Section one: Contracting authority
one.1) Name and addresses
Essex County Council
County Hall, Market Road
Chelmsford
CM1 1QH
Contact
Miss Bethany Gray
wasteservice.procurement@essex.gov.uk
Country
United Kingdom
Region code
UKH - East of England
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://procontract.due-north.com/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://procontract.due-north.com/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
1054 - Container and Access Step Maintenance
Reference number
DN715930
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority currently owns approximately 450 units of Containers (consisting of 15, 30 and 40 yard specifications), as well as approximately 140 units of pedestrian Access Steps located across its 21 RCHWs.
To maintain these items, the Authority is seeking to procure a contract for the maintenance and repair of the above mentioned Container units and Access Step units, as well as Adhoc Maintenance Works.
The requirements of this tender have been divided into two (2) Lots:
- Lot 1: Container Maintenance
- Lot 2: Access Step Maintenance (including Adhoc Maintenance Works)
two.1.5) Estimated total value
Value excluding VAT: £843,333
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
1054 - Lot 1 - Container Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 44613800 - Containers for waste material
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
Essex is a large county with almost 1.5 million residents generating approximately 700,000 tonnes of local authority collected waste per annum. As the statutory waste disposal authority for Essex, Essex County Council (the Authority) is responsible for providing a range of infrastructure and arrangements for the management of waste.
The Authority operate 21 Recycling Centres for Household Waste (RCHW) and 4 Waste Transfer Stations (WTS), and work closely with the 12 borough, city and district councils who are the Waste Collection Authorities (WCA) within the county of Essex.
The purpose of this procurement opportunity is to secure a contract for the maintenance and repair of a stock of approximately 450 Roll-On Roll-Off (RORO) Containers. These units consist mostly of 30m³ (40 Cubic Yard) open Containers that are compatible with the Authority’s hook lift collection fleet.
The Authority are undertaking an Open Procedure via the ProContract e-sourcing portal. The intention of this is to seek to award a contract to a Contractor who can effectively deliver the required services within the Contract Term.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 5
Quality criterion - Name: Climate / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract Term for this Agreement is for an initial period of three (3) year(s) with the option to extend for a period of up to an additional two (2) years. An extension may be offered on any number of occasions as the Authority deems suitable, providing that this does not exceed two (2) years in total.
The decision to extend this Contract is at the Authority’s sole discretion and shall be provided to the Contractor in writing.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
As part of the 1054 - Container and Access Step Maintenance Tender, the Authority wishes to invite interested providers to attend an online Bidder Session on Tuesday 21st May 2024 (1pm - 3:30pm).
This Bidder Session shall be set up as an online Teams Town Hall meeting. Where Bidders are unable to attend this event, it will be recorded and can be shared following the session.
The Authority expects the Bidder Session to last approximately two and a half (2.5) hours, with a short break after the first hour. The Authority intends to cover the below topics during the Bidder Session:
- Tender overview
- Document overview
- Standard Selection Questionnaire
- Commercial Response Matrix
- Social Value
To receive an invitation to this Bidder Session please email wasteservice.procurement@essex.gov.uk.
two.2) Description
two.2.1) Title
1054 - Lot 2 - Access Step Maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 45100000 - Site preparation work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
Essex is a large county with almost 1.5 million residents generating approximately 700,000 tonnes of local authority collected waste per annum. As the statutory waste disposal authority for Essex, Essex County Council (the Authority) is responsible for providing a range of infrastructure and arrangements for the management of waste.
The Authority operate 21 Recycling Centres for Household Waste (RCHW) and 4 Waste Transfer Stations (WTS), and work closely with the 12 borough, city and district councils who are the Waste Collection Authorities (WCA) within the county of Essex.
The purpose of this procurement opportunity is to secure a contract for the maintenance and repair of a stock of approximately 140 units of pedestrian Access Steps which are used daily by members of public to gain access to the Authority’s 40 cubic yard containers and safely deposit waste. The Authority’s sites may, at times, also require site additional maintenance and fabrication work to be undertaken and therefore the successful Contractor must have the ability to provide Adhoc Maintenance Works.
The Authority are undertaking an Open Procedure via the ProContract e-sourcing portal. The intention of this is to seek to award a contract to a Contractor who can effectively deliver the required services within the Contract Term.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 5
Quality criterion - Name: Climate / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
The Contract Term for this Agreement is for an initial period of three (3) year(s) with the option to extend for a period of up to an additional two (2) years. An extension may be offered on any number of occasions as the Authority deems suitable, providing that this does not exceed two (2) years in total.
The decision to extend this Contract is at the Authority’s sole discretion and shall be provided to the Contractor in writing.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
As part of the 1054 - Container and Access Step Maintenance Tender, the Authority wishes to invite interested providers to attend an online Bidder Session on Tuesday 21st May 2024 (1pm - 3:30pm).
This Bidder Session shall be set up as an online Teams Town Hall meeting. Where Bidders are unable to attend this event, it will be recorded and can be shared following the session.
The Authority expects the Bidder Session to last approximately two and a half (2.5) hours, with a short break after the first hour. The Authority intends to cover the below topics during the Bidder Session:
- Tender overview
- Document overview
- Standard Selection Questionnaire
- Commercial Response Matrix
- Social Value
To receive an invitation to this Bidder Session please email wasteservice.procurement@essex.gov.uk.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-008867
four.2.2) Time limit for receipt of tenders or requests to participate
Date
10 June 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
10 May 2024
Local time
9:00am
Place
This tender opportunity will be made available via ProContract.
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom