Scope
Description
Totton & Eling Town Council requires grounds maintenance services from external suppliers to fulfil duties such as grass cutting, shrub and hedge maintenance, planting and watering, assistance with re-wilding programmes and other duties as detailed in forthcoming documentation. Services required are spread across 5 sections (lots). Each lot has a different area of focus e.g. horticulture, grass maintenance of varying frequency, ditching work etc.
Total value (estimated)
- £526,247 excluding VAT
- £631,496 including VAT
Above the relevant threshold
Contract dates (estimated)
- 1 April 2026 to 31 March 2029
- Possible extension to 31 March 2032
- 6 years
Description of possible extension:
Should Totton & Eling Town Council be satisfied with the services provided they may seek to extend any contract by a maximum of 3 years. Any proposed extension is subject to the decision of our authority's scrutiny panel.
Main procurement category
Services
Additional procurement category
Works
Contract locations
- UKJ - South East (England)
Lot constraints
Maximum number of lots a supplier can be awarded: 3
Not the same for all lots
CPV classifications and options are shown in Lot sections, because they are not the same for all lots.
Lot Section 1. Prestige Grounds Maintenance
Description
2.1.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, red, purple, light blue, orange and brown on map numbers 1, 1a, 2, 2a, 3 and 5 from April to March excluding December, January and February.
2.1.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub maintenance and the like.
Lot value (estimated)
- £119,668 excluding VAT
- £143,602 including VAT
CPV classifications
- 77311000 - Ornamental and pleasure gardens maintenance services
- 77312000 - Weed-clearance services
- 77313000 - Parks maintenance services
- 77314000 - Grounds maintenance services
- 77330000 - Floral-display services
- 77341000 - Tree pruning
- 77342000 - Hedge trimming
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Section 2. Grounds Maintenance & Trees
Description
2.2.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, blue, orange with black stripe, orange and brown on map numbers 3b
and 3c to 6, 13a, 15A & 33 to 35 from February to November inclusive.
2.2.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and other seasonal work relating to footpaths, grass, tree, plant, shrub maintenance and the like.
Lot value (estimated)
- £77,867 excluding VAT
- £93,440 including VAT
CPV classifications
- 77312000 - Weed-clearance services
- 77314000 - Grounds maintenance services
- 77341000 - Tree pruning
- 77342000 - Hedge trimming
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Section 3. Grass Cutting & Pond Management
Description
2.3.1. The contractor shall provide a grass cutting and weed control service at the locations shown coloured green, green with blue dots and hatched areas on map numbers 7 to 15, 36, 40 & 40b from April to March excluding December, January and February.
2.3.16. Clear the Town Park ponds shown dark blue on map number 1 of reeds to a maximum of 70% by hand and arisings removed from site, the Council will indicate which reeds are to remain. Spray reeds and parrots feather with a suitable aquatic herbicide.
Lot value (estimated)
- £90,729 excluding VAT
- £108,874 including VAT
Options
The right to additional purchases while the contract is valid.
2.3.15 Additional marking available upon request subject to additional charge and contractor availability.
CPV classifications
- 77312000 - Weed-clearance services
- 77314000 - Grounds maintenance services
- 77320000 - Sports fields maintenance services
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Section 4. Grounds Maintenance & Ditches
Description
2.4.1. The Contractor shall provide a grounds maintenance service at the locations shown coloured green, yellow, yellow with black hatching and pink on map numbers 7, 9, 10, 11, 16, 16A, 16B, 17 to 23, 23a, 23b to 31 & 37 to 39 from April to March excluding December, January and February.
Lot value (estimated)
- £203,810 excluding VAT
- £244,572 including VAT
Options
The right to additional purchases while the contract is valid.
2.4.9 Extra cuts may be added at any time at the discretion of the Council for which a cost will be provided by the contractor.
CPV classifications
- 77312000 - Weed-clearance services
- 77314000 - Grounds maintenance services
- 77341000 - Tree pruning
- 77342000 - Hedge trimming
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Lot Section 5. Grass Cutting, Rewilding & Minor Hedge Works
Description
2.5.1. The Contractor shall provide a grass cutting, grounds maintenance and rewilding service at the locations shown coloured orange, brown, brown chequered, green chequered, green crosshatched, blue crosshatched, pink dotted on map number 41 from April to March excluding December, January and February.
2.5.2. The grounds maintenance service includes grass cutting, hedge trimming, weed control and rewilding work relating to footpaths, grass, tree, plant, shrub maintenance and the like.
Lot value (estimated)
- £34,173 excluding VAT
- £41,008 including VAT
Options
The right to additional purchases while the contract is valid.
2.5.11. & 2.5.14.Extra cuts may be added at any time at the discretion of the Council for with a cost will be provided by the contractor.
CPV classifications
- 77312000 - Weed-clearance services
- 77314000 - Grounds maintenance services
- 77341000 - Tree pruning
- 77342000 - Hedge trimming
Same for all lots
Contract locations and contract dates are shown in the Scope section, because they are the same for all lots.
Participation
Legal and financial capacity conditions of participation
Lot Section 1. Prestige Grounds Maintenance
Lot Section 2. Grounds Maintenance & Trees
Lot Section 3. Grass Cutting & Pond Management
Lot Section 4. Grounds Maintenance & Ditches
Lot Section 5. Grass Cutting, Rewilding & Minor Hedge Works
See tender document
Technical ability conditions of participation
Lot Section 1. Prestige Grounds Maintenance
This part of the ground's maintenance contract is reserved for
those who can demonstrate experience specifically in the field of horticulture to a Level 2 Technical Certificate or higher. Relevant comparable experience of an equivalent level will be taken into consideration. See tender document
Lot Section 2. Grounds Maintenance & Trees
Lot Section 3. Grass Cutting & Pond Management
Lot Section 4. Grounds Maintenance & Ditches
Lot Section 5. Grass Cutting, Rewilding & Minor Hedge Works
See tender document
Particular suitability
Lot Section 1. Prestige Grounds Maintenance
Lot Section 2. Grounds Maintenance & Trees
Lot Section 3. Grass Cutting & Pond Management
Lot Section 4. Grounds Maintenance & Ditches
Lot Section 5. Grass Cutting, Rewilding & Minor Hedge Works
- Small and medium-sized enterprises (SME)
- Voluntary, community and social enterprises (VCSE)
Submission
Enquiry deadline
12 February 2026, 5:00pm
Tender submission deadline
20 February 2026, 12:00pm
Submission address and any special instructions
Please return the completed form of tender, schedule of unit rates for valuation of variations, contractor information form and contractor insurance declaration in an envelope marked DO NOT OPEN - TENDER FOR GROUNDS MAINTENANCE CONTRACT to Totton and Eling Town Council, Civic Centre, Testwood Lane, Totton, Hampshire SO40 3AP by 12 noon on Friday 20 February 2026. Any tenders received by any other method will not be considered.
Tenders may be submitted electronically
No
Languages that may be used for submission
English
Award decision date (estimated)
6 March 2026
Recurring procurement
Publication date of next tender notice (estimated): 15 January 2029
Award criteria
| Name | Description | Type |
|---|---|---|
| Quality | We hope to encourage bids from suppliers who can fulfil duties as required and provide an excellent level of service at a reasonable price point. This will be determined by our authority's scrutiny... |
Quality |
Weighting description
Sections (lots) will be awarded based on the suppliers seeming ability to fulfil services required, their competitive price point and the perceived quality of services. The maximum number of lots awarded will never exceed 3 to avoid overreliance on any one service provider. Successful bids will be determined by our authority's scrutiny panel.
We have shared a Tender Evaluation Matrix document which will be populated at the point when tenders opened by our authority's scrutiny panel. Said Tender...
Other information
Payment terms
See tender document
Description of risks to contract performance
See tender document
Conflicts assessment prepared/revised
Yes
Procedure
Procedure type
Open procedure
Special regime
Concession
Documents
Associated tender documents
Tender Evaluation Matrix.xlsx
Grounds maintenance contract scan 2026 (A4 Amended).pdf
Tender Q&A's.docx
Contracting authority
Totton and Eling Town Council
- Public Procurement Organisation Number: PCJY-5592-YGTZ
Totton and Eling Town Council, Civic Centre, Testwood Lane
Totton, Hampshire
SO40 3AP
United Kingdom
Contact name: Adam Cooper
Telephone: 02380 863138
Email: info@tottoneling-tc.gov.uk
Website: https://www.tottoneling-tc.gov.uk/
Region: UKJ36 - Central Hampshire
Organisation type: Public authority - sub-central government