Scope
Reference
TWC000832
Description
Telford & Wrekin Council and Shropshire Council are seeking to commission a Foster Care Overnight Short Breaks service for children and young people (CYP) with disabilities and complex health needs across the county.
The Children Act 2004 and the Breaks for Carers of Disabled Children Short Breaks Regulations 2011 require Local Authorities to provide services designed to give breaks for carers of children with disabilities. The Short Breaks offer aims to support the needs and aspirations of children and young people with disabilities, as well as support parent, carer and family wellbeing.
Short Breaks provide an opportunity for CYP with disabilities to: spend time away from their carers; try out new things; have fun and make new friends; helps to support a child or young person's social and emotional development; as well as providing them with new experiences and an opportunity to learn new skills. It is important that the short break gives the young person the opportunity to develop their independence in preparation for adulthood.
Short Break services span a range of activities, care and support options that a CYP with disabilities may need. A Short Break can last from a few hours to a few days, an evening, a weekend, and school holiday daytime activities, depending on assessed need.
There is insufficient, local overnight Short Breaks across both Telford and Wrekin borough and Shropshire Local Authority areas. Therefore both Councils are seeking to jointly commission a Foster Care Short Breaks service for CYP with disabilities and complex health needs in the county. This aligns to both Council's ambition to offer regulated, local and high quality overnight respite, within a homely environment.
Total value (estimated)
- £350,000 excluding VAT
- £420,000 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 July 2025 to 1 July 2029
- Possible extension to 1 July 2032
- 7 years, 1 day
Description of possible extension:
up to 4 more additional years as a +2 +2 extension
Main procurement category
Services
CPV classifications
- 85311300 - Welfare services for children and young people
- 98000000 - Other community, social and personal services
Contract locations
- UKG21 - Telford and Wrekin
Submission
Enquiry deadline
23 April 2025, 1:00pm
Tender submission deadline
5 May 2025, 1:00pm
Submission address and any special instructions
Tenders may be submitted electronically
Yes
Languages that may be used for submission
English
Award decision date (estimated)
18 June 2025
Award criteria
| Name | Description | Type |
|---|---|---|
| Simple description | Quality including Implementation and Contract Management - 50% Price - 40% Social value and environmental - 10% Full details are in Appendix 2 Providers Response Document |
Price |
Weighting description
Quality including Implementation and Contract Management - 50%
Price - 40%
Social value and environmental - 10%
Full details are in Appendix 2 Providers Response Document
Other information
Payment terms
30 days from date of invoice
Description of risks to contract performance
Non achievement of KPIs, detailed within the documents released to the market
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Light touch
Documents
Associated tender documents
Appendix 1 - Service specification Overnight Short Breaks.pdf
Appendix 2 - Providers Response Document.docx
Appendix 3 - Terms and Conditions for Services TWC v2 2024.pdf
Appendix 4 - Terms and Conditions for Services SCC.pdf
Appendix 5 - TWC Data Processing Agreement.pdf
Appendix 6 - SCC Data Processing Agreement.pdf
Appendix 7 - Strategic Context and Demand.pdf
Appendix 8 - Monthly Delivery Report.xlsx
Appendix 9 - Quarterly Monitoring Report.pdf
Request For Quote Short Breaks Overnight Respite 2025.pdf
Contracting authority
Borough of Telford & Wrekin
- Public Procurement Organisation Number: PHHD-5776-GZNN
Darby House, Telford Town Centre, Lawn Central,
Telford, Shropshire
TF3 4JA
United Kingdom
Region: UKG21 - Telford and Wrekin
Organisation type: Public authority - sub-central government