Section one: Contracting authority
one.1) Name and addresses
Cumberland Council
Cumbria House, 107 - 117 Botchergate
Carlisle
CA1 1RD
Contact
Miss Emma-Jane Gordon
emmajane.gordon@cumberland.gov.uk
Telephone
+44 7836530524
Country
United Kingdom
Region code
UKD1 - Cumbria
Internet address(es)
Main address
https://www.cumberland.gov.uk/
Buyer's address
https://www.cumberland.gov.uk/
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of a Learning Management System
Reference number
DN685699
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
This procurement is led by Cumberland Council on behalf of both Cumberland Council and Westmorland & Furness Council. The councils are going to the market for a modern, innovative Learning Management System which is intuitive, modern and user-friendly. The system must provide a complete Learning Management System geared towards the needs of the councils.
two.1.6) Information about lots
This contract is divided into lots: No
two.1.7) Total value of the procurement (excluding VAT)
Value excluding VAT: £425,000
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKD1 - Cumbria
two.2.4) Description of the procurement
This procurement is led by Cumberland Council on behalf of both Cumberland Council and Westmorland & Furness Council. The councils are going to the market for a modern, innovative Learning Management System which is intuitive, modern and user-friendly. The system must provide a complete Learning Management System geared towards the needs of the councils.
The system must:
Provide access to a library of standard courses aligned to the needs of the council.
Allow courses to be tailored to suit specific groups and/or changing councils requirements.
Import existing customised courses and training materials
Provide a method of registering both internal and external users.
Provide a method of recording progress for all users.
Integrate easily with MS Teams to provide for online teaching and support.
Have a modern, accessible, adaptable, and intuitive user interface to enable all users to access the training courses regardless of ability - as a minimum the system must meet the requirements of EN 301 549.
Be accessible on all standard devices including mobile phones, tablets, laptops and desktop computers.
Provide real time reporting and monitoring of learner, groups, and courses.
Provide wrap around support for users, course leaders, and admin staff to enable a more person-centered approach to training and learning.
This procurement is to award two separate contracts, for the same system, with the same supplier one for each of the Councils. The Councils propose to enter into the contracts with the successful tenderer (service provider) for a maximum of five years. This is based on three years plus two optional extensions of up to twelve months each.
two.2.5) Award criteria
Quality criterion - Name: Quality / Weighting: 70
Price - Weighting: 30
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2.14) Additional information
Cumberland Council is fully supportive of all aspects of diversity including ethnicity, race, religion, age, disability and sexual orientation. In this respect Cumberland Council welcomes expressions of interest from ethnic minority, disabled and other diverse business communities and the voluntary sector. Economic operators are therefore required to fully comply with all statutory obligations/applicable legislation and there will be a requirement to participate in the authority's supplier audits on all aspects of diversity.
The contracting authority expressly reserves the right:
(i) not to award any contract as a result of the procurement process commenced by publication of this notice; and
(ii) to make whatever changes it may see fit to the content and structure of the tendering competition; and in no circumstances will the contracting authority be liable for any costs incurred by the candidates. Any expenditure, work or effort undertaken prior to contract award is accordingly a matter solely for the commercial judgement of potential suppliers.
The contracting authority reserve the right to use any electronic portal during the life of the agreement.
The value provided in Section II.1.5 is only an estimate and is for the maximum contract length.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.1) Previous publication concerning this procedure
Notice number: 2023/S 000-029507
Section five. Award of contract
Contract No
Learning Management System - Cumberland Council
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 April 2024
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SevernSoft Limited T/A Essential Computing Ltd
Bristol
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £414,535
Section five. Award of contract
Contract No
Learning Management System - Westmorland and Furness Council
A contract/lot is awarded: Yes
five.2) Award of contract
five.2.1) Date of conclusion of the contract
10 April 2024
five.2.2) Information about tenders
Number of tenders received: 10
Number of tenders received by electronic means: 10
The contract has been awarded to a group of economic operators: No
five.2.3) Name and address of the contractor
SevernSoft Limited T/A Essential Computing Ltd
Bristol
Country
United Kingdom
NUTS code
- UK - United Kingdom
The contractor is an SME
Yes
five.2.4) Information on value of contract/lot (excluding VAT)
Total value of the contract/lot: £414,535
Section six. Complementary information
six.4) Procedures for review
six.4.1) Review body
The High Court of England
London
Country
United Kingdom