Tender

Environmental Services and Regulatory Services Management Systems

  • NORTH EAST LINCOLNSHIRE COUNCIL

F02: Contract notice

Notice identifier: 2021/S 000-014428

Procurement identifier (OCID): ocds-h6vhtk-0293c4

Published 24 June 2021, 3:56pm



Section one: Contracting authority

one.1) Name and addresses

NORTH EAST LINCOLNSHIRE COUNCIL

Municipal Offices,Town Hall Square

GRIMSBY

DN31 1HU

Contact

The Procurement Team

Email

procurement@nelincs.gov.uk

Telephone

+44 1472323018

Country

United Kingdom

NUTS code

UKE13 - North and North East Lincolnshire

Internet address(es)

Main address

http://www.nelincs.gov.uk

Buyer's address

https://www.nelincs.gov.uk/council-information-partnerships/contracts-andtenders/pannel/

one.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

https://www.yortender.co.uk/

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

https://www.yortender.co.uk

one.4) Type of the contracting authority

Regional or local authority

one.5) Main activity

General public services


Section two: Object

two.1) Scope of the procurement

two.1.1) Title

Environmental Services and Regulatory Services Management Systems

Reference number

DN538463

two.1.2) Main CPV code

  • 48000000 - Software package and information systems

two.1.3) Type of contract

Supplies

two.1.4) Short description

North East Lincolnshire Council (the Authority) is undertaking a procurement for a provider to supply, implement, and provide ongoing licencing, hosting and support for a cloud hosted:

Lot 1 - Environmental Services Management System

Lot 2 - Regulatory Services Management System

Tenderers can submit a tender for one or both lots.

All tender documents are only available via www.YORtender.co.uk

All clarifications and questions must only be submitted via www.YORtender.co.uk

two.1.5) Estimated total value

Value excluding VAT: £945,000

two.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

two.2) Description

two.2.1) Title

Environmental Services Management System

Lot No

1

two.2.2) Additional CPV code(s)

  • 48600000 - Database and operating software package
  • 72260000 - Software-related services

two.2.3) Place of performance

NUTS codes
  • UKE13 - North and North East Lincolnshire
Main site or place of performance

North East Lincolnshire

two.2.4) Description of the procurement

The Environmental Services Management System shall covers the following service area:

Waste Services

Street Cleaning Service (including Beach Cleaning Service)

Ground Maintenance Service

Fleet Service

The Authority reserve the right to modify the contract in the future to include the following:

Beach Safety Service

Gully Cleaning

Solar Street Bin System

Commercial Waste

Clinical Waste

Further detail about the scope and system requirements can be found in the invitation to tender documents available on www.YORtender.co.uk.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £472,500

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

90

This contract is subject to renewal

Yes

Description of renewals

The duration includes 2 optional extension periods of 12 months each.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.14) Additional information

The value stated in II.2.6 is made up of the following budget caps, £120,000 for implementation, £50,000 a year for on-going licensing and support services, and £2,500 for exit costs.

The value stated in II.2.7 includes 6 months for implementation, 60 months for the ongoing licencing, hosting and support with the option to extend for up to 2 further 12 month periods.

The system must be implemented by the 31st March 2022 so the number of months for implementation may reduce if the contract starts later than anticipated, or if the system is implemented quicker than 6 months.

two.2) Description

two.2.1) Title

Regulatory Services Management System

Lot No

2

two.2.2) Additional CPV code(s)

  • 48600000 - Database and operating software package
  • 72260000 - Software-related services

two.2.3) Place of performance

NUTS codes
  • UKE13 - North and North East Lincolnshire
Main site or place of performance

North East Lincolnshire

two.2.4) Description of the procurement

The Regulatory Services Management System shall covers the following service area:

Home Improvement Service

Disabled Facilities Grant Service

Licensing Service

Commercial Regulatory Service

Environmental Protection Service

Environmental Enforcement Service

Further detail about the scope and system requirements can be found in the invitation to tender documents available on www.YORtender.co.uk.

two.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

two.2.6) Estimated value

Value excluding VAT: £472,500

two.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

90

This contract is subject to renewal

Yes

Description of renewals

The duration includes 2 optional extension periods of 12 months each.

two.2.10) Information about variants

Variants will be accepted: No

two.2.11) Information about options

Options: No

two.2.14) Additional information

The value stated in II.2.6 is made up of the following budget caps, £120,000 for implementation, £50,000 a year for on-going licensing, and support services, and £2,500 for exit costs.

The value stated in II.2.7 includes 6 months for implementation, 60 months for the ongoing licencing, hosting and support with the option to extend for up to 2 further 12 month periods.

The system must be implemented by the 31st March 2022 so the number of months for implementation may reduce if the contract starts later than anticipated, or if the system is implemented quicker than 6 months.


Section four. Procedure

four.1) Description

four.1.1) Type of procedure

Open procedure

four.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

four.2) Administrative information

four.2.1) Previous publication concerning this procedure

Notice number: 2021/S 000-003165

four.2.2) Time limit for receipt of tenders or requests to participate

Date

11 August 2021

Local time

12:00pm

four.2.4) Languages in which tenders or requests to participate may be submitted

English

four.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 4 (from the date stated for receipt of tender)

four.2.7) Conditions for opening of tenders

Date

11 August 2021

Local time

1:00pm


Section six. Complementary information

six.1) Information about recurrence

This is a recurrent procurement: Yes

Estimated timing for further notices to be published: 12 months prior to the end of the initial contract period or the extension periods.

six.4) Procedures for review

six.4.1) Review body

North East Lincolnshire Council - Legal Services

Municipal Offices, Town Hall Square

Grimsby

DN31 1HU

Country

United Kingdom

six.4.2) Body responsible for mediation procedures

North East Lincolnshire Council - Legal Services

Municipal Offices, Town Hall Square

Grimsby

DN31 1HU

Country

United Kingdom