Section one: Contracting authority
one.1) Name and addresses
South East Coast Ambulance Service NHS Foundation Trust
Nexus House, Gatwick Road
Crawley
TN12 6BE
Contact
Karen Clark
Telephone
+44 7423797196
Country
United Kingdom
NUTS code
UKJ - South East (England)
Internet address(es)
Main address
one.3) Communication
The procurement documents are available for unrestricted and full direct access, free of charge, at
https://commercialsolutions.bravosolution.co.uk
Additional information can be obtained from the above-mentioned address
Tenders or requests to participate must be submitted electronically via
https://commercialsolutions.bravosolution.co.uk
Tenders or requests to participate must be submitted to the above-mentioned address
one.4) Type of the contracting authority
Other type
NHS
one.5) Main activity
Other activity
Ambulance Services
Section two: Object
two.1) Scope of the procurement
two.1.1) Title
Professional Construction Consultancy Services
Reference number
Stage 1 - pqq_1089 and Stage 2 - itt_3757
two.1.2) Main CPV code
- 71530000 - Construction consultancy services
two.1.3) Type of contract
Services
two.1.4) Short description
Over the next few years SECAmb (“The Authority”) plans to carry out a number of Make Ready Centre projects with an anticipated total value between £500k-£10m - the values under each contract will vary from project to project.
The Authority is looking to establish a Framework for the provision of Construction Consultancy Services from a wide range of specialisms, utilising both SME and National Consultants, to deliver either a single service or provide a range of services for the ‘Make Ready’ programme.
The Framework Agreement will be divided into four (4) Lots
• LOT 1 - Employers Agent
• LOT 2 - Contract Administrator
• LOT 3 - Quantity Surveyor
• LOT 4 - Principal Designer
The Authority is issuing this tender as a two-stage procurement process, which involves bidders completing and submitting both PQQ and ITT responses at the same time. PQQ_1089 and ITT_3757 - please ensure you submit bids for both within the timeframes specified.
For the purposes of this Framework, the Bidder must deliver 100% of the contract deliverables and not rely on sub-contractors or other third-party organisations to deliver the contract.
The Framework Agreement will predominantly be used by the lead Authority; with access made available to all Ambulance Services across the whole of the UK; with 4 distinct Consultancy Services Areas across 13 geographical regions. Bidders can provide services for either a single Consultancy Service Lot or multiple Consultancy Services Lots and may provide services to specific regions or all regions.
The Framework shall be flexible to meet the needs of Participating Authorities for the duration of the Framework.
There may be a requirement for Consultancy Services against other construction projects throughout the life of the Framework.
two.1.5) Estimated total value
Value excluding VAT: £1,000,000
two.1.6) Information about lots
This contract is divided into lots: Yes
Tenders may be submitted for all lots
Maximum number of lots that may be awarded to one tenderer: 4
two.2) Description
two.2.1) Title
Employers Agent
Lot No
1
two.2.2) Additional CPV code(s)
- 71530000 - Construction consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKJ - South East (England)
Main site or place of performance
Brighton & Hove, East Sussex, West Sussex, Kent, Surrey, and North East Hampshire. The Framework will be accessible by other Ambulance Trusts throughout the UK.
two.2.4) Description of the procurement
This Lot provides architectural design, technical consultancy and engineering for construction projects across all RIBA work plan stages. As EA the supplier would act impartially on behalf of the Authority (“the employer”); source and evaluate the relevant consultants to support the project and the Trust would appoint the relevant consultants to the Design Team.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £1,000,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 12 month period, at the Authority's discretion
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Contract Administrator
Lot No
2
two.2.2) Additional CPV code(s)
- 71530000 - Construction consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKJ - South East (England)
Main site or place of performance
Brighton & Hove, East Sussex, West Sussex, Kent, Surrey, and North East Hampshire. The Framework will also be accessible by other Ambulance Trusts throughout the UK.
two.2.4) Description of the procurement
As CA the supplier would be responsible for managing the contract between the employer and building contractor. The role involves administering the construction standard contracts ensuring the contractual procedure is followed and manage the day-to-day running of the contract. The responsibilities of the CA will be defined by the form of building contract used, e.g. JCT, NCT.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £50,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 12 month period, at the Authority's discretion
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Quantity Surveyor
Lot No
3
two.2.2) Additional CPV code(s)
- 71530000 - Construction consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKJ - South East (England)
Main site or place of performance
Brighton & Hove, East Sussex, West Sussex, Kent, Surrey, and North East Hampshire. The Framework will also be accessible by other Ambulance Trusts throughout the UK.
two.2.4) Description of the procurement
This Lot provides on-going cost and contract advice for construction projects, including preparation of cost estimates to support Capital Planning and Business Planning activities, cost advice to support value engineering studies, risk management advice, preparation and maintenance of cost plans, provision of contractual advice in relation procurement strategy and tender documents and (where requested) preparing the same, preparation of commercial final accounts for works and agreeing upon value of outstanding snagging items and the provision of all contract deliverables before recommending final payment.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 12 month period, at the Authority's discretion
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
two.2) Description
two.2.1) Title
Principal Designer
Lot No
4
two.2.2) Additional CPV code(s)
- 71530000 - Construction consultancy services
two.2.3) Place of performance
NUTS codes
- UK - United Kingdom
- UKJ - South East (England)
Main site or place of performance
Brighton & Hove, East Sussex, West Sussex, Kent, Surrey, and North East Hampshire. The Framework will also be accessible by other Ambulance Trusts throughout the UK.
two.2.4) Description of the procurement
This Lot provides advice and support in respect of the Construction (Design and Management) Regulations 2015 (CDM 2015). This includes planning, managing, monitoring and coordinating health and safety in the pre-construction phase, preparation of a Pre-Construction Information Pack, working with designers on the project to eliminate or mitigate foreseeable health and safety risks and ensuring that everyone involved in the pre-construction phase communicates and cooperates, coordinating their work.
two.2.5) Award criteria
Price is not the only award criterion and all criteria are stated only in the procurement documents
two.2.6) Estimated value
Value excluding VAT: £100,000
two.2.7) Duration of the contract, framework agreement or dynamic purchasing system
Duration in months
36
This contract is subject to renewal
Yes
Description of renewals
Option to extend for a further 12 month period, at the Authority's discretion
two.2.10) Information about variants
Variants will be accepted: No
two.2.11) Information about options
Options: No
two.2.13) Information about European Union Funds
The procurement is related to a project and/or programme financed by European Union funds: No
Section three. Legal, economic, financial and technical information
three.1) Conditions for participation
three.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers
List and brief description of conditions
See Pre-Qualification Questionnaire within pqq_1089
three.1.2) Economic and financial standing
Selection criteria as stated in the procurement documents
three.1.3) Technical and professional ability
Selection criteria as stated in the procurement documents
three.2) Conditions related to the contract
three.2.2) Contract performance conditions
For the purposes of this Framework, the Bidder must deliver 100% of the contract deliverables and not rely on sub-contractors or other third-party organisations to deliver the contract.
Section four. Procedure
four.1) Description
four.1.1) Type of procedure
Restricted procedure
four.1.3) Information about a framework agreement or a dynamic purchasing system
The procurement involves the establishment of a framework agreement
Framework agreement with several operators
Envisaged maximum number of participants to the framework agreement: 10
four.1.8) Information about the Government Procurement Agreement (GPA)
The procurement is covered by the Government Procurement Agreement: No
four.2) Administrative information
four.2.2) Time limit for receipt of tenders or requests to participate
Date
1 July 2021
Local time
9:30am
four.2.4) Languages in which tenders or requests to participate may be submitted
English
four.2.6) Minimum time frame during which the tenderer must maintain the tender
Duration in months: 3 (from the date stated for receipt of tender)
Section six. Complementary information
six.1) Information about recurrence
This is a recurrent procurement: Yes
six.2) Information about electronic workflows
Electronic ordering will be used
Electronic invoicing will be accepted
Electronic payment will be used
six.4) Procedures for review
six.4.1) Review body
South East Coast Ambulance Service NHS Foundation Trust
Nexus House, 4 Gatwick Road
Crawley
RH10 9BG
Country
United Kingdom