Tender

Tate Schools Multi-Sensory Game

  • Tate

UK4: Tender notice - Procurement Act 2023 - view information about notice types

Notice identifier: 2025/S 000-013252

Procurement identifier (OCID): ocds-h6vhtk-04fdb9

Published 4 April 2025, 8:20pm

Last edited 8 April 2025, 8:09pm

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Scope

Description

Tate Schools is a new digital space for teachers and students on Tate's website that will fully launch in Autumn 2025. It will be a prominent and accessible digital destination for teachers, with a comprehensive set of thought-provoking and inclusive resources and tools designed to bring artists, ideas and Tate's collection directly into classrooms across the UK.

We are looking for a supplier to produce and deliver an online multi-sensory creation game to complement the range of classroom resources currently available on this platform.

The game, or interactive making tool, must be designed and developed with the needs of students with SEND (special educational needs and disabilities) as a priority, specifically students with PMLD (profound and multiple learning disabilities), but which is engaging and usable for all abilities. It should be intuitive to play, with minimal instructions and visual communication (use of symbols and clear icons) prioritised. It should not be dependent on fine motor skills.

It must offer a multi-sensory route into digital creativity that is visually and sonically rich - encouraging a playful, exploratory process with a digital outcome which can be shared with classmates/ teachers/ family and friends. Within the game there should be options for materials and encourage process-led making in the classroom using sound/ colour/ texture.

The tone and atmosphere of this digital experience should be calming and support engagement and curiosity in the present moment. It could be used as a resource to support students' wellbeing in the classroom.

Total value (estimated)

  • £60,000 excluding VAT
  • £72,000 including VAT

Below the relevant threshold

Contract dates (estimated)

  • 12 May 2025 to 31 January 2026
  • 8 months, 20 days

Main procurement category

Services

CPV classifications

  • 72000000 - IT services: consulting, software development, Internet and support

Contract locations

  • UK - United Kingdom

Participation

Conditions of participation

Insurances

For insurance cover, the requirement is £1m for public liability, £5m employers' liability (compulsory insurance) and £1m professional indemnity insurance. Tenderers that do not currently hold these levels of insurance will need to do so prior to award, at no extra cost to Tate.

Please confirm within your response that you hold this insurance cover or commit to taking it out before the start of the contract.

Financial Stability

Liquidity Test (Acid Test)

(Current Assets - Stock) / Current Liabilities From the latest 2 years accounts, the average

result of the Test should be 0.8 or greater e.g. Y1 -

1.3, Y2 - 1.6 equals an average of 1.45.

Please provide your last 2 years accounts so that Tate can independently verify that you meet this threshold.

Please also provide evidence of your VAT status

i.e. a VAT number.

Case study examples (within last 5 years)

Tenderers should ideally possess relevant experience, demonstrated by on-going and historical contract information. However, it is recognised that this may not be possible for Tenderers new to the field, or for small providers whose customer base is limited, in which case the information given should relate as closely as possible to this ideal. Tenderers who are unable to demonstrate this will fail.

Please provide 2 case study examples, undertaken in the last 5 years, of providing similar work.

Particular suitability

Small and medium-sized enterprises (SME)


Submission

Enquiry deadline

18 April 2025, 5:00pm

Tender submission deadline

25 April 2025, 12:00pm

Submission address and any special instructions

by email to Procurement@tate.org.uk

Please title your email appropriately and bear in mind the deadline of 12:00 25/04/2025 as no late tenders will be accepted.

Tenders may be submitted electronically

No


Award criteria

Quality 70% - over 6 questions

Price 30% - max budget of £60,000


Procedure

Procedure type

Below threshold - open competition


Contracting authority

Tate

  • Public Procurement Organisation Number: PVXL-7942-GJXJ

Tate, Millbank

London

SW1P 4RG

United Kingdom

Region: UKI32 - Westminster

Organisation type: Public authority - central government