Section one: Contracting authority
one.1) Name and addresses
High Life Highland
Highland Archive Centre, Bught Road
Inverness
IV3 5SS
hlh.business.support@highlifehighland.com
Telephone
+44 1349781700
Country
United Kingdom
NUTS code
UKM6 - Highlands and Islands
Internet address(es)
Main address
http://www.highlifehighland.com
Buyer's address
https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA23042
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.publiccontractsscotland.gov.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.publiccontractsscotland.gov.uk
one.4) Type of the contracting authority
Other type
Charity
one.5) Main activity
Other activity
Leisure and learning
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Supply and Hosting of a Leisure Management System
Reference number
HLH/FT/04/24
two.1.2) Main CPV code
- 72212100 - Industry specific software development services
two.1.3) Type of contract
Services
two.1.4) Short description
HLH plans to procure an LMS to handle core leisure management functions and introduce new functionality which includes but is not limited to:
Digital highlife card (through App or suchlike) to reduce plastics
Recurring card payments in addition to Direct Debit
LMS to be hosted by supplier (or on HLH Azure infrastructure with remote access enabled for supplier)
App for membership / bookings and push notifications
Retail scanning (currently requires manual input into LMS EPOS)
Integration with finance system (CiA by technologyone)
EPOS integration with Dojo card payment terminals
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 72212100 - Industry specific software development services
two.2.3) Place of performance
NUTS codes
- UKM6 - Highlands and Islands
Main site or place of performance
25 sites across the Highland area of Scotland
two.2.4) Description of the procurement
HLH plans to procure an LMS to handle core leisure management functions and introduce new functionality which includes but is not limited to:
Digital highlife card (through App or suchlike) to reduce plastics
Recurring card payments in addition to Direct Debit
LMS to be hosted by supplier (or on HLH Azure infrastructure with remote access enabled for supplier)
App for membership / bookings and push notifications
Retail scanning (currently requires manual input into LMS EPOS)
Integration with finance system (CiA by technologyone)
EPOS integration with Dojo card payment terminals
Full detail in Specification document provided
two.2.5) Award criteria
Quality criterion - Name: Appropriateness of the solution to the services required and that of its quality standard / Weighting: 70
Quality criterion - Name: The technical and security elements being provided / Weighting: 30
Price - Weighting: 35
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
16 September 2024
End date
31 August 2029
This contract is subject to renewal
Yes
Description of renewals
Extensions periods of 3 x 12 mthly extension permissible
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2017/S 190-389182
four.2.2) Time limit for receipt of tenders or requests to participate
Date
14 June 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
17 June 2024
Local time
10:00am
Place
INVERNESS
Information about authorised persons and opening procedure
Head of Digital and Technology
Business Support Officer
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 5 years
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=766418.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(SC Ref:766418)
Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=766418
six.4) Procedures for review
six.4.1) Review body
Inverness Justice Centre
Longman Road
Inverness
IV1 1JJ
Country
United Kingdom