Lot No
1
two.2.2) Additional CPV code(s)
- 50530000 - Repair and maintenance services of machinery
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 1 – Maintenance and Repair of Grounds Maintenance Equipment within the Borough of Southend on Sea to provide supplementary repairs and maintenance support to the exiting in-house workshop particularly repairs to larger plant and tractors. The successful tenderers will have the capacity and expertise to offer a quality customer service with sufficient tools, equipment and resources and have proven experience in the field of grounds maintenance machinery repair and maintenance.
This will be a Framework Agreement with up to five Companies on this Lot.
two.2.5) Award criteria
Quality criterion - Name: Quality Evaluation / Weighting: 30
Price - Weighting: 70
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Grounds Maintenance Mower Parts
Lot No
2
two.2.2) Additional CPV code(s)
- 16810000 - Parts of agricultural machinery
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 2 – Mower Parts for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment.
This will be a Framework Agreement with up to five Companies on this Lot.
The indicative spend for this lot is £100,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement.
two.2.5) Award criteria
Quality criterion - Name: Quality Evaluation / Weighting: 30%
Price - Weighting: 70%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Batteries for Grounds Maintenance Equipment
Lot No
3
two.2.2) Additional CPV code(s)
- 31440000 - Batteries
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 3 – Batteries for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment. This will be a Framework Agreement with up to five Companies on this Lot.
The indicative spend for this lot is £2,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement.
two.2.5) Award criteria
Quality criterion - Name: Quality Evaluation / Weighting: 30%
Price - Weighting: 70%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Tyres and Tubes for Grounds Maintenance Equipment
Lot No
4
two.2.2) Additional CPV code(s)
- 34350000 - Tyres for heavy/light-duty vehicles
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 4 – Tyres and Tubes for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment.
This will be a Framework Agreement with up to five Companies on this Lot.
The indicative spend for this lot is £3,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement.
two.2.5) Award criteria
Quality criterion - Name: Quality Evaluation / Weighting: 30%
Price - Weighting: 70%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 5 - Hydraulic Pipes & Connections to Grounds Maintenance Equipment
Lot No
5
two.2.2) Additional CPV code(s)
- 42124000 - Parts of pumps, compressors, engines or motors
- 42141000 - Plain gears, gearing and driving elements
- 42410000 - Lifting and handling equipment
two.2.3) Place of performance
NUTS codes
- UKH31 - Southend-on-Sea
two.2.4) Description of the procurement
Lot 5 – Hydraulic Pipes and Connections for supply to Southend Borough Council's exiting in-house Parks workshop within Priory Park to enable in-house repairs to Grounds Maintenance Equipment.
This will be a Framework Agreement with up to five Companies on this Lot.
The indicative spend for this lot is £5,000 per annum but it should be noted that the Council cannot guarantee a minimum volume of orders or any orders or cannot guarantee a minimum level of business under this Framework Agreement.
two.2.5) Award criteria
Quality criterion - Name: Quality Evaluation / Weighting: 30%
Price - Weighting: 70%
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-015848
Section five. Award of contract
Contract No
DN547696
Lot No
1
Title
Supplementary Maintenance and Repair to Grounds Maintenance Machinery
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 September 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Ernest Doe & Sons Ltd
Maldon
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
No
five.2.3) Name and address of the contractor
Plantexpand Ltd
Wickford
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Tuckwells
Colchester
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £50,000
Lowest offer: £40,000 / Highest offer: £50,000 taken into consideration
Section five. Award of contract
Contract No
DN547696
Lot No
2
Title
Grounds Maintenance Mower Parts
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 September 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Ernest Doe & Sons Ltd
Maldon
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
No
five.2.3) Name and address of the contractor
Plantexpand Ltd
Wckford
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Tuckwells
Colchester
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
No
five.2.3) Name and address of the contractor
Spaldings UK Ltd
Lincoln
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £500,000
Lowest offer: £450,000 / Highest offer: £500,000 taken into consideration
Section five. Award of contract
Contract No
DN547696
Lot No
3
Title
Batteries for Grounds Maintenance Equipment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 September 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Ernest Doe and Sons Ltd
Maldon
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
No
five.2.3) Name and address of the contractor
Plantexpand Ltd
Wickford
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Spaldings
Lincoln
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Tuckwells
Colchester
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £10,000
Lowest offer: £9,500 / Highest offer: £10,000 taken into consideration
Section five. Award of contract
Contract No
DN547696
Lot No
4
Title
Tyres and Tubes for Grounds Maintenance Equipment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 September 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Ernest Doe & Sons Ltd
Maldon
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
No
five.2.3) Name and address of the contractor
Plantexpand Ltd
Wickford
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Spaldings
Lincoln
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Tuckwells
Colchester
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
No
five.2.3) Name and address of the contractor
Redstone Tyres
Arundel
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £15,000
Lowest offer: £12,000 / Highest offer: £15,000 taken into consideration
Section five. Award of contract
Contract No
DN547696
Lot No
5
Title
Hydraulic Pipes & Connections to Grounds Maintenance Equipment
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
30 September 2021
five.2.2) Information about tenders
Number of tenders received: 3
Number of tenders received from SMEs: 1
Number of tenders received from tenderers from other EU Member States: 0
Number of tenders received from tenderers from non-EU Member States: 0
Number of tenders received by electronic means: 3
The contract has been awarded to a group of economic operators: Yes
five.2.3) Name and address of the contractor
Ernest Doe & Sons Ltd
Wickford
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
No
five.2.3) Name and address of the contractor
Plantexpand Ltd
Wickford
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
Yes
five.2.3) Name and address of the contractor
Tuckwells
Colchester
Country
United Kingdom
NUTS code
- UKH3 - Essex
The contractor is an SME
No
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £25,000
Lowest offer: £22,000 / Highest offer: £25,000 taken into consideration
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
Public Procurement Review Services
London
Country
United Kingdom