Section one: Contracting authority
one.1) Name and addresses
Essex County Council
County Hall, Market Road
Chelmsford
CM1 1QH
Contact
Miss Bethany Gray
Country
United Kingdom
Region code
UKH - East of England
Internet address(es)
Main address
Buyer's address
one.2) Information about joint procurement
The contract is awarded by a central purchasing body
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
1054 - Container and Access Step Maintenance
Reference number
DN715930
two.1.2) Main CPV code
- 50000000 - Repair and maintenance services
two.1.3) Type of contract
Services
two.1.4) Short description
The Authority currently owns approximately 450 units of Containers (consisting of 15, 30
and 40 yard specifications), as well as approximately 140 units of pedestrian Access Steps
located across its 21 RCHWs.
To maintain these items, the Authority is awarding a contract for both the maintenance
and repair of the above mentioned Container units and Access Step units, as well as Adhoc
Maintenance Works.
The requirements of this tender were divided into two (2) Lots and therefore two (2) contracts have been awarded:
- Lot 1: Container Maintenance
- Lot 2: Access Step Maintenance (including Adhoc Maintenance Works)
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £843,333
two.2) Description
two.2.1) Title
1054 - Lot 1 - Container Maintenance
Lot No
1
two.2.2) Additional CPV code(s)
- 44613800 - Containers for waste material
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
Essex is a large county with almost 1.5 million residents generating approximately 700,000
tonnes of local authority collected waste per annum. As the statutory waste disposal
authority for Essex, Essex County Council (the Authority) is responsible for providing a range
of infrastructure and arrangements for the management of waste.
The Authority operate 21 Recycling Centres for Household Waste (RCHW) and 4 Waste
Transfer Stations (WTS), and work closely with the 12 borough, city and district councils who
are the Waste Collection Authorities (WCA) within the county of Essex.
The scope of this contract is for the maintenance and repair of a stock of approximately 450 Roll-On Roll-Off (RORO) Containers. These units consist mostly of 30m³ (40 Cubic Yard) open Containers that are compatible with the Authority’s hook lift collection fleet.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 5
Quality criterion - Name: Climate / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The Contract Term for this Agreement is for an initial period of three (3) year(s) with the option to extend for a period of up to an additional two (2) years. An extension may be offered on any number of occasions as the Authority deems suitable, providing that this does not exceed two (2) years in total.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
1054 - Lot 2 - Access Step Maintenance
Lot No
2
two.2.2) Additional CPV code(s)
- 45100000 - Site preparation work
- 50000000 - Repair and maintenance services
two.2.3) Place of performance
NUTS codes
- UKH - East of England
two.2.4) Description of the procurement
Essex is a large county with almost 1.5 million residents generating approximately 700,000
tonnes of local authority collected waste per annum. As the statutory waste disposal
authority for Essex, Essex County Council (the Authority) is responsible for providing a range
of infrastructure and arrangements for the management of waste.
The Authority operate 21 Recycling Centres for Household Waste (RCHW) and 4 Waste
Transfer Stations (WTS), and work closely with the 12 borough, city and district councils who
are the Waste Collection Authorities (WCA) within the county of Essex.
The scope of this contract is for the maintenance and repair of a stock of approximately 140 units of pedestrian Access Steps which are used daily by members of public to gain access to the Authority’s 40 cubic yard containers and safely deposit waste. The Authority’s sites may, at times, also require site additional maintenance and fabrication work to be undertaken and therefore the successful Contractor must have the ability to provide Adhoc Maintenance Works.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 30
Quality criterion - Name: Social Value / Weighting: 5
Quality criterion - Name: Climate / Weighting: 5
Price - Weighting: 60
two.2.11) Information about options
Options: Yes
Description of options
The Contract Term for this Agreement is for an initial period of three (3) year(s) with the option to extend for a period of up to an additional two (2) years. An extension may be offered on any number of occasions as the Authority deems suitable, providing that this does not exceed two (2) years in total.
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2024/S 000-014895
four.2.9) Information about termination of call for competition in the form of a prior information notice
The contracting authority will not award any further contracts based on the above prior information notice
Section five. Award of contract
Contract No
1054
Lot No
1
Title
Lot 1 - Container Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 July 2024
five.2.2) Information about tenders
Number of tenders received: 2
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
UK Container Maintenance Ltd
Oak Park Ryelands Lane, Elmley Lovet
Droitwich, Worcestershire,
WR9 0QZ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £1,540.50
Section five. Award of contract
Contract No
1054
Lot No
2
Title
Lot 2 - Access Step Maintenance
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
31 July 2024
five.2.2) Information about tenders
Number of tenders received: 1
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Oxborrow Engineering Limited
5 Telford Business Park
Clacton on Sea
CO154BQ
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £193.69
Section six. Complementary information
six.3) Additional information
The maximum value of this contract is £843,333 over the 3+2 year period. The maximum contract value is to be adhered to based on the cumulative value of both Lots.
Due to the nature of this requirement being for the provision of services required following a request by the Authority, the contract value for each Lot reflects a quotation of a weighted basket which included hourly rates, travel rates and a basket of services. This criteria was issued at tender stage and used for evaluation purposes.
six.4) Procedures for review
six.4.1) Review body
High Court, Royal Courts of Justice
The Strand
London
WC2A 2LL
Country
United Kingdom