Section one: Contracting authority
one.1) Name and addresses
North Somerset Council
Town Hall
Weston-super-Mare
BS23 1UJ
Contact
Mrs Nicola Scribens
nicola.scribens@n-somerset.gov.uk
Telephone
+44 7917228423
Country
United Kingdom
Region code
UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
www.supplyingthesouthwest.org.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
www.supplyingthesouthwest.org.uk
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Highways Surface Dressing Framework
Reference number
DN669533
two.1.2) Main CPV code
- 45233210 - Surface work for highways
two.1.3) Type of contract
Works
two.1.4) Short description
The Surface Dressing single provider framework is for the delivery of in year preparatory works, traffic management, surface dressing, and the reinstatement of road markings associated with the delivery of the Authority’s annual surface dressing programme.
Surface Dressing will be carried out as part of a planned programme of work to include multiple site's/ locations across the Authority. A variety of aggregates and binders will be required to meet the individual characteristics of each site in line with design guidance set out in Road Note 39.
The following core duties that the provider will be expected to provide are:
• Delivery of Surface Dressing in accordance with Road Note 39
• Other Surface treatments, Micro Asphalt, Slurry Sealing etc
• Preparation works
• Reinstatement of road markings
• Associated traffic management
Please refer to the tender documentation for the full specification of the requirement
two.1.5) Estimated total value
Value excluding VAT: £4,400,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK12 - Bath and North East Somerset, North Somerset and South Gloucestershire
Main site or place of performance
North Somerset Area
two.2.4) Description of the procurement
The Surface Dressing single provider framework is for the delivery of in year preparatory works, traffic management, surface dressing, and the reinstatement of road markings associated with the delivery of the Authority’s annual surface dressing programme.
Surface Dressing will be carried out as part of a planned programme of work to include multiple site's/ locations across the Authority. A variety of aggregates and binders will be required to meet the individual characteristics of each site in line with design guidance set out in Road Note 39.
3.23 The following core duties that the provider will be expected to provide are:
• Delivery of Surface Dressing in accordance with Road Note 39
• Other Surface treatments, Micro Asphalt, Slurry Sealing etc
• Preparation works
• Reinstatement of road markings
• Associated traffic management
All the above will be inclusive of the provision of labour, supervision, materials (including waste), temporary works, plant, traffic management, tipping, landfill tax and other charges, overhead charges and profit as well as the general liabilities, obligations and risks arising out of the conditions of contract.
The contract will be in place and ready to start service delivery 1st April 2024 to ensure business continuity.
This is a Framework single supplier contract. The procurement process being used will be the Competitive with Negotiation procedure.
Please refer to the tender documentation for a more detailed understanding of the requirement, the process and the evaluation criteria.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £4,400,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
This contract is a Business as Usual requirement and as such will be re procured towards the end of the framework term
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
Objective criteria for choosing the limited number of candidates:
The SQ stage will be used to shortlist our intention to invite the top 5 scoring tenders. Therefore as part of the SQ shortlisting there will be some quality assessment questions as well as the standard SQ document as provided.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
Please refer to the tender documentation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.3) Information about staff responsible for the performance of the contract
Obligation to indicate the names and professional qualifications of the staff assigned to performing the contract
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Competitive procedure with negotiation
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with a single operator
In the case of framework agreements, provide justification for any duration exceeding 4 years:
n/a
four.1.5) Information about negotiation
The contracting authority reserves the right to award the contract on the basis of the initial tenders without conducting negotiations
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-003542
four.2.2) Time limit for receipt of tenders or requests to participate
Date
26 June 2023
Local time
5:00pm
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
7 July 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
North Somerset Council
Town Hall
Weston super Mare
BS23 1UJ
Country
United Kingdom
six.4.3) Review procedure
Precise information on deadline(s) for review procedures
Please refer to the tender documents