Section one: Contracting entity
one.1) Name and addresses
FIRST RAIL HOLDINGS LIMITED
8th Floor,The Point, 37 North Wharf Road
LONDON
W21AF
sabrina.hollingum@firstrail.com
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
05154485
Internet address(es)
Main address
https://www.firstgroupplc.com/about-firstgroup/uk-rail.aspx
one.1) Name and addresses
First Greater Western Limited
Swindon
sabrina.hollingum@firstrail.com
Country
United Kingdom
Region code
UK - United Kingdom
Companies House
05113733
Internet address(es)
Main address
one.2) Information about joint procurement
The contract involves joint procurement
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
http://redirect.transaxions.com/events/HEjlI
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
http://redirect.transaxions.com/events/HEjlI
Tenders or requests to participate must be submitted to the above-mentioned address
one.6) Main activity
Railway services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Provision of FM Services (Mechanical, Electrical and Building Fabric)
two.1.2) Main CPV code
- 50700000 - Repair and maintenance services of building installations
two.1.3) Type of contract
Services
two.1.4) Short description
FirstRail Holdings (FRH) in conjunction with their Rail Business units are seeking to contract with a new FM provider(s) in the delivery of their Planned and Reactive Electrical, Mechanical & Building Fabric works.
FRH and our TOC's aspire to lead the way in how we deliver service provisions to our Stakeholders, that being either our internal stakeholders at our stations and ultimately our external stakeholders being our paying customers.
We are seeking to contract with FM Provider(s) which will enable FRH to deliver on these values into the future and to grow with our Franchises and our Journey into Asset Management. Each one of our Train Operating Companies (TOC's) either hold or are working to towards ISO55001 in Asset Management and as the FM Provider the works being delivered underpin the success and future development of this Standard.
two.1.6) Information about lots
This contract is divided into lots: No
two.2) Description
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
two.2.4) Description of the procurement
First Rail Holdings (FRH) in conjunction with Great Western Railway (GWR) are seeking to contract with a new FM provider in the delivery of their Planned and Reactive Electrical, Mechanical & Building Fabric works. This procurement process is being led by FRH, with any subsequent award being directly between the FM Provider and GWR.
FRH and our TOCs aspire to lead the way in how we deliver this type of service provision to our Stakeholders, that being either our internal stakeholders at our stations and ultimately our external stakeholders being our paying customers.
We are seeking to contract with an FM Provider which will enable FRH and GWR deliver on these values into the future and to grow with our Franchises and our journey into Asset Management. Each one of our Train Operating Companies (TOCs) hold Certification for ISO55001 in Asset Management, and as the FM Provider, the works being delivered underpin the success and future development of this Standard.
The contact will be in place for a period of up to 4 years as follows:
- An initial 1-year term, followed by up to 3 years extension in 12 month periods.
The estimated value of this procurement over the full 4-year period is in the region of £25,000,000.
GWR intend to use a standard industry FM contract for this procurement, similar to that of an NEC contract with tailored Z clauses.
Please note that TUPE will apply to this procurement.
The scope of services included under this tender include:
1. Planned Preventative Maintenance
2. Statutory and Mandatory Inspections & Maintenance
3. Reactive Maintenance and Emergency Maintenance
4. Possession and Isolations Management
5. Revisions, updating and maintenance of Asset register and integration into the Employers system(s).
6. Production of record drawings
7. Maintenance of operating and maintenance manuals
8. Provision of new works
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £25,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
48
This contract is subject to renewal
Yes
Description of renewals
The contract will be awarded for an initial 1 year term, with a further potential 3-years, renewed in 12-month intervals.
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Negotiated procedure with prior call for competition
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: Yes
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
2 June 2023
four.2.4) Languages in which tenders or requests to participate may be submitted
English
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: No
six.4) Procedures for review
six.4.1) Review body
First Rail Holdings Limited
London
Country
United Kingdom