Section one: Contracting authority
one.1) Name and addresses
The University of Reading
Whiteknights House, Whiteknights
Reading
Country
United Kingdom
NUTS code
UKJ11 - Berkshire
Internet address(es)
Main address
https://in-tendhost.co.uk/theuniversityofreading
Buyer's address
https://in-tendhost.co.uk/theuniversityofreading
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://in-tendhost.co.uk/theuniversityofreading
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://in-tendhost.co.uk/theuniversityofreading
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Body governed by public law
one.5) Main activity
Education
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Computer Aided Facilities Management (CAFM)
Reference number
UOR-IT-23-901
two.1.2) Main CPV code
- 48420000 - Facilities management software package and software package suite
two.1.3) Type of contract
Supplies
two.1.4) Short description
The University is seeking to engage with a suitably qualified and experienced organisation to assist with the implementation of a new CAFM solution for the management and monitoring of the University Estate. The University currently manages and hosts an on-prem bespoke in-house designed CAFM solution known as "Wren" for tasks ranging from small scale-high volume maintenance and portering requests, all the way through to multi-million pound Capital Investment Projects.The Wren system has reached the end of its usable life for much of the functionality it currently handles, and so the University has opted to source a replacement.Objectives• To deliver the functionality within Wren with an Estates / Facilities Management system that is easily supported, uses modern technologies and can be integrated with other business systems.• To achieve improved data sharing with other University functions and systems (e.g., Agresso, Procurement).• To replace old technology where it is out of date
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.2) Additional CPV code(s)
- 48420000 - Facilities management software package and software package suite
- 48421000 - Facilities management software package
two.2.3) Place of performance
NUTS codes
- UKJ11 - Berkshire
two.2.4) Description of the procurement
Please refer to overall description or tender documents.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
72
This contract is subject to renewal
Yes
Description of renewals
Initial term of 6 years. Subject to two renewals of 2 years each
two.2.9) Information about the limits on the number of candidates to be invited
Envisaged number of candidates: 5
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
12 June 2023
Local time
11:55am
four.2.3) Estimated date of dispatch of invitations to tender or to participate to selected candidates
19 June 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
six.4) Procedures for review
six.4.1) Review body
The University of Reading
Reading
Country
United Kingdom