Section one: Contracting authority
one.1) Name and addresses
Bournemouth Christchurch and Poole Council
Bournemouth Christchurch and Poole Council, Town Hall
Bournemouth
BH2 6DY
Contact
Strategic Procurement Team
Telephone
+44 1202128989
Country
United Kingdom
Region code
UKK24 - Bournemouth, Christchurch and Poole
Internet address(es)
Main address
Buyer's address
https://www.supplyingthesouthwest.org.uk/
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.supplyingthesouthwest.org.uk/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.supplyingthesouthwest.org.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
For the Supply of a Public Address System for Major Events
Reference number
DN670698
two.1.2) Main CPV code
- 48952000 - Public address systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
BCP Council requires a supplier to provide a full public address system for major events including Bournemouth Air Festival; to include the necessary horn speakers, amplifiers, cabling and commentary unit, along with having an on-site presence and out of hours call out, to react to power issues during the event
The Bournemouth Air Festival is a 4-day event taking place annually over a weekend in August / September. The dates for 2023 will be Thursday 31st August – Sunday 3rd September.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKK24 - Bournemouth, Christchurch and Poole
two.2.4) Description of the procurement
BCP Council requires a supplier to provide a full public address system for major events including Bournemouth Air Festival; to include the necessary horn speakers, amplifiers, cabling and commentary unit, along with having an on-site presence and out of hours call out, to react to power issues during the event
The Bournemouth Air Festival is a 4-day event taking place annually over a weekend in August / September. The dates for 2023 will be Thursday 31st August – Sunday 3rd September.
The contract will be for one year with the option to extend annually for a further four years
(1+1+1+1+1). Therefore, if all extensions were taken the full length of the contract would be
for five years. The anticipated start date of the contract is August 2023.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £150,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
12
This contract is subject to renewal
Yes
Description of renewals
The contract will be for one year with the option to extend annually for a further four years
(1+1+1+1+1). Therefore, if all extensions were taken the full length of the contract would be
for five years.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.12) Information about electronic catalogues
Tenders must be presented in the form of electronic catalogues or include an electronic catalogue
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Please do not contact any officer/team named on this notice or the documentation. All
documentation for this opportunity is available on www.supplyingthesouthwest.org.uk . Any
expressions of interest must be made through this portal unless otherwise instructed. You
will need to register on the site to submit a bid. Registering is free.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
19 June 2023
Local time
2:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
19 June 2023
Local time
2:00pm
Information about authorised persons and opening procedure
All bids are electronically sealed and opened after the Bid deadline
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: The length of the contract will be for up to
five years. Once the contract has ended, it is likely that a new contract will be procured.
six.3) Additional information
Bidders should seek independent legal and commercial advice in relation to the potential
value of the opportunity and the scheme as a whole.
The Council is carrying out this procurement under the Open Procedure pursuant to the
Public Contracts Regulations 2015 (as amended).
In accordance with Regulation 50 (Contract award notices); Regulation 86 (Notices of
decisions to award a contract or conclude a framework agreement); Regulation 87
(Standstill period) and Regulations 91 to 102 of the Public Contracts Regulations 2015 (as
amended). Following any decision to award the contract the Council will be providing
debriefing information to unsuccessful bidders (in accordance with Regulation 86) and
observe a minimum 10 day standstill period (in accordance with Regulation 87) before the
contract is entered into.
The Council reserves the right not to award the opportunity or to award only part (or a
different arrangement) of the opportunity described in this contract notice.
The services will predominantly be performed within the boundaries of BCP Council for the
Council.
six.4) Procedures for review
six.4.1) Review body
Bournemouth Christchurch and Poole Councie
Civic Centre, Bourne Avenue
Bournemouth
BH2 6DY
Telephone
+44 1202128989
Country
United Kingdom