Section one: Contracting authority/entity
one.1) Name and addresses
GOVERNMENT PROPERTY AGENCY
23 Stephenson Street
BIRMINGHAM
B24BH
Contact
Naomi Clarke
Telephone
+44 7707147361
Country
United Kingdom
Region code
UKG31 - Birmingham
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
https://www.gov.uk/government/organisations/government-property-agency
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
GovPrint Cloud
Reference number
C1000862
two.1.2) Main CPV code
- 72212772 - Print utility software development services
two.1.3) Type of contract
Services
two.1.4) Short description
GovPrint Cloud Prior Information Notice
Short Description of the Contract
The Government Property Agency (GPA), an executive agency of the Cabinet Office, is responsible for making great places for Civil Servants to work. Part of the GPA's objectives is to deploy interoperable office technology across the Civil Service office estate.
One of these technologies is GovPrint, a cloud based follow me print and scan service enabling Civil Servants to easily print in any building GovPrint is deployed in.
GovPrint is a critical part of the GPA's interoperable technology suite of products, along with GovWifi, GovPass, Audio Visual, and Shared Networks.
To enable GovPrint to scale across the Civil Servant office estate, the GPA are intending to procure GovPrint in two parts:
Devices and Associated Services - Procured via upcoming Crown Commercial Service (CCS) Framework RM6174 GovPrint Specific Lot (see PIN 2023/S 000-033968)
Cloud Software as a Service (SaaS) - Procured via GPA that this Prior Information Notice (PIN) is providing notification for.
The GovPrint Cloud service will be procured via a two stage Restricted Procedure Competition. The contract is for an initial term of 3 years and five extension options of 1 year each (3+1+1+1+1+1), for a maximum contract length of 8 years and a maximum contract value of £9.75m.
Industry Engagement
The GPA will be holding a market engagement session on 21 May 2024 at 13:00 PM to provide a history of GovPrint, an overview of the GovPrint Cloud requirements, and details regarding the procurement.
If you would like to join the market engagement webinar please email naomi.clarke@gpa.gov.uk by Friday 17th May 2024 at 17:00 PM stating your company name, name of participants you would like to join and their email addresses.
Procurement Timeline
An indicative timeline of the GovPrint Cloud Procurement is below:
PIN Publication 8th May 2024
Market Engagement Webinar - 21st May 2024
Selection Questionnaire Published - 17th June 2024
Selection Questionnaire Responses Due - 16th July 2024
Responses evaluation and successful Suppliers Invited to Tender (ITT) - 29th July 2024
ITT responses Due - 2nd September 2024
Preferred Supplier selected and Standstill Begins - September 2024
Contract Award - October 2024
Caveat
In issuing this PIN and engaging with the market, the GPA is not committing to conduct any procurement in relation to the strategy stated in this PIN. Equally non-participation in this Market Engagement will not be taken into account in any future procurement activities and will not preclude any organisation from submitting a tender in any future competitions.
Section six. Complementary information
six.6) Original notice reference
Notice number: 2024/S 000-014734
Section seven. Changes
seven.1) Information to be changed or added
seven.2) Other additional information
Procurement Timeline
An updated indicative timeline of the GovPrint Cloud Procurement is below:
PIN Publication 8th May 2024
Market Engagement Webinar - 21st May 2024
Selection Questionnaire Published - 1st July 2024
Selection Questionnaire Responses Due - 30th July 2024
Responses evaluation and successful Suppliers Invited to Tender (ITT) - 12th August 2024
ITT responses Due - 16th September 2024
Preferred Supplier selected and Standstill Begins - September 2024
Contract Award - October 2024