Section one: Contracting authority
one.1) Name and addresses
Warwickshire County Council
Shire Hall, Market Square
Warwick
CV344RL
procurement@warwickshire.gov.uk
Country
United Kingdom
Region code
UKG13 - Warwickshire
Justification for not providing organisation identifier
Not on any register
Internet address(es)
Main address
http://www.warwickshire.gov.uk
Buyer's address
https://www.warwickshire.gov.uk/procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/csw-jets/aspx/Home
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/csw-jets/aspx/Home
one.4) Type of the contracting authority
Regional or local authority
one.5) Main activity
General public services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
WCC - Invoice Data Capture Solution
Reference number
WCC - 15874
two.1.2) Main CPV code
- 72000000 - IT services: consulting, software development, Internet and support
two.1.3) Type of contract
Services
two.1.4) Short description
Warwickshire County Council are seeking a replacement Invoice Capture solution. The preferred solution will extract identified information from PDF invoices, verify the data and export the invoice data, alongside an image of the invoice, to our Unit4 ERP system.
two.1.5) Estimated total value
Value excluding VAT: £300,000
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48000000 - Software package and information systems
two.2.3) Place of performance
NUTS codes
- UKG - West Midlands (England)
two.2.4) Description of the procurement
Warwickshire County Council are seeking a replacement Invoice Capture solution. The preferred solution will extract identified information from PDF invoices, verify the data and export the invoice data, alongside an image of the invoice, to our Unit4 ERP system.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £300,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
96
This contract is subject to renewal
Yes
Description of renewals
3 years initial contract term with the ability to extend by additional periods up to but not exceeding 60 months.
two.2.10) Information about variants
Variants will be accepted: Yes
two.2.11) Information about options
Options: Yes
Description of options
3 years initial contract term with the ability to extend by additional periods up to but not exceeding 60 months.
two.2.14) Additional information
Whilst we have stated within this notice a spend value up to circa £300,000, this value is an aspirational spend figure and the likely spend value is estimated to be circa £100,000.
The higher value is to cover any as yet unknown/unforeseen requirements over the 8 year contract duration.
During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demand place on the Council by its customers.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Open procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 June 2023
Local time
12:00pm
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
four.2.7) Conditions for opening of tenders
Date
12 June 2023
Local time
12:01pm
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.4) Procedures for review
six.4.1) Review body
Royal Courts of Justice
The Strand
London
WC2LL
Country
United Kingdom