Scope
Description
Tate Schools is a new digital space for teachers and students on Tate's website that will fully launch in Autumn 2025. It will be a prominent and accessible digital destination for teachers, with a comprehensive set of thought-provoking and inclusive resources and tools designed to bring artists, ideas and Tate's collection directly into classrooms across the UK.
We are looking for a supplier to produce and deliver an online multi-sensory creation game to complement the range of classroom resources currently available on this platform.
The game, or interactive making tool, must be designed and developed with the needs of students with SEND (special educational needs and disabilities) as a priority, specifically students with PMLD (profound and multiple learning disabilities), but which is engaging and usable for all abilities. It should be intuitive to play, with minimal instructions and visual communication (use of symbols and clear icons) prioritised. It should not be dependent on fine motor skills.
It must offer a multi-sensory route into digital creativity that is visually and sonically rich - encouraging a playful, exploratory process with a digital outcome which can be shared with classmates/ teachers/ family and friends. Within the game there should be options for materials and encourage process-led making in the classroom using sound/ colour/ texture.
The tone and atmosphere of this digital experience should be calming and support engagement and curiosity in the present moment. It could be used as a resource to support students' wellbeing in the classroom.
Total value (estimated)
- £60,000 excluding VAT
- £72,000 including VAT
Below the relevant threshold
Contract dates (estimated)
- 12 May 2025 to 31 January 2026
- 8 months, 20 days
Main procurement category
Services
CPV classifications
- 72000000 - IT services: consulting, software development, Internet and support
Contract locations
- UK - United Kingdom
Participation
Conditions of participation
Insurances
For insurance cover, the requirement is £1m for public liability, £5m employers' liability (compulsory insurance) and £1m professional indemnity insurance. Tenderers that do not currently hold these levels of insurance will need to do so prior to award, at no extra cost to Tate.
Please confirm within your response that you hold this insurance cover or commit to taking it out before the start of the contract.
Financial Stability
Liquidity Test (Acid Test)
(Current Assets - Stock) / Current Liabilities From the latest 2 years accounts, the average
result of the Test should be 0.8 or greater e.g. Y1 -
1.3, Y2 - 1.6 equals an average of 1.45.
Please provide your last 2 years accounts so that Tate can independently verify that you meet this threshold.
Please also provide evidence of your VAT status
i.e. a VAT number.
Case study examples (within last 5 years)
Tenderers should ideally possess relevant experience, demonstrated by on-going and historical contract information. However, it is recognised that this may not be possible for Tenderers new to the field, or for small providers whose customer base is limited, in which case the information given should relate as closely as possible to this ideal. Tenderers who are unable to demonstrate this will fail.
Please provide 2 case study examples, undertaken in the last 5 years, of providing similar work.
Particular suitability
Small and medium-sized enterprises (SME)
Submission
Enquiry deadline
18 April 2025, 5:00pm
Tender submission deadline
25 April 2025, 12:00pm
Submission address and any special instructions
by email to Procurement@tate.org.uk
Please title your email appropriately and bear in mind the deadline of 12:00 25/04/2025 as no late tenders will be accepted.
Tenders may be submitted electronically
No
Award criteria
Quality 70% - over 6 questions
Price 30% - max budget of £60,000
Procedure
Procedure type
Below threshold - open competition
Documents
Associated tender documents
01 Tate - Invitation to Quote - Tate Schools Multi-Sensory Game V2.docx
02 Appendix A Tate Schools Multi-Sensory Game Brief and Scope.docx
Contracting authority
Tate
- Public Procurement Organisation Number: PVXL-7942-GJXJ
Tate, Millbank
London
SW1P 4RG
United Kingdom
Email: procurement@tate.org.uk
Region: UKI32 - Westminster
Organisation type: Public authority - central government