Section one: Contracting authority
one.1) Name and addresses
South Wales Fire and Rescue Service
South Wales Fire and Rescue Service Headquarters, Forest View Business Park, Llantrisant
Llantrisant
CF72 8LX
Contact
Abigail Naci
Telephone
+44 1443232073
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
one.1) Name and addresses
Mid and West Wales Fire and Rescue Service
Headquarters, Lime Grove Avenue
Carmarthen
SA31 1SP
Telephone
+44 3706060699
Fax
+44 1267220562
Country
United Kingdom
NUTS code
UKL - Wales
Internet address(es)
Main address
Buyer's address
https://www.sell2wales.gov.wales/search/Search_AuthProfile.aspx?ID=AA0484
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://www.sell2wales.gov.wales/
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://www.sell2wales.gov.wales/
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Promotional Items
Reference number
SWEU033
two.1.2) Main CPV code
- 39294100 - Information and promotion products
two.1.3) Type of contract
Supplies
two.1.4) Short description
In collaboration with Mid and West Wales Fire & Rescue Service, South Wales Fire & Rescue Service are seeking to appoint suppliers to a framework to provide promotional items.
The contract will be split into 3 Lots (Stationery, Clothing & Corporate) and suppliers will have the opportunity to bid for all or individual Lots. Three suppliers will be appointed to each Lot and individual mini-competitions will be undertaken to award jobs to suppliers.
The contract will be put in place for an initial period of 3 years with an option to extend for a further 12 months.
two.1.5) Estimated total value
Value excluding VAT: £250,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
two.2) Description
two.2.1) Title
Stationery
Lot No
1
two.2.2) Additional CPV code(s)
- 30192700 - Stationery
- 30192121 - Ballpoint pens
- 30192122 - Fountain pens
- 30192123 - Fibre pens
- 30192124 - Felt-tipped pens
- 37822000 - Drawing pens
- 30192130 - Pencils
- 39292500 - Rulers
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Promotional stationery
two.2.5) Award criteria
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Lead Times / Weighting: 10
Quality criterion - Name: Ordering Process / Weighting: 5
Quality criterion - Name: Returns Process / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Clothing
Lot No
2
two.2.2) Additional CPV code(s)
- 18000000 - Clothing, footwear, luggage articles and accessories
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Promotional clothing
two.2.5) Award criteria
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Lead Times / Weighting: 10
Quality criterion - Name: Ordering Process / Weighting: 5
Quality criterion - Name: Returns Process / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Corporate
Lot No
3
two.2.2) Additional CPV code(s)
- 39221121 - Cups
- 18900000 - Luggage, saddlery, sacks and bags
- 44500000 - Tools, locks, keys, hinges, fasteners, chain and springs
two.2.3) Place of performance
NUTS codes
- UKL - Wales
two.2.4) Description of the procurement
Promotional corporate items - eg mugs, keyrings, drawstring & canvas bags, lanyards
two.2.5) Award criteria
Quality criterion - Name: Sustainability / Weighting: 20
Quality criterion - Name: Lead Times / Weighting: 10
Quality criterion - Name: Ordering Process / Weighting: 5
Quality criterion - Name: Returns Process / Weighting: 5
Price - Weighting: 60
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
Extension
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
As per tender document
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 3
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
3 August 2021
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.7) Conditions for opening of tenders
Date
3 August 2021
Local time
12:00pm
Place
South Wales FRS HQ
Information about authorised persons and opening procedure
Officers authorised by the Fire Service
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
Estimated timing for further notices to be published: 4 years
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.3) Additional information
NOTE: To register your interest in this notice and obtain any additional information please visit the Sell2Wales Web Site at https://www.sell2wales.gov.wales/Search/Search_Switch.aspx?ID=111702.
The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.sell2wales.gov.wales/sitehelp/help_guides.aspx.
Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.
(WA Ref:111702)
six.4) Procedures for review
six.4.1) Review body
High Court
Royal Courts of Justice, The Strand
London
WC2A 2LL
Telephone
+44 2079477501
Country
United Kingdom