Section one: Contracting authority
one.1) Name and addresses
NORTH EAST LINCOLNSHIRE COUNCIL
Municipal Offices,Town Hall Square
GRIMSBY
DN31 1HU
Telephone
+44 1472323018
Country
United Kingdom
NUTS code
UKE13 - North and North East Lincolnshire
Internet address(es)
Main address
Buyer's address
https://www.nelincs.gov.uk/council-information-partnerships/contractsandtenders/pannel/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Environmental Services and Regulatory Services Management Systems
Reference number
DN538463
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
Supply, implement, and provide ongoing licencing, hosting and support for a cloud hosted:
Lot 1 - Environmental Services Management System
Lot 2 - Regulatory Services Management System
two.1.6) Information about lots
This contract is divided into lots: Yes
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £945,000
two.2) Description
two.2.1) Title
Environmental Services Management System
Lot No
1
two.2.2) Additional CPV code(s)
- 48600000 - Database and operating software package
- 72260000 - Software-related services
two.2.3) Place of performance
NUTS codes
- UKE13 - North and North East Lincolnshire
Main site or place of performance
North East Lincolnshire
two.2.4) Description of the procurement
The Environmental Services Management System shall covers the following service area:
Waste Services
Street Cleaning Service (including Beach Cleaning Service)
Ground Maintenance Service
Fleet Service
The Authority reserve the right to modify the contract in the future to include the following:
Beach Safety Service
Gully Cleaning
Solar Street Bin System
Commercial Waste
Clinical Waste
two.2.5) Award criteria
Quality criterion - Name: Essential Functionality / Weighting: Pass/Fail
Quality criterion - Name: Implementation - Delivery Plan / Weighting: 10%
Quality criterion - Name: Implementation - Training / Weighting: 5%
Quality criterion - Name: Support Services / Weighting: 7%
Quality criterion - Name: Implementation of Cloud Security Principles / Weighting: 5%
Quality criterion - Name: Social Value / Weighting: 3%
Quality criterion - Name: Demonstration / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 60%
two.2.11) Information about options
Options: No
two.2) Description
two.2.1) Title
Regulatory Services Management System
Lot No
2
two.2.2) Additional CPV code(s)
- 48600000 - Database and operating software package
- 72260000 - Software-related services
two.2.3) Place of performance
NUTS codes
- UKE13 - North and North East Lincolnshire
Main site or place of performance
North East Lincolnshire
two.2.4) Description of the procurement
The Regulatory Services Management System shall covers the following service area:
Home Improvement Service
Disabled Facilities Grant Service
Licensing Service
Commercial Regulatory Service
Environmental Protection Service
Environmental Enforcement Service
two.2.5) Award criteria
Quality criterion - Name: Essential Functionality / Weighting: Pass/Fail
Quality criterion - Name: Implementation - Delivery Plan / Weighting: 10%
Quality criterion - Name: Implementation - Training / Weighting: 5%
Quality criterion - Name: Support Services / Weighting: 7%
Quality criterion - Name: Implementation of Cloud Security Principles / Weighting: 5%
Quality criterion - Name: Social Value / Weighting: 3%
Quality criterion - Name: Demonstration / Weighting: 10%
Cost criterion - Name: Cost / Weighting: 60%
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2021/S 000-014428
Section five. Award of contract
Lot No
1
Title
Environmental Services Management System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
7 December 2021
five.2.2) Information about tenders
Number of tenders received: 5
Number of tenders received from SMEs: 3
Number of tenders received by electronic means: 5
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Yotta Limited
Yotta House, 8 Hamilton Terrace
Leamington Spa
CV32 4LY
Country
United Kingdom
NUTS code
- UKG13 - Warwickshire
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £472,500
Total value of the contract/lot: £313,900
Section five. Award of contract
Lot No
2
Title
Regulatory Services Management System
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
13 December 2021
five.2.2) Information about tenders
Number of tenders received: 4
Number of tenders received from SMEs: 2
Number of tenders received by electronic means: 4
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
Arcus Global Limited
Future Business Centre, Kings Hedges Road
Cambridge
CB4 2HY
Country
United Kingdom
NUTS code
- UKH12 - Cambridgeshire CC
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Initial estimated total value of the contract/lot: £472,500
Total value of the contract/lot: £347,456
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
North East Lincolnshire Council - Legal Services
Municipal Offices, Town Hall Square
Grimsby
DN31 1HU
Country
United Kingdom
six.4.2) Body responsible for mediation procedures
North East Lincolnshire Council - Legal Services
Municipal Offices, Town Hall Square
Grimsby
DN31 1HU
Country
United Kingdom