Section one: Contracting authority
one.1) Name and addresses
Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust
St Nicholas Hospital, Jubilee Road
Newcastle Upon Tyne
NE3 3XT
Contact
Gavin Thompson
Country
United Kingdom
Region code
UKC - North East (England)
Internet address(es)
Main address
Buyer's address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://health-family.force.com/s/Welcome
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://health-family.force.com/s/Welcome
Tenders or requests to participate must be submitted to the above-mentioned address
Electronic communication requires the use of tools and devices that are not generally available. Unrestricted and full direct access to these tools and devices is possible, free of charge, at
https://health-family.force.com/s/Welcome
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Health
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Internal Audit Management System
Reference number
C262065
two.1.2) Main CPV code
- 48000000 - Software package and information systems
two.1.3) Type of contract
Supplies
two.1.4) Short description
AuditOne requires a solution which provides for the supply, installation, and on-going support of an Internal Audit Management System which encompasses all requirements including risk assessment, electronic work papers including supporting evidence management, reporting, issue tracking, project scheduling, time recording and a documentation library.
two.1.5) Estimated total value
Value excluding VAT: £700,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UKC - North East (England)
two.2.4) Description of the procurement
AuditOne requires a solution which provides for the supply, installation, and on-going support of an Internal Audit Management System which encompasses all requirements including risk assessment, electronic work papers including supporting evidence management, reporting, issue tracking, project scheduling, time recording and a documentation library.
* The software must fully support compliance with Global Internal Audit Standards as well as Public Sector Internal Audit Standards.
* Contractors must hold relevant experience and understand the ‘real world’ Internal Audit in the NHS and wider Public Sector.
* Previous experience of similar projects is mandatory and the supply of 2 case studies will be required.
* A dedicated contact will be required throughout the implementation process and throughout the life of the contract
Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust (CNTW) provides a comprehensive range mental health, learning disability and neurological care services across the north of England. Further information on the Authority can be obtained from: Cumbria, Northumberland, Tyne and Wear NHS Foundation Trust (cntw.nhs.uk)
CNTW are the host organisation for AuditOne. AuditOne is a values based, not for profit NHS consortium with a proven track record of delivering high quality assurance, counter fraud and advisory services to a predominantly NHS customer base. Services are also provided to several third sector and education clients.
Further information on AuditOne can be obtained from audit-one.co.uk
The contract opportunity is for an initial 3 year term with the option to extend by up to a further 7 years.
Full details of the opportunity are contained within the tender document.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £700,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Start date
1 April 2025
End date
31 March 2028
This contract is subject to renewal
No
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
30 May 2024
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Tender must be valid until: 30 August 2024
four.2.7) Conditions for opening of tenders
Date
30 May 2024
Local time
2:00pm
Place
Electronic
Information about authorised persons and opening procedure
Tenders will be opened by member of Procurement Team
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
NTW Solutions Limited
Arran House, St Nicholas Hospital, Jubilee Road, Gosforth
Newcastle Upon Tyne
NE3 3XT
Country
United Kingdom
Internet address
https://www.ntwsolutions.co.uk
six.4.2) Body responsible for mediation procedures
Centre for Effective Dispute Resolution
70 Fleet Street
London
EC4Y 1EU
Country
United Kingdom
Internet address
six.4.4) Service from which information about the review procedure may be obtained
NTW Solutions Limited
Arran House, St Nicholas Hospital, Jubilee Road, Gosforth
Newcastle Upon Tyne
NE3 3XT
Country
United Kingdom