Section one: Contracting authority
one.1) Name and addresses
NHS Lanarkshire
Board Headquarters, Kirkfield Cottage, Fallside Road
Bothwell
G71 8BB
Contact
Mary Frame
mary.frame@lanarkshire.scot.nhs.uk
Telephone
+44 7812492227
Country
United Kingdom
NUTS code
UKM8 - West Central Scotland
Internet address(es)
Main address
http://www.nhslanarkshire.org.uk
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00297
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.publiccontractsscotland.gov.uk
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Funeral Services
Reference number
NHSL685
two.1.2) Main CPV code
- 98370000 - Funeral and related services
two.1.3) Type of contract
Services
two.1.4) Short description
NHS Lanarkshire wishes to put in place a contract for Funeral Services. The contract will be split into 4 lots:
Lot 1 – Covering North Lanarkshire – pregnancy over 12 weeks, these will be individual cremations/burials and service, ashes will be scattered in the garden of remembrance. This activity will be carried out during office hours.
Lot 2 - Covering South Lanarkshire - pregnancy over 12 weeks, these will be individual cremations/burials and service, ashes will be scattered in the garden of remembrance. This activity will be carried out during office hours.
Lot 3 - Covering Lanarkshire Wide – pregnancy under 24 weeks, this will be carried out as shared service and cremation. This activity will be carried out during office hours.
Lot 4 - Covering Lanarkshire Wide, Transfer of Deceased. - This lot covers the transfer of deceased from any NHS Lanarkshire mortuary site to another based upon capacity. There will also be a requirement to transfer deceased from any of the three acute sites to Queen Elizabeth University Hospital mortuary for hospital Fiscal PM’s. Bidders should note that there will on occasion be a requirement for the transportation of bariatric patients. This activity will be carried out during both office and out of hours
two.1.5) Estimated total value
Value excluding VAT: £174,190
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for maximum number of lots
4
two.2) Description
two.2.1) Title
Lot 2 - Covering South Lanarkshire - pregnancy over 12 weeks
Lot No
2
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM95 - South Lanarkshire
Main site or place of performance
South Lanarkshire
two.2.4) Description of the procurement
Lot 2 - Covering South Lanarkshire - pregnancy over 12 weeks, these will be individual cremations/burials and service, ashes will be scattered in the garden of remembrance. This activity will be carried out during office hours.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £55,887
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract duration will be three (3) years with an opportunity to review and extend the contract for a further one (1) year with an optional one (1) year thereafter, (3+1+1).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 3 - Covering Lanarkshire Wide – pregnancy under 12 weeks
Lot No
3
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM8 - West Central Scotland
Main site or place of performance
Lanarkshire Wide
two.2.4) Description of the procurement
Lot 3 - Covering Lanarkshire Wide – pregnancy under 12 weeks, this will be carried out as shared service and cremation. This activity will be carried out during office hours.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £6,300
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract duration will be three (3) years with an opportunity to review and extend the contract for a further one (1) year with an optional one (1) year thereafter, (3+1+1).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 4 - Covering Lanarkshire Wide, Transfer of Deceased
Lot No
4
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM8 - West Central Scotland
Main site or place of performance
Lanarkshire Wide
two.2.4) Description of the procurement
This lot covers the transfer of deceased from any NHS Lanarkshire mortuary site to another based upon capacity. There will also be a requirement to transfer deceased from any of the three acute sites to Queen Elizabeth University Hospital mortuary for hospital Fiscal PM’s. Bidders should note that there will on occasion be a requirement for the transportation of bariatric patients. This activity will be carried out during both office and out of hours.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £56,115
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract duration will be three (3) years with an opportunity to review and extend the contract for a further one (1) year with an optional one (1) year thereafter, (3+1+1).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Lot 1 - Covering North Lanarkshire – pregnancy over 12 weeks
Lot No
1
two.2.2) Additional CPV code(s)
- 98370000 - Funeral and related services
two.2.3) Place of performance
NUTS codes
- UKM84 - North Lanarkshire
Main site or place of performance
North Lanarkshire
two.2.4) Description of the procurement
Covering North Lanarkshire – pregnancy over 12 weeks, these will be individual cremations/burials and service, ashes will be scattered in the garden of remembrance or given to/collected by parents. This activity will be carried out during office hours.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £55,887
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract duration will be three (3) years with an opportunity to review and extend the contract for a further one (1) year with an optional one (1) year thereafter. (3+1+1).
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
5 July 2023
Local time
5:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
5 July 2023
Local time
5:00pm
Place
Electronic Process
Information about authorised persons and opening procedure
Electronic Process - Carried out by Procurement
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 5 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=731836.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:731836)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=731836
six.4) Procedures for review
six.4.1) Review body
Hamilton Sheriff Court
Sherriff Court House, 4 Beckford Street
Hamilton
ML3 0BT
Country
United Kingdom