Section one: Contracting authority
one.1) Name and addresses
NORTH EAST LINCOLNSHIRE COUNCIL
Municipal Offices,Town Hall Square
GRIMSBY
DN31 1HU
Contact
The Procurement Team
Telephone
+44 1472323018
Country
United Kingdom
NUTS code
UKE13 - North and North East Lincolnshire
Internet address(es)
Main address
Buyer's address
https://www.nelincs.gov.uk/council-information-partnerships/contracts-andtenders/pannel/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Environmental Services and Regulatory Services Management Systems
Reference number
DN538463
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
North East Lincolnshire Council (the Authority) is undertaking a procurement for a provider to supply, implement, and provide ongoing licencing, hosting and support for a cloud hosted:
Lot 1 - Environmental Services Management System
Lot 2 - Regulatory Services Management System
Tenderers can submit a tender for one or both lots.
All tender documents are only available via www.YORtender.co.uk
All clarifications and questions must only be submitted via www.YORtender.co.uk
two.1.5) Estimated total value
Value excluding VAT: £945,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Environmental Services Management System
Lot No
1
two.2.2) Additional CPV code(s)
- 48600000 - Database and operating software package
- 72260000 - Software-related services
two.2.3) Place of performance
NUTS codes
- UKE13 - North and North East Lincolnshire
Main site or place of performance
North East Lincolnshire
two.2.4) Description of the procurement
The Environmental Services Management System shall covers the following service area:
Waste Services
Street Cleaning Service (including Beach Cleaning Service)
Ground Maintenance Service
Fleet Service
The Authority reserve the right to modify the contract in the future to include the following:
Beach Safety Service
Gully Cleaning
Solar Street Bin System
Commercial Waste
Clinical Waste
Further detail about the scope and system requirements can be found in the invitation to tender documents available on www.YORtender.co.uk.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £472,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
90
This contract is subject to renewal
Yes
Description of renewals
The duration includes 2 optional extension periods of 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
The value stated in II.2.6 is made up of the following budget caps, £120,000 for implementation, £50,000 a year for on-going licensing and support services, and £2,500 for exit costs.
The value stated in II.2.7 includes 6 months for implementation, 60 months for the ongoing licencing, hosting and support with the option to extend for up to 2 further 12 month periods.
The system must be implemented by the 31st March 2022 so the number of months for implementation may reduce if the contract starts later than anticipated, or if the system is implemented quicker than 6 months.
two.2) Description
two.2.1) Title
Regulatory Services Management System
Lot No
2
two.2.2) Additional CPV code(s)
- 48600000 - Database and operating software package
- 72260000 - Software-related services
two.2.3) Place of performance
NUTS codes
- UKE13 - North and North East Lincolnshire
Main site or place of performance
North East Lincolnshire
two.2.4) Description of the procurement
The Regulatory Services Management System shall covers the following service area:
Home Improvement Service
Disabled Facilities Grant Service
Licensing Service
Commercial Regulatory Service
Environmental Protection Service
Environmental Enforcement Service
Further detail about the scope and system requirements can be found in the invitation to tender documents available on www.YORtender.co.uk.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £472,500
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
90
This contract is subject to renewal
Yes
Description of renewals
The duration includes 2 optional extension periods of 12 months each.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.14) Additional information
The value stated in II.2.6 is made up of the following budget caps, £120,000 for implementation, £50,000 a year for on-going licensing, and support services, and £2,500 for exit costs.
The value stated in II.2.7 includes 6 months for implementation, 60 months for the ongoing licencing, hosting and support with the option to extend for up to 2 further 12 month periods.
The system must be implemented by the 31st March 2022 so the number of months for implementation may reduce if the contract starts later than anticipated, or if the system is implemented quicker than 6 months.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-003165
four.2.2) Time limit for receipt of tenders or requests to participate
Date
11 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 4 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
11 August 2021
Local time
1:00pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 12 months prior to the end of the initial contract period or the extension periods.
six.4) Procedures for review
six.4.1) Review body
North East Lincolnshire Council - Legal Services
Municipal Offices, Town Hall Square
Grimsby
DN31 1HU
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
North East Lincolnshire Council - Legal Services
Municipal Offices, Town Hall Square
Grimsby
DN31 1HU
Country
United Kingdom