- Scope of the procurement
- Lot 1. 01813A Provision of Milk and Dairy Products (Multi-Site)
- Lot 2. 01813B Provision of Milk and Dairy Products (Multi-Site)
- Lot 3. 01813C Provision of Milk and Dairy Products (Multi-Site)
- Lot 4. 01813D Provision of Milk and Dairy Products to HMP &YOI Grampian and HMP Inverness
- Lot 5. 01813E Provision of Milk and Dairy Products to HMP Dumfries
Section one: Contracting authority
one.1) Name and addresses
Scottish Prison Service
Calton House, 5 Redheughs Rigg
Edinburgh
EH12 9HW
Contact
Jenny Cleworth
Jennifer.Cleworth@sps.pnn.gov.uk
Telephone
+44 1313303778
Country
United Kingdom
NUTS code
UKM75 - Edinburgh, City of
Internet address(es)
Main address
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publictendersscotland.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publictendersscotland.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
National or federal Agency/Office
one.5) Main activity
Public order and safety
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
01813 Provision of Milk and Dairy Products to the Scottish Prison Service
Reference number
01813
two.1.2) Main CPV code
- 15550000 - Assorted dairy products
two.1.3) Type of contract
Supplies
two.1.4) Short description
The Scottish Prison Service currently have an ongoing requirement for the provision of milk and dairy products. The Contract Term shall be for an initial period of 3 years with the option to extend by up to an additional 4 years on a 2 year + 2 year basis.
The intention of this Invitation to Tender is to award Contract(s) for the supply and provision of a range of Milk and Dairy products to any SPS Sites which require such Goods. This includes the supply of milk, cheese, yogurt, butter, margarine and cream.
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
01813A Provision of Milk and Dairy Products (Multi-Site)
Lot No
1
two.2.2) Additional CPV code(s)
- 15550000 - Assorted dairy products
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
HMP Barlinnie
HMP Greenock
HMP Low Moss
HMP Shotts
two.2.4) Description of the procurement
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (Scotland) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract has the option to be extended by up to an additional 4 years on a 2 year + 2 year basis.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
01813B Provision of Milk and Dairy Products (Multi-Site)
Lot No
2
two.2.2) Additional CPV code(s)
- 15550000 - Assorted dairy products
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
SPS Headquarters - Calton House
SPS Fauldhouse - Central Stores
HMP Edinburgh
HMP & YOI Polmont
SPS College
two.2.4) Description of the procurement
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (Scotland) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract may be extended by up to an additional 4 years on a 2 year + 2 year basis.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
01813C Provision of Milk and Dairy Products (Multi-Site)
Lot No
3
two.2.2) Additional CPV code(s)
- 15550000 - Assorted dairy products
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
HMP & YOI Cornton Vale
HMP Glenochil
HMP Perth
SPS Open Estate Castle Huntly
two.2.4) Description of the procurement
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (Scotland) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract may be extended by up to an additional 4 years on a 2 year + 2 year basis.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
01813D Provision of Milk and Dairy Products to HMP &YOI Grampian and HMP Inverness
Lot No
4
two.2.2) Additional CPV code(s)
- 15550000 - Assorted dairy products
two.2.3) Place of performance
NUTS codes
- UKM - Scotland
Main site or place of performance
HMP & YOI Grampian
HMP Inverness
two.2.4) Description of the procurement
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (Scotland) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract may be extended by up to an additional 4 years on a 2 year + 2 year basis.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
01813E Provision of Milk and Dairy Products to HMP Dumfries
Lot No
5
two.2.2) Additional CPV code(s)
- 15550000 - Assorted dairy products
two.2.3) Place of performance
NUTS codes
- UKM92 - Dumfries & Galloway
Main site or place of performance
HMP Dumfries
two.2.4) Description of the procurement
The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, an Invitation to Tender (ITT) including the Single Procurement Document (Scotland) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the ITT.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 50
Price - Weighting: 50
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The contract may be extended by up to an additional 4 years on a 2 year + 2 year basis.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
List and brief description of selection criteria
Financial information will be evaluated as Pass or Fail using turnover as a percentage of SPS business, the ratio between assets and liabilities, interest cover, gross margin and operating margin.
- Assessment will reflect SPS’s consideration that there are no adverse financial factors noted and the bidder assessed as a low or acceptable level of commercial risk for SPS – (Pass).
- Where, in the view of the SPS the bidder has insufficient financial or economic resources to undertake a contract of this scale and/or the bidder’s financial position is likely to put the contract at risk should they be awarded the contract, the SPS reserves the right to exclude (Fail) an organisation from the tender stage.
- Failure to provide the requested financial information will result in a Fail.
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2020/S 072-173442
four.2.2) Time limit for receipt of tenders or requests to participate
Date
13 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
13 August 2021
Local time
12:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.3) Additional information
The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 19148. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343
A sub-contract clause has been included in this contract. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2363
Community benefits are included in this requirement. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2361
A summary of the expected community benefits has been provided as follows:
Community benefits requirements have been included in the ITT. A summary of the key areas are as follows:
- Employment of new entrants (e.g. apprenticeships, work placements, other trainees, etc.);
- Engagement of Supported Business, Social Enterprise or Third Sector organisation
- Local economy engagement.
Other Community benefits proposals which will improve the economic, social or environmental wellbeing of the local area where the contract is being delivered.
(SC Ref:659636)
six.4) Procedures for review
six.4.1) Review body
Edinburgh Sherriff Court
Edinburgh
Country
United Kingdom